Overview
PetPals Group Inc. is seeking a proactive, detail‑oriented, and highly organized Sales Executive Assistant to support the company’s executive leadership with high‑level administrative, scheduling, sales coordination, and operational responsibilities. This role is ideal for someone who thrives in a fast‑paced environment, communicates confidently across languages, and can represent the company professionally in both domestic and international settings. Location: Ontario, CA | Employment Type: Full-Time | Travel Required: Yes (Domestic & International) Benefits
401(k) Health insurance Paid time off Responsibilities
Executive & Sales Support: Manage executive calendars, appointments, and sales-related meetings Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries Prepare sales documents, presentations, reports, and proposals (Excel, PowerPoint) Track sales activities, follow-ups, and customer communication Support business development activities, vendor meetings, and customer visits Conduct basic market research and compile data for sales planning Assist with CRM updates, customer records, and sales documentation Prepare summaries, briefing notes, and meeting prep materials for executive leadership Administrative & Operational Duties: Maintain organized digital and physical filing systems for sales documents and records Prepare meeting agendas, take notes, and track action items Coordinate events, including trade shows, exhibitions, customer visits, and internal company activities Handle confidential information with professionalism and discretion Monitor deadlines, renewals, and follow-up tasks for executive leadership Support expense tracking, reimbursement submissions, and basic budget coordination Assist with vendor communication, contract tracking, and document routing Communication & Relationship Management: Provide bilingual communication support (Cantonese–English or Spanish–English) Communicate clearly and professionally on behalf of executive leadership Draft, proofread, and format business correspondence with accuracy and clarity Serve as a liaison between executives, internal teams, and external partners Coordinate calls, emails, and meeting logistics across time zones Support customer service follow-ups and relationship‑building activities Qualifications
Bachelor’s degree or above Able to travel domestically and internationally Bilingual: Cantonese–English or Spanish–English Proficiency in Microsoft Office, especially Excel and PowerPoint Detail‑oriented with strong organizational skills Excellent communication skills, both written and verbal Experience with scheduling, travel arrangements, document preparation, and event coordination Ability to manage multiple priorities and work independently Preferred Attributes
Experience supporting executives or working in sales/operations Familiarity with CRM systems (e.g., Salesforce, HubSpot) Strong problem‑solving skills and a proactive mindset Ability to anticipate needs and take initiative without constant direction Comfortable working in a dynamic, fast‑moving environment Professional presence and ability to represent PetPals in external settings We look forward to welcoming a dedicated professional who can strengthen our sales operations and support the company’s executive leadership in driving PetPals’ continued growth.
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PetPals Group Inc. is seeking a proactive, detail‑oriented, and highly organized Sales Executive Assistant to support the company’s executive leadership with high‑level administrative, scheduling, sales coordination, and operational responsibilities. This role is ideal for someone who thrives in a fast‑paced environment, communicates confidently across languages, and can represent the company professionally in both domestic and international settings. Location: Ontario, CA | Employment Type: Full-Time | Travel Required: Yes (Domestic & International) Benefits
401(k) Health insurance Paid time off Responsibilities
Executive & Sales Support: Manage executive calendars, appointments, and sales-related meetings Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries Prepare sales documents, presentations, reports, and proposals (Excel, PowerPoint) Track sales activities, follow-ups, and customer communication Support business development activities, vendor meetings, and customer visits Conduct basic market research and compile data for sales planning Assist with CRM updates, customer records, and sales documentation Prepare summaries, briefing notes, and meeting prep materials for executive leadership Administrative & Operational Duties: Maintain organized digital and physical filing systems for sales documents and records Prepare meeting agendas, take notes, and track action items Coordinate events, including trade shows, exhibitions, customer visits, and internal company activities Handle confidential information with professionalism and discretion Monitor deadlines, renewals, and follow-up tasks for executive leadership Support expense tracking, reimbursement submissions, and basic budget coordination Assist with vendor communication, contract tracking, and document routing Communication & Relationship Management: Provide bilingual communication support (Cantonese–English or Spanish–English) Communicate clearly and professionally on behalf of executive leadership Draft, proofread, and format business correspondence with accuracy and clarity Serve as a liaison between executives, internal teams, and external partners Coordinate calls, emails, and meeting logistics across time zones Support customer service follow-ups and relationship‑building activities Qualifications
Bachelor’s degree or above Able to travel domestically and internationally Bilingual: Cantonese–English or Spanish–English Proficiency in Microsoft Office, especially Excel and PowerPoint Detail‑oriented with strong organizational skills Excellent communication skills, both written and verbal Experience with scheduling, travel arrangements, document preparation, and event coordination Ability to manage multiple priorities and work independently Preferred Attributes
Experience supporting executives or working in sales/operations Familiarity with CRM systems (e.g., Salesforce, HubSpot) Strong problem‑solving skills and a proactive mindset Ability to anticipate needs and take initiative without constant direction Comfortable working in a dynamic, fast‑moving environment Professional presence and ability to represent PetPals in external settings We look forward to welcoming a dedicated professional who can strengthen our sales operations and support the company’s executive leadership in driving PetPals’ continued growth.
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