Description
Guardians of Honor is a small management consulting firm supporting the federal government since 1997 (www.gohnow.com).
Job Objective The Proposal Manager supports day-to-day activities associated with proposal development, writing, and management. The Proposal Manager must be highly organized and goal-oriented. This team member will work alongside our senior management to support the day-to-day activities related to capture, proposal writing and other duties related to business development.
Proposal Management Tasks
Support proposal development process to include coordinating entire lifecycle of proposal process (e.g., coordinate kickoff and subsequent meetings, track proposal development, and submit final proposals)
Develop and edit proposal compliance matrices, writing schedules, boilerplate, and proposal shells/templates
Tailor past performance tables for proposals
Draft past performance questionnaires for proposals
Format resumes for proposals
Facilitate color team reviews, mark-up proposal draft, and release actions after meetings
Assist with updating boiler plate proposal content
Create proposal content, and draft proposals with accurate, concise, customer-focused responses, ensuring strict adherence to RFP/RFQ requirements
Identify roles and responsibilities for writing the proposal and organize proposal assignments
Conduct compliance review and quality control for proposal submission
Work with business capture team to gather resumes, create organizational charts, and complete annex sections for technical proposals
Conduct in-depth review and quality control for proposal submission. Ensure proposal content aligns with requirements of RFPs
Communicate with technical team and proposal writers to ensure internal deadlines are met.
Manage production and delivery of proposals, including printing, formatting, and execution of bid documents with strict attention to submission requirements.
Provide supporting data to strengthen proposal
Oversee submission of final proposals for RFPs/RFQs/RFIs and Best and Final Offers.
Assist with updating/maintaining proposal and new business development materials
Generate technical white papers and respond to RFIs, RFPs, and RFQs
Attend weekly BD/Capture calls and opportunity review meetings, take notes, and update pipeline
Other Duties
The scope of the job may change as necessitated by business demands. Also, the essential functions described are not a comprehensive list of duties and responsibilities; additional tasks may be assigned.
Requirements Competency (Knowledge, Skills, Abilities):
At least 6 years of experience directly relevant to this position
Strong understanding of the federal BD/Capture lifecycle and RFI/RFP process
Expert MS Word, Excel, PowerPoint, and Outlook skills
Expert proposal writing skills – for professional services proposals
Proficient in Acrobat, MS Teams, and Zoom
Graphic design and Desktop Publisher proficiencies are a major plus
Familiarity with GovWin, FPDS, and SAM.gov preferred
Exceptional interpersonal skills
Excellent communication (written and verbal) skills
Demonstrated experience working with senior staff and senior executives in fast-paced, high-stakes environment
Ability to work independently and within groups effectively
Must be able to work productively with minimal oversight
Must be solution oriented and take initiative to learn on the job
Exceptional organizational and time management skills, attention to detail, and ability to work under tight deadlines and manage competing priorities
Ability and willingness to work outside of normal business hours (only when necessary to meet deadlines)
Interested in growing within the areas of business development, capture, and/or proposal development
Supervisory Responsibilities N/A
Reports to Business Capture Manager
Work Environment The work environment is a typical office setting or virtual/remote setting.
Physical demands The physical demands of the job include sitting for extended periods, and occasional walking and standing.
Position type and expected hours of work Full-time exempt position. Typical work hours are Monday-Friday 40-60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime is expected during peak periods.
Travel 20% local and regional travel, with overnight stays necessary.
Required education and experience Bachelor’s degree Required.
Additional eligibility qualifications A minimum of 6 years of industry-specific experience required.
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Job Objective The Proposal Manager supports day-to-day activities associated with proposal development, writing, and management. The Proposal Manager must be highly organized and goal-oriented. This team member will work alongside our senior management to support the day-to-day activities related to capture, proposal writing and other duties related to business development.
Proposal Management Tasks
Support proposal development process to include coordinating entire lifecycle of proposal process (e.g., coordinate kickoff and subsequent meetings, track proposal development, and submit final proposals)
Develop and edit proposal compliance matrices, writing schedules, boilerplate, and proposal shells/templates
Tailor past performance tables for proposals
Draft past performance questionnaires for proposals
Format resumes for proposals
Facilitate color team reviews, mark-up proposal draft, and release actions after meetings
Assist with updating boiler plate proposal content
Create proposal content, and draft proposals with accurate, concise, customer-focused responses, ensuring strict adherence to RFP/RFQ requirements
Identify roles and responsibilities for writing the proposal and organize proposal assignments
Conduct compliance review and quality control for proposal submission
Work with business capture team to gather resumes, create organizational charts, and complete annex sections for technical proposals
Conduct in-depth review and quality control for proposal submission. Ensure proposal content aligns with requirements of RFPs
Communicate with technical team and proposal writers to ensure internal deadlines are met.
Manage production and delivery of proposals, including printing, formatting, and execution of bid documents with strict attention to submission requirements.
Provide supporting data to strengthen proposal
Oversee submission of final proposals for RFPs/RFQs/RFIs and Best and Final Offers.
Assist with updating/maintaining proposal and new business development materials
Generate technical white papers and respond to RFIs, RFPs, and RFQs
Attend weekly BD/Capture calls and opportunity review meetings, take notes, and update pipeline
Other Duties
The scope of the job may change as necessitated by business demands. Also, the essential functions described are not a comprehensive list of duties and responsibilities; additional tasks may be assigned.
Requirements Competency (Knowledge, Skills, Abilities):
At least 6 years of experience directly relevant to this position
Strong understanding of the federal BD/Capture lifecycle and RFI/RFP process
Expert MS Word, Excel, PowerPoint, and Outlook skills
Expert proposal writing skills – for professional services proposals
Proficient in Acrobat, MS Teams, and Zoom
Graphic design and Desktop Publisher proficiencies are a major plus
Familiarity with GovWin, FPDS, and SAM.gov preferred
Exceptional interpersonal skills
Excellent communication (written and verbal) skills
Demonstrated experience working with senior staff and senior executives in fast-paced, high-stakes environment
Ability to work independently and within groups effectively
Must be able to work productively with minimal oversight
Must be solution oriented and take initiative to learn on the job
Exceptional organizational and time management skills, attention to detail, and ability to work under tight deadlines and manage competing priorities
Ability and willingness to work outside of normal business hours (only when necessary to meet deadlines)
Interested in growing within the areas of business development, capture, and/or proposal development
Supervisory Responsibilities N/A
Reports to Business Capture Manager
Work Environment The work environment is a typical office setting or virtual/remote setting.
Physical demands The physical demands of the job include sitting for extended periods, and occasional walking and standing.
Position type and expected hours of work Full-time exempt position. Typical work hours are Monday-Friday 40-60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime is expected during peak periods.
Travel 20% local and regional travel, with overnight stays necessary.
Required education and experience Bachelor’s degree Required.
Additional eligibility qualifications A minimum of 6 years of industry-specific experience required.
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