Police Records Specialist I
The Anaheim Police Department is accepting applications for full and part time Police Records Specialist I's to support the Records Section. The ideal candidate is self-motivated and someone who can multi-task and work in a fast-paced environment. Experience performing records and/or clerical work in a public safety environment is desirable. Police Records is a 7-day operation. Candidates must be able and willing to work all shifts, which includes regularly scheduled holidays, evenings, and weekends. This recruitment may be used to fill full-time and part-time positions. Essential functions include: Types logs and forms using a computer keyboard. Duplicates materials and distributes to other agencies/departments. Responds to faxed requests for information by researching, collecting and disseminating authorized information. Retrieves, enters, and modifies data in automated databases. Monitors automated storage queue for incoming documents and processes according to priority. Enters a variety of information into the automated Records Management System. Performs complex automated quality control verification. Scans hard copy documents into automated RMS, indexing various fields. Files hard copy materials numerically and/or alphabetically into established filing system. Inquires, collects and enters information regarding private party impound and repossessed vehicles. Assembles materials and prepares misdemeanor citation packets for court. Retrieves, prints and duplicates documents utilizing microfilm reader, optical retrieval system, Records Management System and hard copy files. Receives and sorts incoming mail; removes cash and checks, keeping log of receipted amounts and requestor information. Maintains regular contact, via correspondence and phone, with insurance companies and individuals requesting reports. Maintains the confidentiality of all information assimilated and utilized on the job. Answers phone inquiries from the public and other law enforcement and governmental agencies; and assists the public, other law enforcement and governmental personnel at the service counters. Trains records personnel in the performance of assigned duties. Processes record sealings requiring research and collection of any correlating documents throughout department, deletion of indexes, sealing and storage of record until ordered destruction. Accepts, researches and collects documents for production of records for Civil, DMV, Workers Compensation State Board and other agency subpoenas; coordinates with law office staff and copy companies, prepares declaration; maintains log. Coordinates with background investigators, other departmental and City personnel for processing of applicants (internal, external and business) and sex, arson and narcotic registrants; processes and maintains electronic and hard copy files, issues permits. May be assigned to North Court (Fullerton) on a special assignment basis. Perform related duties and responsibilities as required. Qualifications include: Experience performing varied record keeping, other general clerical work, and assisting the public. Knowledge of modern office equipment and procedures; English usage, spelling, grammar and punctuation; filing procedures (alpha and numeric); basic math; basic record keeping procedures; and telephone procedures and etiquette. Ability to learn teletype procedures, rules and regulations; learn police terminology and law enforcement codes; learn to operate microfilm/fiche retriever, optical disk filing system, CLETS/NLETS teletype system, automated RMS and automated Telephone Reporting Center system (TRC); read, understand and apply difficult materials; maintain filing systems; operate a computer keyboard with accuracy; proofread text and data fields for accuracy and compliance with entry rules; learn to perform a full range of police records duties; speak clearly and distinctly; work with a high level of interruption; serve the public by telephone and at a public counter in situations which may be stressful; understand pertinent procedures and functions quickly; establish and maintain effective relationships with those contacted in the course of work. Employees of the Anaheim Police Department must be permanent and full-time residents of the State of California and live within a one hundred (100) mile radius of the City of Anaheim. Applications will be accepted until Monday, February 16 at 5:00 PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline. Once the filing period closes, qualified candidates will receive an email with instructions to schedule online for the written exam (tentatively scheduled the week of March 9, 2026). The following documents are required and must be completed and brought to the oral interview (tentatively scheduled for the week of April 6, 2026): Preliminary Background Information form Background Investigation Questionnaire (BIQ) Required Documents Applicant Autobiography Further selection steps include, but are not limited to a background investigation, polygraph examination, psychological evaluation, a medical examination, which includes drug/alcohol screening, and an interview with the Chief of Police. The interview with the background investigator and completion of the background investigation will include, but is not limited to, verification and evaluation of any present and/or past use of drugs, driving and employment history. The City of Anaheim offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
The Anaheim Police Department is accepting applications for full and part time Police Records Specialist I's to support the Records Section. The ideal candidate is self-motivated and someone who can multi-task and work in a fast-paced environment. Experience performing records and/or clerical work in a public safety environment is desirable. Police Records is a 7-day operation. Candidates must be able and willing to work all shifts, which includes regularly scheduled holidays, evenings, and weekends. This recruitment may be used to fill full-time and part-time positions. Essential functions include: Types logs and forms using a computer keyboard. Duplicates materials and distributes to other agencies/departments. Responds to faxed requests for information by researching, collecting and disseminating authorized information. Retrieves, enters, and modifies data in automated databases. Monitors automated storage queue for incoming documents and processes according to priority. Enters a variety of information into the automated Records Management System. Performs complex automated quality control verification. Scans hard copy documents into automated RMS, indexing various fields. Files hard copy materials numerically and/or alphabetically into established filing system. Inquires, collects and enters information regarding private party impound and repossessed vehicles. Assembles materials and prepares misdemeanor citation packets for court. Retrieves, prints and duplicates documents utilizing microfilm reader, optical retrieval system, Records Management System and hard copy files. Receives and sorts incoming mail; removes cash and checks, keeping log of receipted amounts and requestor information. Maintains regular contact, via correspondence and phone, with insurance companies and individuals requesting reports. Maintains the confidentiality of all information assimilated and utilized on the job. Answers phone inquiries from the public and other law enforcement and governmental agencies; and assists the public, other law enforcement and governmental personnel at the service counters. Trains records personnel in the performance of assigned duties. Processes record sealings requiring research and collection of any correlating documents throughout department, deletion of indexes, sealing and storage of record until ordered destruction. Accepts, researches and collects documents for production of records for Civil, DMV, Workers Compensation State Board and other agency subpoenas; coordinates with law office staff and copy companies, prepares declaration; maintains log. Coordinates with background investigators, other departmental and City personnel for processing of applicants (internal, external and business) and sex, arson and narcotic registrants; processes and maintains electronic and hard copy files, issues permits. May be assigned to North Court (Fullerton) on a special assignment basis. Perform related duties and responsibilities as required. Qualifications include: Experience performing varied record keeping, other general clerical work, and assisting the public. Knowledge of modern office equipment and procedures; English usage, spelling, grammar and punctuation; filing procedures (alpha and numeric); basic math; basic record keeping procedures; and telephone procedures and etiquette. Ability to learn teletype procedures, rules and regulations; learn police terminology and law enforcement codes; learn to operate microfilm/fiche retriever, optical disk filing system, CLETS/NLETS teletype system, automated RMS and automated Telephone Reporting Center system (TRC); read, understand and apply difficult materials; maintain filing systems; operate a computer keyboard with accuracy; proofread text and data fields for accuracy and compliance with entry rules; learn to perform a full range of police records duties; speak clearly and distinctly; work with a high level of interruption; serve the public by telephone and at a public counter in situations which may be stressful; understand pertinent procedures and functions quickly; establish and maintain effective relationships with those contacted in the course of work. Employees of the Anaheim Police Department must be permanent and full-time residents of the State of California and live within a one hundred (100) mile radius of the City of Anaheim. Applications will be accepted until Monday, February 16 at 5:00 PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline. Once the filing period closes, qualified candidates will receive an email with instructions to schedule online for the written exam (tentatively scheduled the week of March 9, 2026). The following documents are required and must be completed and brought to the oral interview (tentatively scheduled for the week of April 6, 2026): Preliminary Background Information form Background Investigation Questionnaire (BIQ) Required Documents Applicant Autobiography Further selection steps include, but are not limited to a background investigation, polygraph examination, psychological evaluation, a medical examination, which includes drug/alcohol screening, and an interview with the Chief of Police. The interview with the background investigator and completion of the background investigation will include, but is not limited to, verification and evaluation of any present and/or past use of drugs, driving and employment history. The City of Anaheim offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.