The AP Manager is responsible for overseeing accounts payable operations across Ivy Hospitality Management’s multi-entity hotel portfolio, including construction-related activity. This role is designed to elevate AP execution, strengthen controls, and reduce workload pressure on senior accountants—allowing the accounting team to remain focused on balance sheet integrity, reconciliations, and a stable close cadence.
This is a remote position with occasional travel to Indianapolis, Indiana to support team collaboration, training, and key in-person meetings.
Pay Range: $65,000-$75,000 per year based on experience and qualifications
Essential functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Oversee day-to-day AP operations across multiple hotel and corporate entities
Review invoices for accuracy, including GL coding, entity assignment, and correct accounting period dates, with particular focus at month end
Reconcile vendor statements and resolve discrepancies, missing invoices, or unapplied items
Maintain organized AP records and strong audit trails
Serve as an escalation point for AP issues impacting close or vendor relationships
Enter and oversee corporate-level invoices for ACH payments
Process and manage ACH payment runs, ensuring accuracy and timeliness
Serve as primary liaison for Paymerang, including monitoring payment queues and troubleshooting issues
Manage stale checks, including voids, reissuance, and reconciliation
Perform recurring AP aging reviews, identifying risks and overdue balances
Partner with Senior Accountants to resolve aged items
Ensure clean AP cutoffs, accurate posting, and minimal post-close reclasses
Support month-end close timelines by proactively managing AP readiness
Manage and oversee construction-related AP payments, including PIP, CapEx, and job-cost-driven invoices
Ensure construction invoices are properly coded to CIP / construction GL accounts and assigned to the correct project and property
Coordinate construction payment timing in alignment with approvals, cash availability, and accounting schedules
Partner with Construction Accounting and Senior Accountants to align AP activity with job cost tracking and budget reporting
Monitor construction vendor balances and resolve discrepancies
Manage vendor overpayments and credits, ensuring proper tracking and timely application
Oversee 1099 processing, including vendor setup, annual preparation, filing, and responding to vendor inquiries
Serve as a primary AP contact for vendors, property teams, and internal stakeholders
Provide guidance and clarity to AP staff or property teams as needed
Identify process gaps or control risks and elevate to leadership
Support AP process improvements, documentation, and automation initiatives
Qualifications
5+ years of Accounts Payable experience; hospitality experience strongly preferred
Experience in a multi-entity accounting environment
Construction AP or CapEx experience preferred
Hands‑on experience with M3 Accounting Core and AP automation tools (Paymerang preferred)
Strong understanding of AP controls, accruals, and month‑end cutoffs
Proficiency in Excel
Highly organized, detail‑oriented, and able to manage deadlines
Taking Care of You – Our Benefits At Ivy, we believe in supporting our team both at work and in their personal lives. Your eligibility for benefits is based on your employment status, and full details will be shared with you during your first 30 days. Here’s a look at what we offer to help take care of you and your loved ones:
Health & Wellness
Medical
Dental
Vision
Flexible Spending Account (FSA)
Health Savings Account (HSA)
Financial Security & Peace of Mind
Basic Life Insurance & AD&D
Voluntary Life Insurance
Voluntary Short‑Term Disability
Voluntary Long‑Term Disability
Critical Illness, Hospitalemnity & Accident Plans
Pet Insurance
401(k) Retirement Plan
Time to Recharge
Paid Time Off (PTO), available as it’s accrued
Ivy Hospitality is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other legally protected characteristics.
Ivy Hospitality participates in E-Verify
This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future.
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This is a remote position with occasional travel to Indianapolis, Indiana to support team collaboration, training, and key in-person meetings.
Pay Range: $65,000-$75,000 per year based on experience and qualifications
Essential functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Oversee day-to-day AP operations across multiple hotel and corporate entities
Review invoices for accuracy, including GL coding, entity assignment, and correct accounting period dates, with particular focus at month end
Reconcile vendor statements and resolve discrepancies, missing invoices, or unapplied items
Maintain organized AP records and strong audit trails
Serve as an escalation point for AP issues impacting close or vendor relationships
Enter and oversee corporate-level invoices for ACH payments
Process and manage ACH payment runs, ensuring accuracy and timeliness
Serve as primary liaison for Paymerang, including monitoring payment queues and troubleshooting issues
Manage stale checks, including voids, reissuance, and reconciliation
Perform recurring AP aging reviews, identifying risks and overdue balances
Partner with Senior Accountants to resolve aged items
Ensure clean AP cutoffs, accurate posting, and minimal post-close reclasses
Support month-end close timelines by proactively managing AP readiness
Manage and oversee construction-related AP payments, including PIP, CapEx, and job-cost-driven invoices
Ensure construction invoices are properly coded to CIP / construction GL accounts and assigned to the correct project and property
Coordinate construction payment timing in alignment with approvals, cash availability, and accounting schedules
Partner with Construction Accounting and Senior Accountants to align AP activity with job cost tracking and budget reporting
Monitor construction vendor balances and resolve discrepancies
Manage vendor overpayments and credits, ensuring proper tracking and timely application
Oversee 1099 processing, including vendor setup, annual preparation, filing, and responding to vendor inquiries
Serve as a primary AP contact for vendors, property teams, and internal stakeholders
Provide guidance and clarity to AP staff or property teams as needed
Identify process gaps or control risks and elevate to leadership
Support AP process improvements, documentation, and automation initiatives
Qualifications
5+ years of Accounts Payable experience; hospitality experience strongly preferred
Experience in a multi-entity accounting environment
Construction AP or CapEx experience preferred
Hands‑on experience with M3 Accounting Core and AP automation tools (Paymerang preferred)
Strong understanding of AP controls, accruals, and month‑end cutoffs
Proficiency in Excel
Highly organized, detail‑oriented, and able to manage deadlines
Taking Care of You – Our Benefits At Ivy, we believe in supporting our team both at work and in their personal lives. Your eligibility for benefits is based on your employment status, and full details will be shared with you during your first 30 days. Here’s a look at what we offer to help take care of you and your loved ones:
Health & Wellness
Medical
Dental
Vision
Flexible Spending Account (FSA)
Health Savings Account (HSA)
Financial Security & Peace of Mind
Basic Life Insurance & AD&D
Voluntary Life Insurance
Voluntary Short‑Term Disability
Voluntary Long‑Term Disability
Critical Illness, Hospitalemnity & Accident Plans
Pet Insurance
401(k) Retirement Plan
Time to Recharge
Paid Time Off (PTO), available as it’s accrued
Ivy Hospitality is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other legally protected characteristics.
Ivy Hospitality participates in E-Verify
This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future.
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