Recreation and Neighborhood Parks Administrative Specialist - R20231

Start Here. Grow Here. Stay Here. Do you enjoy keeping operations organized, budgets on track, and teams supported? Join the Recreation and Neighborhood Parks Division and take the lead on managing budgets, processing P-Cards, purchase orders, and contracts, and ensuring compliance with financial and procurement policies. You’ll provide critical administrative support for programs, events, and division operations, track expenditures, assist with forecasting, and serve as a go-to resource for staff. If you thrive in a fast-paced environment and enjoy making an impact every day, this is the role for you! Starting pay ranges from

$23.56 to $25.00 per hour , with benefits beginning

within 60 days of hire

and numerous opportunities for professional growth and long-term career advancement with-in Sarasota County. Your next career opportunity is here - don’t wait to apply! About This Role Manages the Recreation and Neighborhood Parks Division budget, monitors reports, prepares expenditure summaries, and supports budget planning Serves as P-Card Coordinator, processing receipts, reconciling monthly statements, and ensuring compliance Initiates and tracks purchase requisitions, purchase orders, change orders, and invoices in Clerk Finance Enterprise and OnBase Acts as liaison with Procurement to ensure purchases and documentation meet county policies Manages contracts, reviews insurance and required documentation, and supports grants, RFPs, and vendor agreements Oversees procurement of supplies, materials, and services for division programs, events, and facilities Provides administrative and technical support for division-wide events, camps, and activities Assists with vendor coordination, fleet contracts, and Temporary Use Permit (TUP) processes Acts as liaison for internal departments (EIT, Fixed Assets, FEMA), maintains website content, internal knowledge bases, and coordinates marketing/public communications Work Hours: Full-Time, 40 hours per week Monday - Friday, 8:00 a.m. - 5:00 p.m. Work schedules may vary due to split shifts, rotations, on-call, emergencies, events, etc. Employee may be re-assigned to a different work location (other than original assignment) to meet changing service needs As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency About You Minimum Qualifications : An Associate's Degree from an accredited college or university in related field

AND

four (4) years of experience in administrative experience with some executive exposure -OR-

Bachelor's Degree from an accredited college or university in or related field

AND

two (2) years of experience in administrative experience with some executive exposure -OR-

Six (6) years of experience in administrative, secretarial, or communications experience with some executive exposure and manager's discretion Valid Florida Driver's License by date of hire Preferred Qualifications : Expert skill in computer operations and software such as Microsoft Outlook and Office products and Smartsheet Experience in Parks & Recreation Knowledge of GovMax, RecTrac and other software systems Knowledge of budgeting process, experience in applying budget information Subject to Passing Substance Screening:

This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for a period of five (5) years. Fingerprint Screening:

This position is subject to a mandatory fingerprint-based background check per applicable federal, state, and/or local laws. The screening will be used to verify criminal history and other relevant information as permitted by law. An applicant who fails to pass a required screening may be disqualified from employment. About Everything Else Starting Pay Range:

$23.56 - $25.00/ hour , based on experience Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s). If you are selected to join our team,

please review the Required First Day Documents. You will need to present the following items on your first day: 1.

I-9 Acceptable Documents to show your identity and authorization to work. Use this information to learn more and review the different document options:

This content is provided for reference and will be reviewed on site. 2. U.S. Social Security Card (signed, physical card).

This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. Note: If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in the link above – List B Documents.)

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