Assistant Director of Special Projects
University of North Carolina Charlotte, Charlotte, North Carolina, United States, 28245
Assistant Director of Special Projects
Position Number: STMP15
Working Title: Assistant Director of Special Projects
Division: University Advancement
Department: Development (Adm)
Work Unit: University Development AVC
Work Location: Foundation Building
Vacancy Open To: UNC Charlotte Employees Only
Position Designation: Non-Student Temporary
Employment Type: Temporary - Full-time
Hours per week: 40
Work Schedule: 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
Pay Rate: $29
Minimum Experience/Education
Bachelor's degree in a relevant field, and
Two years of professional experience in an Athletic Foundation, or an
Equivalent combination of education and experience.
Departmental Preferred Experience, Skills, Training/Education
Demonstrated ability to take primary responsibility for a diverse nature of projects and to complete them in a timely manner with limited supervision.
Experience designing and developing materials independently and/or experience working with graphic designers.
Broad knowledge of University Athletic programs, with preference given to individuals with academic degrees or experience in a Collegiate Athletic Program.
Goal-oriented self-starter with high-attention to detail.
Knowledge of the principles, practices, and ethics of fundraising.
Ability to build effective internal and external relationships.
Excellent verbal communication skills and outstanding writing ability.
Commitment to collegial and collaborative team approach.
Ability to work both independently and as part of multiple teams.
Optimism, perseverance, and a positive attitude.
Computer literacy and competency with electronic donor information systems, Adobe Creative Cloud products, Microsoft and Google suite of software products, project management software, and donor databases (PAC and Salesforce).
Experience in higher education institutional advancement.
Capacity to be proactive, by anticipating needs and looking ahead.
Duties and Responsibilities The Assistant Director of Special Projects will handle a broad and diverse range of responsibilities and assignments to support key special projects, development fundraising strategies and tactics for a variety of initiatives, and partner with all areas of Advancement and Athletics. Working in a collaborative team environment, the Assistant Director regularly meets with gift officers and University Advancement colleagues on project development and management to produce deliverables in support of fundraising goals. In addition, the Assistant Director maintains comprehensive knowledge of the University's Athletic priorities and programs to actively align those with potential donors. The Assistant Director will interact at a high level with University leadership and volunteers and must embrace the opportunity to work as a collaborative partner with a variety of colleagues involved in advancing the University.
Other Work/Responsibilities Athletic Fund Development
Support the Executive Director of the Athletic Foundation in advancing strategic fundraising initiatives that align with University priorities.
Prepare key administrative leaders and volunteers to interact with prospects and donors through the development of briefings, materials, and presentations needed to coordinate successful cultivation and solicitation of alumni and University friends.
Lead the development and production of proposals that align with donors' interests, providing fundraising support to gift officers and Athletic priorities.
Collaborate in the development of materials for Athletic campaigns and special projects with Athletic Communications and other partners.
Assist with the implementation of comprehensive fundraising strategies.
Provide support for the review and implementation of benefit structures for athletic donors.
Maintain current knowledge of campus-wide and athletic-specific priorities.
Percentage of Time: 40%
Donor Relations/Stewardship Responsibilities
Support donor engagement opportunities for identified major and principal gift donors, serving as a project manager for select activities.
Ensure timely communication with identified major and principal gift donors concerning successes, opportunities and updates on funded initiatives.
Adhere to and monitor all memorandum of understandings and gift agreements for each identified major and principal gift through coordination of internal and external audiences, including Advancement colleagues, Athletic Leaders, and external key stakeholders.
Record all activity in the CRM to provide consistent data on donor engagement and stewardship.
Percentage of Time: 30%
Other Work/Responsibilities: Collaboration, Communication & Customer Service
Assist with key components of the Athletic Foundation, which include: Benchmarking, Annual Fund & 49er Club Membership, 49er Ventures, NIL, Revenue Share and sport specific engagements.
Assist in driving projects through to completion.
Assist in the creation, maintenance, and improvement of key internal and external processes and initiatives, while ensuring they align with the University's priorities and mission.
Maintain a thorough knowledge of the history and the current goals, strengths, and priorities of UNC Charlotte's various fundraising programs.
Maintain awareness of and evaluate regional and national challenges and opportunities in philanthropic giving.
Foster supportive and productive relationships with colleagues both within Advancement, Athletics and the University as a whole.
Participate in the activities of appropriate professional organizations, establishing relationships with staff in comparable institutions to participate in information exchange, professional development activities, special projects, etc.
Represent Athletics and the University at special functions, events, and on appropriate committees.
Assist with other duties and projects, as assigned.
Assist with grant writing, as needed.
Design and develop materials independently; work closely with graphic designers.
Percentage of Time: 30%
Necessary Licenses or Certifications N/A
Posting Information Expected Length of Assignment: 11 months Posting Open Date: 01/26/2026 Posting Close Date: 02/02/2026
Special Notes to Applicants Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). However, they are covered by Worker's Compensation provisions. However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan and will be notified of instructions.
Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance
https://hr.charlotte.edu/benefits/benefit-plans/health-insurance
Posting Specific Questions
* How did you hear about this employment opportunity?
UNC Charlotte Website
HERC Job Board
Inside Higher Education
Circa (formerly known as Local JobNetwork)
Another Website
Agency Referral
Advertisement/Publication
Personal Referral
Other
Where did you learn about this posting? (Open Ended Question)
Applicant Documents Required Documents
Contact Information for References
Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Optional Documents
Other Document
#J-18808-Ljbffr
Minimum Experience/Education
Bachelor's degree in a relevant field, and
Two years of professional experience in an Athletic Foundation, or an
Equivalent combination of education and experience.
Departmental Preferred Experience, Skills, Training/Education
Demonstrated ability to take primary responsibility for a diverse nature of projects and to complete them in a timely manner with limited supervision.
Experience designing and developing materials independently and/or experience working with graphic designers.
Broad knowledge of University Athletic programs, with preference given to individuals with academic degrees or experience in a Collegiate Athletic Program.
Goal-oriented self-starter with high-attention to detail.
Knowledge of the principles, practices, and ethics of fundraising.
Ability to build effective internal and external relationships.
Excellent verbal communication skills and outstanding writing ability.
Commitment to collegial and collaborative team approach.
Ability to work both independently and as part of multiple teams.
Optimism, perseverance, and a positive attitude.
Computer literacy and competency with electronic donor information systems, Adobe Creative Cloud products, Microsoft and Google suite of software products, project management software, and donor databases (PAC and Salesforce).
Experience in higher education institutional advancement.
Capacity to be proactive, by anticipating needs and looking ahead.
Duties and Responsibilities The Assistant Director of Special Projects will handle a broad and diverse range of responsibilities and assignments to support key special projects, development fundraising strategies and tactics for a variety of initiatives, and partner with all areas of Advancement and Athletics. Working in a collaborative team environment, the Assistant Director regularly meets with gift officers and University Advancement colleagues on project development and management to produce deliverables in support of fundraising goals. In addition, the Assistant Director maintains comprehensive knowledge of the University's Athletic priorities and programs to actively align those with potential donors. The Assistant Director will interact at a high level with University leadership and volunteers and must embrace the opportunity to work as a collaborative partner with a variety of colleagues involved in advancing the University.
Other Work/Responsibilities Athletic Fund Development
Support the Executive Director of the Athletic Foundation in advancing strategic fundraising initiatives that align with University priorities.
Prepare key administrative leaders and volunteers to interact with prospects and donors through the development of briefings, materials, and presentations needed to coordinate successful cultivation and solicitation of alumni and University friends.
Lead the development and production of proposals that align with donors' interests, providing fundraising support to gift officers and Athletic priorities.
Collaborate in the development of materials for Athletic campaigns and special projects with Athletic Communications and other partners.
Assist with the implementation of comprehensive fundraising strategies.
Provide support for the review and implementation of benefit structures for athletic donors.
Maintain current knowledge of campus-wide and athletic-specific priorities.
Percentage of Time: 40%
Donor Relations/Stewardship Responsibilities
Support donor engagement opportunities for identified major and principal gift donors, serving as a project manager for select activities.
Ensure timely communication with identified major and principal gift donors concerning successes, opportunities and updates on funded initiatives.
Adhere to and monitor all memorandum of understandings and gift agreements for each identified major and principal gift through coordination of internal and external audiences, including Advancement colleagues, Athletic Leaders, and external key stakeholders.
Record all activity in the CRM to provide consistent data on donor engagement and stewardship.
Percentage of Time: 30%
Other Work/Responsibilities: Collaboration, Communication & Customer Service
Assist with key components of the Athletic Foundation, which include: Benchmarking, Annual Fund & 49er Club Membership, 49er Ventures, NIL, Revenue Share and sport specific engagements.
Assist in driving projects through to completion.
Assist in the creation, maintenance, and improvement of key internal and external processes and initiatives, while ensuring they align with the University's priorities and mission.
Maintain a thorough knowledge of the history and the current goals, strengths, and priorities of UNC Charlotte's various fundraising programs.
Maintain awareness of and evaluate regional and national challenges and opportunities in philanthropic giving.
Foster supportive and productive relationships with colleagues both within Advancement, Athletics and the University as a whole.
Participate in the activities of appropriate professional organizations, establishing relationships with staff in comparable institutions to participate in information exchange, professional development activities, special projects, etc.
Represent Athletics and the University at special functions, events, and on appropriate committees.
Assist with other duties and projects, as assigned.
Assist with grant writing, as needed.
Design and develop materials independently; work closely with graphic designers.
Percentage of Time: 30%
Necessary Licenses or Certifications N/A
Posting Information Expected Length of Assignment: 11 months Posting Open Date: 01/26/2026 Posting Close Date: 02/02/2026
Special Notes to Applicants Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). However, they are covered by Worker's Compensation provisions. However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan and will be notified of instructions.
Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance
https://hr.charlotte.edu/benefits/benefit-plans/health-insurance
Posting Specific Questions
* How did you hear about this employment opportunity?
UNC Charlotte Website
HERC Job Board
Inside Higher Education
Circa (formerly known as Local JobNetwork)
Another Website
Agency Referral
Advertisement/Publication
Personal Referral
Other
Where did you learn about this posting? (Open Ended Question)
Applicant Documents Required Documents
Contact Information for References
Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Optional Documents
Other Document
#J-18808-Ljbffr