Executive Assistant to 3 Founders - N. Phoenix
The Synthetic Grass Store | Premier Artificial Grass Experts Since 2008, Phoenix, Arizona, United States, 85003
Supporting 3 Founders Across Two Related Companies
N. Phoenix | In-Office Role
We are seeking a highly capable Executive Assistant to support
three founders across two established, closely related companies . This role is ideal for someone who is organized, proactive, and systems‑minded—someone who brings structure, clarity, and follow-through to fast‑moving environments.
You will work directly with ownership and leadership, supporting day‑to‑day execution while gaining exposure to meaningful business decisions. Over time, the scope of the role can expand as trust, capability, and judgment are demonstrated.
This is an
in‑office position
based in the N. Phoenix area. Daily presence in the office is an important part of how our teams collaborate and operate.
Businesses You’ll Support You will primarily support leadership across:
The Synthetic Grass Store (SGS)
Founded in 2008, with 18 years of operating history and offices in Arizona and California, serving customers who value product quality, technical expertise, and long‑term relationships.
Arizona Turf Masters (AZTM)
Founded in 2006, with 20 years of operating history, recognized as a high‑end specialized landscape contractor serving clients who value craftsmanship, technical execution, and long‑term results.
A
small portion
of responsibilities will also support
real estate construction, development, and property management activities , primarily through coordination with vendors and tracking key details.
Why This Role Is Different
You work directly with founders, not through layers of management
Your judgment is trusted—this is an outcomes‑driven role, not micromanaged task work
You help build and maintain systems that keep momentum moving
You gain visibility into real operating businesses with long histories and strong brands
The role naturally grows in scope and responsibility as capability is demonstrated
Key Responsibilities
Own and optimize calendars, priorities, and follow‑through across multiple leaders
Prepare agendas, briefing materials, and meeting follow‑ups
Manage inbound communication (email, Slack, text) with discretion and professionalism
Coordinate projects and initiatives across operating companies
Build and maintain SOPs, templates, and repeatable workflows
Build and maintain systems—clear, repeatable processes that allow work to move forward predictably, with fewer decisions, fewer errors, and less dependence on any single person
Track deadlines, commitments, and details to ensure nothing slips
Leverage AI and modern tools to increase speed, clarity, and accuracy
Handle
occasional personal or special requests
with professionalism and confidentiality
Tools & Environment Currently in use:
Microsoft 365 (Outlook, Excel, Word, OneDrive, Teams)
QuickBooks Enterprise Desktop
Select AI tools for drafting, summarizing, organizing, and research
Being actively implemented and expanded:
Slack
HubSpot
Project management tools (ClickUp, Asana, Notion, or similar)
Continued adoption of new AI tools as they become available and useful
You don’t need to be an expert in every tool—but you should be comfortable learning systems, organizing information, and helping improve how work flows.
Ideal Candidate
2–4+ years supporting founders, executives, or senior leaders
Highly organized and systems-oriented
Anticipates needs rather than waiting for direction
Resourceful and comfortable figuring things out independently
Calm, professional, and reliable under pressure
Strong written and verbal communication skills
Local to the Phoenix / Scottsdale area and comfortable working from the office
Strong candidates already have a
personal system
for managing priorities, commitments, and follow‑through—and can clearly explain how they stay organized in complex environments.
Compensation & Growth
Base Salary:
$50,000 – $65,000 (commensurate with experience and capability)
Employer Sponsored Health, Vision, PTO, 401K
Performance‑based growth opportunities over time
Clear runway for expanded responsibility for the right person
This role is intended for someone who wants to
grow with the business , take on more responsibility as trust is earned, and build a long‑term position.
How to Apply Please send:
Resume
A brief written note explaining why this role is a good fit for you
Headhunters and recruiters need not reply.
This role is being filled directly.
#J-18808-Ljbffr
N. Phoenix | In-Office Role
We are seeking a highly capable Executive Assistant to support
three founders across two established, closely related companies . This role is ideal for someone who is organized, proactive, and systems‑minded—someone who brings structure, clarity, and follow-through to fast‑moving environments.
You will work directly with ownership and leadership, supporting day‑to‑day execution while gaining exposure to meaningful business decisions. Over time, the scope of the role can expand as trust, capability, and judgment are demonstrated.
This is an
in‑office position
based in the N. Phoenix area. Daily presence in the office is an important part of how our teams collaborate and operate.
Businesses You’ll Support You will primarily support leadership across:
The Synthetic Grass Store (SGS)
Founded in 2008, with 18 years of operating history and offices in Arizona and California, serving customers who value product quality, technical expertise, and long‑term relationships.
Arizona Turf Masters (AZTM)
Founded in 2006, with 20 years of operating history, recognized as a high‑end specialized landscape contractor serving clients who value craftsmanship, technical execution, and long‑term results.
A
small portion
of responsibilities will also support
real estate construction, development, and property management activities , primarily through coordination with vendors and tracking key details.
Why This Role Is Different
You work directly with founders, not through layers of management
Your judgment is trusted—this is an outcomes‑driven role, not micromanaged task work
You help build and maintain systems that keep momentum moving
You gain visibility into real operating businesses with long histories and strong brands
The role naturally grows in scope and responsibility as capability is demonstrated
Key Responsibilities
Own and optimize calendars, priorities, and follow‑through across multiple leaders
Prepare agendas, briefing materials, and meeting follow‑ups
Manage inbound communication (email, Slack, text) with discretion and professionalism
Coordinate projects and initiatives across operating companies
Build and maintain SOPs, templates, and repeatable workflows
Build and maintain systems—clear, repeatable processes that allow work to move forward predictably, with fewer decisions, fewer errors, and less dependence on any single person
Track deadlines, commitments, and details to ensure nothing slips
Leverage AI and modern tools to increase speed, clarity, and accuracy
Handle
occasional personal or special requests
with professionalism and confidentiality
Tools & Environment Currently in use:
Microsoft 365 (Outlook, Excel, Word, OneDrive, Teams)
QuickBooks Enterprise Desktop
Select AI tools for drafting, summarizing, organizing, and research
Being actively implemented and expanded:
Slack
HubSpot
Project management tools (ClickUp, Asana, Notion, or similar)
Continued adoption of new AI tools as they become available and useful
You don’t need to be an expert in every tool—but you should be comfortable learning systems, organizing information, and helping improve how work flows.
Ideal Candidate
2–4+ years supporting founders, executives, or senior leaders
Highly organized and systems-oriented
Anticipates needs rather than waiting for direction
Resourceful and comfortable figuring things out independently
Calm, professional, and reliable under pressure
Strong written and verbal communication skills
Local to the Phoenix / Scottsdale area and comfortable working from the office
Strong candidates already have a
personal system
for managing priorities, commitments, and follow‑through—and can clearly explain how they stay organized in complex environments.
Compensation & Growth
Base Salary:
$50,000 – $65,000 (commensurate with experience and capability)
Employer Sponsored Health, Vision, PTO, 401K
Performance‑based growth opportunities over time
Clear runway for expanded responsibility for the right person
This role is intended for someone who wants to
grow with the business , take on more responsibility as trust is earned, and build a long‑term position.
How to Apply Please send:
Resume
A brief written note explaining why this role is a good fit for you
Headhunters and recruiters need not reply.
This role is being filled directly.
#J-18808-Ljbffr