Junior Human Resources Specialist
Nakupuna Companies, Washington, District of Columbia, us, 20022
Overview
Na Ali'i is seeking an innovative, collaborative professional to join its Human Resources team as a Junior Human Resource Specialist. This entry-level role provides administrative support to the Human Resources team and assists with day-to-day HR operations. The Junior Human Resource Specialist supports new hire processing and onboarding, maintains accurate employee records, and helps ensure HR systems are current and compliant. Working closely with HR team members, Business Operations, and hiring managers, this role assists with processing new hires, responding to employee inquiries, and supporting employee lifecycle activities. The position also helps manage HR ticket requests, employment verifications, and other general administrative tasks, while escalating complex or sensitive matters to senior HR staff as appropriate. This position may be based in either our Arlington, Virginia or Honolulu, Hawaii office.
Responsibilities
Send out notification of new hire setup and offer letter to HR Team, Business Operation, and Hiring Manager to ensure new hires are processed on time
Create and setup new hire(s) checklist MS Outlook calendar
Manage file feeds and troubleshoot errors sent by iCIMS (ATS) and ADP (HRIS)
Serve as a backup to set up, coordinate, and conduct new hire onboarding
Organize, track, maintain, and improve HR records generation, administration, and retention
Accurately enter and maintain new hire and employee information in ADP, including personal details, job title, job function, compensation, home department, clearance, etc
Assist and manage in Shared Services Freshservice tickets
Manage FreshService verification of employment tickets and prepare employment verification letter as requested by employee or authorized parties
Provide general administrative support to the Human Resource Team as needed, including filing, responding to employee inquiries, and updating internal trackers
Prepare and draft termination/separation/change of status letters
Update and process employee termination within ADP
Responds to employment-related questions from new hires, employees, and supervisors, referring complex and/or sensitive matters to the appropriate conduct, and follow up as needed
All other duties as assigned by leadership
Qualifications Skills/Qualifications:
Proficiency in Microsoft Office applications with emphasis in Word, Excel, PowerPoint, Outlook, and online search engines. Familiarity with government contracting and related HR requirements. Previous experience with payroll systems is preferred, specifically ADP. Previous experience with applicant tracking systems is preferred, specifically iCIMS. Demonstrated knowledge and competence in HR statutory and regulatory requirements and best practices with PHR or SPHR desired.
Education and Experience Education and Experience
Requires a bachelor’s degree in Human Resource Management or a related field from an accredited institution. 1 to 3 years of human resources experience in the federal government contracting industry is preferred. Customer service experience is a plus.
Physical Requirements
Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.
Ability to sit for prolonged periods at a desk and work on a computer.
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Responsibilities
Send out notification of new hire setup and offer letter to HR Team, Business Operation, and Hiring Manager to ensure new hires are processed on time
Create and setup new hire(s) checklist MS Outlook calendar
Manage file feeds and troubleshoot errors sent by iCIMS (ATS) and ADP (HRIS)
Serve as a backup to set up, coordinate, and conduct new hire onboarding
Organize, track, maintain, and improve HR records generation, administration, and retention
Accurately enter and maintain new hire and employee information in ADP, including personal details, job title, job function, compensation, home department, clearance, etc
Assist and manage in Shared Services Freshservice tickets
Manage FreshService verification of employment tickets and prepare employment verification letter as requested by employee or authorized parties
Provide general administrative support to the Human Resource Team as needed, including filing, responding to employee inquiries, and updating internal trackers
Prepare and draft termination/separation/change of status letters
Update and process employee termination within ADP
Responds to employment-related questions from new hires, employees, and supervisors, referring complex and/or sensitive matters to the appropriate conduct, and follow up as needed
All other duties as assigned by leadership
Qualifications Skills/Qualifications:
Proficiency in Microsoft Office applications with emphasis in Word, Excel, PowerPoint, Outlook, and online search engines. Familiarity with government contracting and related HR requirements. Previous experience with payroll systems is preferred, specifically ADP. Previous experience with applicant tracking systems is preferred, specifically iCIMS. Demonstrated knowledge and competence in HR statutory and regulatory requirements and best practices with PHR or SPHR desired.
Education and Experience Education and Experience
Requires a bachelor’s degree in Human Resource Management or a related field from an accredited institution. 1 to 3 years of human resources experience in the federal government contracting industry is preferred. Customer service experience is a plus.
Physical Requirements
Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.
Ability to sit for prolonged periods at a desk and work on a computer.
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