Specialist IV - Graduate Student Recruitment and Retention Specialist
Inside Higher Ed, Huntsville, Texas, us, 77344
Overview
Specialist IV - Graduate Student Recruitment and Retention Specialist Requisition: 202500394S FLSA Status: Non-Exempt Hiring Salary: This position is a pay grade 9. Pay Grade Table available at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf Occupational Category: Technical/Para-Professional Department: Graduate Studies Office Division: Division of Academic Affairs Open Date: 12/17/2025 Open Until Filled: Yes Educational and Experience Requirement: Bachelor’s degree in related field. Master’s degree preferred. Two years relevant specialist experience or experience in a related field. Experience in Higher Education admissions, student services, and specialized work is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose Of Position
The Graduate Student Recruitment and Retention Specialist plays a vital role in supporting the university’s graduate programs by leading recruitment efforts, guiding prospective students through the admissions process, and assisting enrolled students with registration and enrollment. This position serves as a key liaison between prospective and current graduate students, academic departments, and administrative offices to ensure a seamless and supportive experience from inquiry to enrollment.
Primary Responsibilities Graduate Recruitment : Develops and implement strategic recruitment plans to attract prospective graduate students. Implements, coordinates and participates in lead generation events and activities at internal SHSU graduate fairs and open houses, external conferences, and outreach events. Collaborates to develop and execute recruitment and communication plans specific to targeted audiences.
Admissions Support:
Provides personalized guidance to prospective graduate students regarding application requirements, deadlines, and program options. Maintains accurate records of applicant communications and progress through the graduate admissions pipeline, including work with external vendors.
Enrollment Assistance:
Assists admitted graduate students with course registration, orientation, and onboarding processes. Serves as a resource for graduate students and graduate faculty navigating enrollment systems and university policies. Works closely with the registrar, financial aid, and academic advising offices to resolve graduate student enrollment issues.
Data and Reporting:
Tracks and analyzes recruitment and enrollment data to inform strategic planning. Prepares regular reports to identify application trends, enrollment statistics, and to measure the effectiveness of recruitment activities.
Performs other duties as assigned.
Other Specifications
Strong interpersonal and communication skills. Ability to manage multiple tasks and prioritize effectively. Familiarity with student information systems and CRM platforms is a plus. Ability to work with university administrators, faculty and staff and also with prospective students, alumni, and friends of the graduate community.
Work Details
Full Time Quicklink: https://shsu.peopleadmin.com/postings/45830
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code 51.215. Annual Security and Fire Safety Report
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Specialist IV - Graduate Student Recruitment and Retention Specialist Requisition: 202500394S FLSA Status: Non-Exempt Hiring Salary: This position is a pay grade 9. Pay Grade Table available at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf Occupational Category: Technical/Para-Professional Department: Graduate Studies Office Division: Division of Academic Affairs Open Date: 12/17/2025 Open Until Filled: Yes Educational and Experience Requirement: Bachelor’s degree in related field. Master’s degree preferred. Two years relevant specialist experience or experience in a related field. Experience in Higher Education admissions, student services, and specialized work is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose Of Position
The Graduate Student Recruitment and Retention Specialist plays a vital role in supporting the university’s graduate programs by leading recruitment efforts, guiding prospective students through the admissions process, and assisting enrolled students with registration and enrollment. This position serves as a key liaison between prospective and current graduate students, academic departments, and administrative offices to ensure a seamless and supportive experience from inquiry to enrollment.
Primary Responsibilities Graduate Recruitment : Develops and implement strategic recruitment plans to attract prospective graduate students. Implements, coordinates and participates in lead generation events and activities at internal SHSU graduate fairs and open houses, external conferences, and outreach events. Collaborates to develop and execute recruitment and communication plans specific to targeted audiences.
Admissions Support:
Provides personalized guidance to prospective graduate students regarding application requirements, deadlines, and program options. Maintains accurate records of applicant communications and progress through the graduate admissions pipeline, including work with external vendors.
Enrollment Assistance:
Assists admitted graduate students with course registration, orientation, and onboarding processes. Serves as a resource for graduate students and graduate faculty navigating enrollment systems and university policies. Works closely with the registrar, financial aid, and academic advising offices to resolve graduate student enrollment issues.
Data and Reporting:
Tracks and analyzes recruitment and enrollment data to inform strategic planning. Prepares regular reports to identify application trends, enrollment statistics, and to measure the effectiveness of recruitment activities.
Performs other duties as assigned.
Other Specifications
Strong interpersonal and communication skills. Ability to manage multiple tasks and prioritize effectively. Familiarity with student information systems and CRM platforms is a plus. Ability to work with university administrators, faculty and staff and also with prospective students, alumni, and friends of the graduate community.
Work Details
Full Time Quicklink: https://shsu.peopleadmin.com/postings/45830
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code 51.215. Annual Security and Fire Safety Report
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