Bishops
Alumni and Digital Engagement Coordinator
Bishops, California, Missouri, United States, 65018
Overview
The Bishop’s School is an independent, all-gender college-preparatory school for 800 students in grades six through twelve. Located on a historic campus in La Jolla, 10 miles north of downtown San Diego, the School maintains a student-teacher ratio of approximately 9 to 1 and is known for academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. The School awards over $4 million in need-based grants annually. The Bishop’s School seeks an Alumni and Digital Engagement Coordinator with immediate start.
Reporting to the Senior Director of Alumni Engagement and Annual Giving (SDAG), the Alumni and Digital Engagement Coordinator (ADEC) coordinates and executes alumni engagement programming and communications outreach. The ADEC develops digital communications strategies to support fundraising through direct donation-giving campaign outreach. The objective is to build a robust alumni community and strengthen relationships via friend- and fundraising initiatives.
The successful candidate will demonstrate the ability to work independently and as part of a team, strong communication and organizational skills, attention to detail, and a commitment to excellence. This is a 12-month per year, in-person role.
Responsibilities
Alumni Engagement Functions:
Assist with planning and execution of alumni and current student events, engagement efforts, and fundraising programs, working with campus leadership and event schedulers to ensure protocols and policies are followed
Prepare alumni class data and networking rosters; enter data accurately and promptly into Raiser’s Edge/NXT
Prepare and distribute pre- and post-event and alumni engagement correspondence to different constituencies; thank you notes, event surveys, class photos, and social media
Acknowledge, steward, and encourage involvement to increase alumni and campus participation
Implement and oversee event and program registration processes and logistics
Collect and report event and program data (registration/attendance, gifts, payments) and prepare data for reporting and benchmarking
Submit vendor payments and reimbursements
Attend alumni engagement and related school events
Research and coordinate event venues for local and regional programming
Create and distribute the digital alumni newsletter, events newsletter, and special events marketing
Act as liaison to alumni association’s board and committee chairs; assist with planning and execution of Alumni Association Board meetings, programming and events
Facilitate the Student Alumni Committee and Class Agent programs
Digital Media Functions
Maintain and update the alumni engagement website
Produce and implement content-targeted campaign messages across digital and social media channels
Create digital content for pre/post engagement event programming for distribution via social media and other online resources; design and distribute promotional materials to support alumni engagement, annual giving, and outreach appeals
Design and post social media fundraising communications supporting key campaigns and days of giving
Create timelines for social media outreach
Track and analyze SEO and other digital metrics to measure success and inform future fundraising activity
Stay up to date with digital fundraising innovations and consider potential benefits
General Functions
Provide administrative support to the advancement office
Build and maintain relationships with internal and external stakeholders
Coordinate the purchase of acknowledgment gifts for volunteers, campus guests, alumni, and donors
Represent The Bishop’s School when interacting with campus constituents and serving on committees as required
Greet and welcome campus visitors and guests, providing campus tours when requested
Support other fundraising activities as required
Travel to local and regional events is expected
Perform duties in a professional, trustworthy, and mature manner; maintain tact, diplomacy, and good judgment
Professional attire and presentation are required
Embrace the special needs and requirements of an academic calendar and schedule
Other duties as assigned
Required Qualifications
Bachelor’s degree preferred
Minimum of two to three years of experience in Alumni Engagement/Relations, Advancement, MarCom, Event Planning, or related. Direct experience in alumni engagement and volunteer management is preferred. Experience in a non-profit and/or private institution is a plus
Working knowledge of data management using Raiser’s Edge or similar platforms
Working knowledge of digital media channels and experience posting content on social platforms
Strong design and editing skills for digital assets and campaign materials
Intermediate proficiency with Google Workspace and Microsoft Office; willingness to learn new tools as needed
Willingness to take ownership of tasks and demonstrate reliability and accountability
Excellent organizational skills, attention to detail, and follow-through
Ability to work independently and as part of a team
Collegial approach to collaboration with all School constituencies
Ability to multitask and track status across multiple initiatives
Excellent written, verbal, and interpersonal communication skills
Commitment to maintaining confidentiality with sensitive information
Alignment with the School’s mission and values
Commitment to diversity, equity, inclusion, and justice
Availability for evening and weekend meetings and events and occasional travel
The anticipated compensation range for this position is $65,000 to $71,000 annually, based on experience. The Bishop’s School offers medical, dental, and vision plans, retirement plan contribution with match, paid vacation and holidays, and daily lunch when school is in session.
Interested candidates are invited to submit a current resume and cover letter using the link provided. Please do not contact the school directly.
EEO The Bishop’s School is an equal opportunity employer. We are a diverse community of professionals that reflects the people of the San Diego area and the United States. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other protected category. The Bishop’s School takes affirmative action in support of its policy to employ and advance all qualified candidates.
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Reporting to the Senior Director of Alumni Engagement and Annual Giving (SDAG), the Alumni and Digital Engagement Coordinator (ADEC) coordinates and executes alumni engagement programming and communications outreach. The ADEC develops digital communications strategies to support fundraising through direct donation-giving campaign outreach. The objective is to build a robust alumni community and strengthen relationships via friend- and fundraising initiatives.
The successful candidate will demonstrate the ability to work independently and as part of a team, strong communication and organizational skills, attention to detail, and a commitment to excellence. This is a 12-month per year, in-person role.
Responsibilities
Alumni Engagement Functions:
Assist with planning and execution of alumni and current student events, engagement efforts, and fundraising programs, working with campus leadership and event schedulers to ensure protocols and policies are followed
Prepare alumni class data and networking rosters; enter data accurately and promptly into Raiser’s Edge/NXT
Prepare and distribute pre- and post-event and alumni engagement correspondence to different constituencies; thank you notes, event surveys, class photos, and social media
Acknowledge, steward, and encourage involvement to increase alumni and campus participation
Implement and oversee event and program registration processes and logistics
Collect and report event and program data (registration/attendance, gifts, payments) and prepare data for reporting and benchmarking
Submit vendor payments and reimbursements
Attend alumni engagement and related school events
Research and coordinate event venues for local and regional programming
Create and distribute the digital alumni newsletter, events newsletter, and special events marketing
Act as liaison to alumni association’s board and committee chairs; assist with planning and execution of Alumni Association Board meetings, programming and events
Facilitate the Student Alumni Committee and Class Agent programs
Digital Media Functions
Maintain and update the alumni engagement website
Produce and implement content-targeted campaign messages across digital and social media channels
Create digital content for pre/post engagement event programming for distribution via social media and other online resources; design and distribute promotional materials to support alumni engagement, annual giving, and outreach appeals
Design and post social media fundraising communications supporting key campaigns and days of giving
Create timelines for social media outreach
Track and analyze SEO and other digital metrics to measure success and inform future fundraising activity
Stay up to date with digital fundraising innovations and consider potential benefits
General Functions
Provide administrative support to the advancement office
Build and maintain relationships with internal and external stakeholders
Coordinate the purchase of acknowledgment gifts for volunteers, campus guests, alumni, and donors
Represent The Bishop’s School when interacting with campus constituents and serving on committees as required
Greet and welcome campus visitors and guests, providing campus tours when requested
Support other fundraising activities as required
Travel to local and regional events is expected
Perform duties in a professional, trustworthy, and mature manner; maintain tact, diplomacy, and good judgment
Professional attire and presentation are required
Embrace the special needs and requirements of an academic calendar and schedule
Other duties as assigned
Required Qualifications
Bachelor’s degree preferred
Minimum of two to three years of experience in Alumni Engagement/Relations, Advancement, MarCom, Event Planning, or related. Direct experience in alumni engagement and volunteer management is preferred. Experience in a non-profit and/or private institution is a plus
Working knowledge of data management using Raiser’s Edge or similar platforms
Working knowledge of digital media channels and experience posting content on social platforms
Strong design and editing skills for digital assets and campaign materials
Intermediate proficiency with Google Workspace and Microsoft Office; willingness to learn new tools as needed
Willingness to take ownership of tasks and demonstrate reliability and accountability
Excellent organizational skills, attention to detail, and follow-through
Ability to work independently and as part of a team
Collegial approach to collaboration with all School constituencies
Ability to multitask and track status across multiple initiatives
Excellent written, verbal, and interpersonal communication skills
Commitment to maintaining confidentiality with sensitive information
Alignment with the School’s mission and values
Commitment to diversity, equity, inclusion, and justice
Availability for evening and weekend meetings and events and occasional travel
The anticipated compensation range for this position is $65,000 to $71,000 annually, based on experience. The Bishop’s School offers medical, dental, and vision plans, retirement plan contribution with match, paid vacation and holidays, and daily lunch when school is in session.
Interested candidates are invited to submit a current resume and cover letter using the link provided. Please do not contact the school directly.
EEO The Bishop’s School is an equal opportunity employer. We are a diverse community of professionals that reflects the people of the San Diego area and the United States. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other protected category. The Bishop’s School takes affirmative action in support of its policy to employ and advance all qualified candidates.
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