Property Manager- Head of Real Estate and Facilities
DiPasquale Moore, Kansas City, Missouri, United States, 64101
Head of Real Estate & Facilities
Location: Kansas City, MO
Reports to: Chief Operating Officer
Type: Full-time, Exempt
About the Role
We are a rapidly growing, multi-location law firm with 8 current offices and 6–7 additional offices opening this year. We are seeking a Director of Real Estate & Facilities to own and scale our real estate strategy, property management, and facilities operations across all locations. This is a hands-on role for someone who can operate at both the strategic and execution levels — sourcing and negotiating leases, managing build-outs and relocations, and ensuring our offices are safe, functional, on-brand, and cost-effective. Key Responsibilities
Real Estate Strategy & Expansion Lead site selection, lease negotiations, renewals, expansions, and exits for all office locations Partner with leadership to develop short- and long-term real estate strategy aligned with firm growth Manage relationships with brokers, landlords, attorneys, architects, and contractors Oversee office openings, relocations, and closures from concept through occupancy Build standardized playbooks for new market entry and office launches Property & Facilities Management Own day-to-day facilities operations across all offices (maintenance, repairs, janitorial, security, utilities, etc.) Implement preventive maintenance programs to reduce downtime and emergency issues Ensure offices meet safety, compliance, and accessibility requirements Manage vendor contracts, service-level expectations, and cost controls Establish consistent office standards while accommodating local market needs Build-Outs, Projects & Capital Planning Lead office build-outs, remodels, furniture procurement, and space optimization projects Manage budgets, timelines, and deliverables for all capital projects Partner with IT, HR, and Operations on office layout, onboarding, and employee experience needs Ensure offices reflect firm branding and professional standards Financial & Operational Oversight Develop and manage real estate and facilities budgets Track occupancy costs, CAM charges, lease obligations, and vendor spend Identify opportunities for cost savings, efficiency, and consolidation Provide regular reporting and recommendations to executive leadership Team & Vendor Leadership Manage internal facilities staff and/or external property management partners Create scalable processes, documentation, and SOPs Serve as the escalation point for location-related issues Build a culture of accountability, responsiveness, and proactive problem-solving Qualifications
Required 4+ years of experience in commercial real estate, facilities management, or corporate workplace operations Proven experience managing multiple locations across regions Strong background in lease negotiations, build-outs, and vendor management Experience supporting fast growth and frequent office expansion Exceptional organizational, communication, and negotiation skills Ability to balance strategic planning with hands-on execution Willingness to travel to office locations as needed Preferred Experience in a law firm or professional services environment is a plus but not required Familiarity with national or multi-state operations Experience building facilities functions from scratch or through rapid scale
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We are a rapidly growing, multi-location law firm with 8 current offices and 6–7 additional offices opening this year. We are seeking a Director of Real Estate & Facilities to own and scale our real estate strategy, property management, and facilities operations across all locations. This is a hands-on role for someone who can operate at both the strategic and execution levels — sourcing and negotiating leases, managing build-outs and relocations, and ensuring our offices are safe, functional, on-brand, and cost-effective. Key Responsibilities
Real Estate Strategy & Expansion Lead site selection, lease negotiations, renewals, expansions, and exits for all office locations Partner with leadership to develop short- and long-term real estate strategy aligned with firm growth Manage relationships with brokers, landlords, attorneys, architects, and contractors Oversee office openings, relocations, and closures from concept through occupancy Build standardized playbooks for new market entry and office launches Property & Facilities Management Own day-to-day facilities operations across all offices (maintenance, repairs, janitorial, security, utilities, etc.) Implement preventive maintenance programs to reduce downtime and emergency issues Ensure offices meet safety, compliance, and accessibility requirements Manage vendor contracts, service-level expectations, and cost controls Establish consistent office standards while accommodating local market needs Build-Outs, Projects & Capital Planning Lead office build-outs, remodels, furniture procurement, and space optimization projects Manage budgets, timelines, and deliverables for all capital projects Partner with IT, HR, and Operations on office layout, onboarding, and employee experience needs Ensure offices reflect firm branding and professional standards Financial & Operational Oversight Develop and manage real estate and facilities budgets Track occupancy costs, CAM charges, lease obligations, and vendor spend Identify opportunities for cost savings, efficiency, and consolidation Provide regular reporting and recommendations to executive leadership Team & Vendor Leadership Manage internal facilities staff and/or external property management partners Create scalable processes, documentation, and SOPs Serve as the escalation point for location-related issues Build a culture of accountability, responsiveness, and proactive problem-solving Qualifications
Required 4+ years of experience in commercial real estate, facilities management, or corporate workplace operations Proven experience managing multiple locations across regions Strong background in lease negotiations, build-outs, and vendor management Experience supporting fast growth and frequent office expansion Exceptional organizational, communication, and negotiation skills Ability to balance strategic planning with hands-on execution Willingness to travel to office locations as needed Preferred Experience in a law firm or professional services environment is a plus but not required Familiarity with national or multi-state operations Experience building facilities functions from scratch or through rapid scale
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