Fiscal Specialist 0097571
University of Hawaii System, Honolulu, Hawaii, United States, 96814
Overview
Title: Fiscal Specialist
Position Number: 0097571
Hiring Unit: OFC OF VP FOR STUDENT SUCCESS, STUDENT CO-CURRICULAR SUCCESS, STUDENT RESIDENTIAL LIFE
Location: UH at Manoa
Date Posted: January 21, 2026
Closing Date: February 4, 2026 11:59 PM HST
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
*Denotes essential functions
Duties and Responsibilities
Serves as a Fiscal Specialist for Student Housing Services. Work assignments may include nights, weekends, and/or holidays, and at program locations at different campuses.
Assists with the preparation of procurement documents for goods, services, and equipment $14,999.99 or lower, and ensures compliance with University, State and applicable Federal regulations for Student Housing Services departments.
Assists with statistical studies, financial analyses, fiscal planning, the preparation of special reports, and the preparation of preliminary budget calculations.
Collects statistical data from existing files and records necessary for budget preparation, variance reports, periodic operational status reports, and responses to inquiries from other units within the University.
Prepares and reviews data in the University\'s Financial Accounting System.
Monitors and verifies accounting system reports of finances, and reconciles as necessary.
Assists with adjusting entries and preparing journal vouchers.
Assists with ensuring the completeness and accuracy of journal entries, general and subsidiary ledgers, and monthly operating statements, including expense schedules and inventory reports.
Assists in year-end closing and preparation of operating statement, balance sheets, and analytic reports.
Participates in the year-end adjusting and closing entries and coordinates the deadlines with the property management firm and the University\'s Property Manager.
Assists in preparation for and execution of year-end physical inventory.
Assists with ensuring that all payments and deposits of collections are made on a timely basis.
Assists with resolving disputed supplier claims by investigating, correcting delays in processing, and preparing necessary correspondence. Acts as liaison with the Disbursing Office and follows-up with departments.
Assists with the processing of salary overpayment notices, forms, and payments.
Assists with the reconciliations of daily sales receipts and purchasing card transactions.
Trains and supervises employees and student assistants.
Other duties as assigned.
Minimum Qualifications
Possession of a baccalaureate degree in Business Administration, Accounting, Finance, Public Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for accounting and/or finance; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of accounting and/or finance demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting and/or finance.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of accounting and/or finance.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Ability to work after normal business hours, including nights, weekends and/or holidays.
Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Driver\'s license (class 3), comparable driver\'s license, or other means of transportation, which meets position needs.
To Apply Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
Note:
If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Eva Gloriani; (808) 956-4239; evadg21@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai\'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai\'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/
Accommodation Request: The University of Hawai\'i complies with the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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Position Number: 0097571
Hiring Unit: OFC OF VP FOR STUDENT SUCCESS, STUDENT CO-CURRICULAR SUCCESS, STUDENT RESIDENTIAL LIFE
Location: UH at Manoa
Date Posted: January 21, 2026
Closing Date: February 4, 2026 11:59 PM HST
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
*Denotes essential functions
Duties and Responsibilities
Serves as a Fiscal Specialist for Student Housing Services. Work assignments may include nights, weekends, and/or holidays, and at program locations at different campuses.
Assists with the preparation of procurement documents for goods, services, and equipment $14,999.99 or lower, and ensures compliance with University, State and applicable Federal regulations for Student Housing Services departments.
Assists with statistical studies, financial analyses, fiscal planning, the preparation of special reports, and the preparation of preliminary budget calculations.
Collects statistical data from existing files and records necessary for budget preparation, variance reports, periodic operational status reports, and responses to inquiries from other units within the University.
Prepares and reviews data in the University\'s Financial Accounting System.
Monitors and verifies accounting system reports of finances, and reconciles as necessary.
Assists with adjusting entries and preparing journal vouchers.
Assists with ensuring the completeness and accuracy of journal entries, general and subsidiary ledgers, and monthly operating statements, including expense schedules and inventory reports.
Assists in year-end closing and preparation of operating statement, balance sheets, and analytic reports.
Participates in the year-end adjusting and closing entries and coordinates the deadlines with the property management firm and the University\'s Property Manager.
Assists in preparation for and execution of year-end physical inventory.
Assists with ensuring that all payments and deposits of collections are made on a timely basis.
Assists with resolving disputed supplier claims by investigating, correcting delays in processing, and preparing necessary correspondence. Acts as liaison with the Disbursing Office and follows-up with departments.
Assists with the processing of salary overpayment notices, forms, and payments.
Assists with the reconciliations of daily sales receipts and purchasing card transactions.
Trains and supervises employees and student assistants.
Other duties as assigned.
Minimum Qualifications
Possession of a baccalaureate degree in Business Administration, Accounting, Finance, Public Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for accounting and/or finance; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of accounting and/or finance demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting and/or finance.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of accounting and/or finance.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Ability to work after normal business hours, including nights, weekends and/or holidays.
Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Driver\'s license (class 3), comparable driver\'s license, or other means of transportation, which meets position needs.
To Apply Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
Note:
If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Eva Gloriani; (808) 956-4239; evadg21@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai\'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai\'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/
Accommodation Request: The University of Hawai\'i complies with the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Note: This description preserves the content while reformating to comply with the specified markup constraints.
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