City of Hanford
Overview
The City of Hanford is seeking a dynamic and experienced Finance Director to lead the City’s financial operations and serve as a key member of the executive management team. Under the administrative direction of the City Manager, the Finance Director performs and/or supervises complex professional, supervisorial, administrative, and technical accounting and finance functions. The Finance Director plans, implements, directs, oversees and administers the City’s financial activities including but not limited to general and subsidiary ledger accounting and reporting, internal auditing and preparation of periodic and annual financial reports; coordinates the annual independent audit; manages investments; prepares and monitors the annual budget; payroll processing; oversight of information technology and treasury functions; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to the City Manager and City Council.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over assigned management, professional, technical, and administrative support staff.
CLASS CHARACTERISTICS
The Finance Director classification oversees, directs, and participates in all activities of the Finance Department, including short- and long-term planning and development and administration. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of the elected City Council, and the ability to develop, oversee, and implement projects and programs across a variety of areas. Responsibilities include coordinating the department's activities with those of other departments and agencies, and managing and overseeing its complex, varied functions. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering City goals and objectives within general guidelines.
EXAMPLES OF ESSENTIAL DUTIES
Develop, plan, and coordinate the implementation of department goals, objectives, and work standards for the Finance Department; recommend and administer policies and procedures.
Plan, organize, and direct the financial activities of the City, including accounting, cash management, investments, revenue billing, tracking and collection, payroll, purchasing, bond and other debt issuances.
Prepare the annual budget by coordinating the collection of information, developing revenue, expenditure, and other projections, and compiling the proposed budget document; direct forecasts of additional funds needed for staffing, equipment, materials, and supplies; and monitor and approve expenditures.
Develop and implement fiscal support systems and procedures to meet the City’s goals and objectives, including, but not limited to, budget monitoring and controls, financial analysis and reporting, revenue and expenditure tracking and projecting; manage City idle cash; prepare financial reports and analyses as requested by the City Manager.
Direct, evaluate, and oversee the City’s financial services programs, including general accounting, budgeting, auditing, investments, cash management, revenue projection, revenue collection, accounts payable, and payroll.
Evaluate, implement, and monitor computerized accounting and financial systems. Maintains records of financial transactions.
Evaluate, develop, implement, and monitor the City’s system of internal controls.
Assure timely preparation and filing of financial reports mandated by law.
Coordinate department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence.
Direct, oversee, and participate in developing the department's work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
Select, train, motivate, and direct department personnel; evaluate and review work of staff for acceptability and conformance with department standards, including program and project priorities and performance evaluations; provide or coordinate staff training; implement discipline procedures; maintain discipline and high standards necessary for the efficient and professional operation of the department.
Perform City Treasury functions; manage revenue collection programs including tax assessments, subventions, license and user fees, and other sources; manage investment portfolio for excess cash balances in association with plan administrators; oversee the review of daily cash reports, timing of investment withdrawals, and issuance of check obligations; coordinate issuance of debt and lease financing; prepare related financial reports.
Ensure compliance with purchasing policies and procedures, fixed asset accounting policies, and applicable Federal, State, and local laws, ordinances, regulations, and grant requirements.
Direct preparation of data for labor contract negotiations.
Participates in and makes presentations to the City Council and a variety of boards and commissions; attends and participates in professional group meetings.
Represent the Finance department to other City departments, outside groups, and organizations; participate in outside community and professional groups and committees; explain and interpret departmental programs, policies, and activities; negotiate and resolve significant and controversial issues; provide technical assistance as necessary.
Prepare, review, and present staff reports, various management and information updates, and reports on special projects assigned by the City Manager.
Provides oversight of the City’s information technology functions to ensure systems effectively support financial operations, service delivery, and cybersecurity. Coordinates with department leadership and vendors on technology planning and implementation, oversees IT-related budgeting and contracts, and promotes the strategic use of technology to improve efficiency and organizational performance.
Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
Foster an environment that embraces diversity, integrity, trust, and respect.
Be an integral team player, which involves flexibility, cooperation, and communication.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS
Knowledge of :
Administrative principles and practices, including goal setting, program development, implementation and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
Public agency budgetary, contract administration, citywide administrative practices, and general principles of risk management related to the functions of the assigned area.
General Accepted Accounting Principles (GAAP).
Municipal purchasing practices and procedures.
California Public Employees Retirement System (CalPERS).
Principles and practices of employee supervision, including work planning, assignment, review, and evaluation, and the training of staff in work procedures.
Principles and practices of leadership, motivation, team building, and conflict resolution.
Applicable Federal, State, and local laws and regulations.
Laws, regulations, and principles of bonds and other debt issuances.
Payroll processing practices and procedures, and applicable laws and regulations.
Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs, principles, and practices of municipal government administration.
Methods and techniques for writing and presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
Principles and practices of budget preparation and administration, cash management, and investment; revenue and expenditure projections; cost determination.
Record-keeping principles and procedures.
Finance-related computer applications and software.
Techniques for dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone.
Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone.
English usage, grammar, spelling, vocabulary, and punctuation.
Ability to :
Plan, direct, and control the administration and operations of the Finance department.
Provide administrative and professional leadership and direction for the Department and the City.
Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel, and delegate authority and responsibility.
Develop, revise, install, and maintain accounting systems, procedures, and controls.
Interpret financial transactions and their underlying documents and principles.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports and related documents; know and interpret laws, regulations, codes, and procedures; observe performance and evaluate staff; problem-solve department-related issues; and explain and interpret policy.
Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of City programs and administrative activities.
Prepare and administer departmental and City budgets; allocate limited resources cost-effectively
Prepare clear, concise, complex financial reports, correspondence, policies, procedures, and other written materials.
Develop and implement goals, objectives, department policies and procedures, work standards, and internal controls for the department and assigned program areas.
Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Interpret, apply, and ensure compliance with Federal, State, local, City, and department policies, procedures, rules, and regulations.
Effectively present and articulate the City budget to City officials, staff, and the public.
Select, supervise, train, motivate, and evaluate the work of assigned staff and train staff in work procedures.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Use sound judgment in recognizing the scope of authority.
Operate and use modern office equipment, including computers and applicable software.
Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
Exhibit discretion and integrity when handling sensitive situations.
Utilize appropriate safety procedures and practices for assigned duties.
Use English effectively to communicate in person, over the telephone, and in writing.
Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
Establish and maintain effective, cooperative, and collaborative working relationships with the public, City officials, and staff.
Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.
Experience and Education
Experience: Seven years of increasingly responsible experience in municipal accounting, financial reporting, and budgeting, including two years of administrative and management responsibility.
Education: Bachelor’s degree from an accredited college or university with major course work in Accounting, Finance, Business Administration, or a related field.
License and Certificate: Possession of, or ability to obtain, an appropriate, valid California driver’s license.
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SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over assigned management, professional, technical, and administrative support staff.
CLASS CHARACTERISTICS
The Finance Director classification oversees, directs, and participates in all activities of the Finance Department, including short- and long-term planning and development and administration. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of the elected City Council, and the ability to develop, oversee, and implement projects and programs across a variety of areas. Responsibilities include coordinating the department's activities with those of other departments and agencies, and managing and overseeing its complex, varied functions. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering City goals and objectives within general guidelines.
EXAMPLES OF ESSENTIAL DUTIES
Develop, plan, and coordinate the implementation of department goals, objectives, and work standards for the Finance Department; recommend and administer policies and procedures.
Plan, organize, and direct the financial activities of the City, including accounting, cash management, investments, revenue billing, tracking and collection, payroll, purchasing, bond and other debt issuances.
Prepare the annual budget by coordinating the collection of information, developing revenue, expenditure, and other projections, and compiling the proposed budget document; direct forecasts of additional funds needed for staffing, equipment, materials, and supplies; and monitor and approve expenditures.
Develop and implement fiscal support systems and procedures to meet the City’s goals and objectives, including, but not limited to, budget monitoring and controls, financial analysis and reporting, revenue and expenditure tracking and projecting; manage City idle cash; prepare financial reports and analyses as requested by the City Manager.
Direct, evaluate, and oversee the City’s financial services programs, including general accounting, budgeting, auditing, investments, cash management, revenue projection, revenue collection, accounts payable, and payroll.
Evaluate, implement, and monitor computerized accounting and financial systems. Maintains records of financial transactions.
Evaluate, develop, implement, and monitor the City’s system of internal controls.
Assure timely preparation and filing of financial reports mandated by law.
Coordinate department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence.
Direct, oversee, and participate in developing the department's work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
Select, train, motivate, and direct department personnel; evaluate and review work of staff for acceptability and conformance with department standards, including program and project priorities and performance evaluations; provide or coordinate staff training; implement discipline procedures; maintain discipline and high standards necessary for the efficient and professional operation of the department.
Perform City Treasury functions; manage revenue collection programs including tax assessments, subventions, license and user fees, and other sources; manage investment portfolio for excess cash balances in association with plan administrators; oversee the review of daily cash reports, timing of investment withdrawals, and issuance of check obligations; coordinate issuance of debt and lease financing; prepare related financial reports.
Ensure compliance with purchasing policies and procedures, fixed asset accounting policies, and applicable Federal, State, and local laws, ordinances, regulations, and grant requirements.
Direct preparation of data for labor contract negotiations.
Participates in and makes presentations to the City Council and a variety of boards and commissions; attends and participates in professional group meetings.
Represent the Finance department to other City departments, outside groups, and organizations; participate in outside community and professional groups and committees; explain and interpret departmental programs, policies, and activities; negotiate and resolve significant and controversial issues; provide technical assistance as necessary.
Prepare, review, and present staff reports, various management and information updates, and reports on special projects assigned by the City Manager.
Provides oversight of the City’s information technology functions to ensure systems effectively support financial operations, service delivery, and cybersecurity. Coordinates with department leadership and vendors on technology planning and implementation, oversees IT-related budgeting and contracts, and promotes the strategic use of technology to improve efficiency and organizational performance.
Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
Foster an environment that embraces diversity, integrity, trust, and respect.
Be an integral team player, which involves flexibility, cooperation, and communication.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS
Knowledge of :
Administrative principles and practices, including goal setting, program development, implementation and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
Public agency budgetary, contract administration, citywide administrative practices, and general principles of risk management related to the functions of the assigned area.
General Accepted Accounting Principles (GAAP).
Municipal purchasing practices and procedures.
California Public Employees Retirement System (CalPERS).
Principles and practices of employee supervision, including work planning, assignment, review, and evaluation, and the training of staff in work procedures.
Principles and practices of leadership, motivation, team building, and conflict resolution.
Applicable Federal, State, and local laws and regulations.
Laws, regulations, and principles of bonds and other debt issuances.
Payroll processing practices and procedures, and applicable laws and regulations.
Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs, principles, and practices of municipal government administration.
Methods and techniques for writing and presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
Principles and practices of budget preparation and administration, cash management, and investment; revenue and expenditure projections; cost determination.
Record-keeping principles and procedures.
Finance-related computer applications and software.
Techniques for dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone.
Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone.
English usage, grammar, spelling, vocabulary, and punctuation.
Ability to :
Plan, direct, and control the administration and operations of the Finance department.
Provide administrative and professional leadership and direction for the Department and the City.
Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel, and delegate authority and responsibility.
Develop, revise, install, and maintain accounting systems, procedures, and controls.
Interpret financial transactions and their underlying documents and principles.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports and related documents; know and interpret laws, regulations, codes, and procedures; observe performance and evaluate staff; problem-solve department-related issues; and explain and interpret policy.
Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of City programs and administrative activities.
Prepare and administer departmental and City budgets; allocate limited resources cost-effectively
Prepare clear, concise, complex financial reports, correspondence, policies, procedures, and other written materials.
Develop and implement goals, objectives, department policies and procedures, work standards, and internal controls for the department and assigned program areas.
Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Interpret, apply, and ensure compliance with Federal, State, local, City, and department policies, procedures, rules, and regulations.
Effectively present and articulate the City budget to City officials, staff, and the public.
Select, supervise, train, motivate, and evaluate the work of assigned staff and train staff in work procedures.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Use sound judgment in recognizing the scope of authority.
Operate and use modern office equipment, including computers and applicable software.
Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
Exhibit discretion and integrity when handling sensitive situations.
Utilize appropriate safety procedures and practices for assigned duties.
Use English effectively to communicate in person, over the telephone, and in writing.
Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
Establish and maintain effective, cooperative, and collaborative working relationships with the public, City officials, and staff.
Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.
Experience and Education
Experience: Seven years of increasingly responsible experience in municipal accounting, financial reporting, and budgeting, including two years of administrative and management responsibility.
Education: Bachelor’s degree from an accredited college or university with major course work in Accounting, Finance, Business Administration, or a related field.
License and Certificate: Possession of, or ability to obtain, an appropriate, valid California driver’s license.
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