Marketing & Administration Coordinator

Be part of the team: Working In A Studio Environment Where We Support, Create And Problem Solve With Fresh Ideas And OpenConversations. Company Overview: Monarch Design Group is a leading architectural firm based in Gainesville, FL dedicated to integrating the latest architectural technologies across various project types, including multi-family, commercial, and institutional developments. Our team of over 20 professionals is committed to delivering high-quality design and construction services with a focus on creativity and client satisfaction. Job Summary: We are seeking a full-time Marketing & Administration Coordinator to join our dynamic team at Monarch Design Group. This position is based entirely in the office - no remote or hybrid options are available. The ideal candidate is a highly organized, detail-oriented marketing professional with a passion for writing, design, and marketing within the AEC (Architecture, Engineering, and Construction) industry. We are seeking a proactive, creative, and driven individual to lead and coordinate all aspects of our proposal and marketing efforts, with the goal of increasing net revenue. Key Responsibilities: Lead the writing, editing, and production of strict deadline responses to RFPs/RFQs for private and public sector clients. Maintain and update the company's project description database, website, and other marketing assets. Coordinate with internal teams and consultants to develop compelling fee proposals. Design reports, project highlights, PowerPoint presentations, and pitch decks for client meetings and interviews. Meet a calendar of strict deadlines for proposals and must be comfortable working on multiple projects at one time. Support internal communications, award submissions, and community outreach efforts. Directly impact revenue through marketing initiatives. Requirements: Bachelor's degree in Marketing, Communications, or a related field preferred. Strong writing and editing skills - must be proficient in writing formal responses and persuasive content. Highly organized with an exceptional attention to detail and with the ability to manage multiple deadlines. Proficiency in Microsoft Office (especially PowerPoint), Adobe Creative Suite, including InDesign, and basic website CMS platforms. Previous experience in proposal development, RFP/RFQ responses, grant writing, or AEC marketing strongly preferred. Ability to work on-site, full-time in the Gainesville, Florida office. Persuasive, sales-oriented, with the ability to strategize a compelling point of view. Submit your resume, cover letter, and writing, photography, and/or design samples for review. Why Join Monarch Design Group? Monarch Design Group is a creative and community-focused architecture firm known for its thoughtful design and responsive client service. You'll join a passionate team working on a diverse range of projects - from fire stations and public safety projects, to educational design and more. We offer a fast-paced and supportive environment and the opportunity to learn and develop your skills. Health Insurance Vision Insurance Paid Time Off Monarch Design Group is an Equal Opportunity Employer and Drug Free Workplace. Candidates must pass the pre-employment process, which includes a background check and drug screen. EOE/DFWP

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