University of Chicago
Overview
About The Department
PSD Chemistry: Staff Leadership The Department of Chemistry at the University of Chicago has a long history of excellence in research and teaching. The department hosts strong programs across inorganic, organic, and physical chemistry, with interdisciplinary work spanning biology, physics, and materials science. The department is a community of over 500 faculty, students, postdoctoral scholars, and staff. Our academic support group administers graduate and undergraduate programs, including 60 undergraduate Chemistry majors and nearly 300 graduate students. Close student–faculty interactions have characterized the department for over a century. Job Summary The Managing Director oversees all aspects of the administration of the Department of Chemistry, managing a team of professional staff responsible for the development and implementation of the department’s research and education mission. The role communicates and collaborates with internal and external partners and divisional/University leadership to achieve strategic priorities, identifies new external partners to advance those priorities, sets standards for staff/faculty interactions, and helps ensure the department meets financial targets. Responsibilities
Serves as the most senior staff leader within the Department of Chemistry, working closely with the Department Chair to set administrative and operational goals and implement strategic plans. Acts as primary department liaison with Division on matters of budget, space, facilities, human resources, and development. Manages the daily operations of the department. Oversees and manages the work of at least 5 administrative staff. Oversees departmental facilities, and the operations, allocation, and movement of research and office space. Direct management of the department operating account. Advises Chair and liaises with the Local Business Center on business and financial functions. Supervises departmental staff to meet HR needs, including oversight of training, reviews, performance management, and termination of staff. Directs the work of departmental staff to ensure the appointment of postdocs and visiting scholars operates smoothly. Allocates faculty and department support staff from the administrative pool. Works closely with faculty, staff, and other campus leaders to assure the department’s effective functioning. Oversees the Building Manager’s work to ensure proper functioning of classrooms, teaching labs, and the academic mission. Works with the Chair and Faculty Affairs Administrator on faculty recruitment and retention, such as laboratory and office set-ups. Works with the Chair and Department Instrumentation Committee to assure proper functioning of departmental core facilities (instrumentation, staff, and recharge rates). Oversees the department’s internal and external communications, department events, and alumni relations. Works with the Chair and EDI committee on department diversity initiatives and training. Coordinates with Environment Health & Safety, PSD Laboratory Safety Specialist, Safety Committee, and research group safety representatives to ensure safety compliance and safe operation of research and teaching labs. Troubleshoots a range of complex problems for the department in collaboration with central offices. Manages the daily operations of an organizational unit or assists with managing the daily operations of a larger unit, focusing on financial, purchasing, grant, facilities, HR, and support services management; ensures staff compliance with policies. Manages all financial activities, including financial analysis and reporting, budgeting, accounting, accounts receivable/payable, and procurement. Oversees facilities management, including renovations, moves, maintenance, and ongoing operations. Manages development of contracts with vendors and other institutions. Performs other related work as needed. Qualifications
Education
Minimum qualifications include a college or university degree in a related field. Work Experience
Minimum qualifications include knowledge and skills developed through 7+ years of work experience in a related job discipline. Preferred Qualifications
Education Advanced degree. Experience in an academic environment. Experience in a research laboratory environment. Advanced proficiency with Microsoft Office (Word, Excel, and PowerPoint). Professional demeanor, including tact, discretion, and a customer service‑oriented approach. Excellent strategic planning, critical thinking, analytical, and persuasion/negotiation skills. Management skills. Strong writing skills. Strong leadership skills. Strong problem-solving skills. Demonstrates initiative and the ability to anticipate organizational needs and meet deadlines. Event planning experience. Experience Experience in an academic environment; experience in a research laboratory environment. Experience with Microsoft Office Suite. Ability to handle confidential information with discretion. Excellent interpersonal, oral, and written communication skills. Ability to manage multiple tasks simultaneously and under tight deadlines. Analytical and organizational skills; thoughtful decision-making. Problem-solving skills. Strong attention to detail. Application Documents
Resume (required) Cover Letter (required) References (required) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Employment Details
Job Family: Administration & Management Role Impact: People Manager Scheduled Weekly Hours: 37.5 Drug Test Required: No Health Screen Required: No Motor Vehicle Record Inquiry Required: No Pay Rate Type: Salary FLSA Status: Exempt Pay Range: $120,000.00 - $140,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting. Benefits and Posting Information
Benefits Eligible: Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. Posting Statement: The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. The University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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About The Department
PSD Chemistry: Staff Leadership The Department of Chemistry at the University of Chicago has a long history of excellence in research and teaching. The department hosts strong programs across inorganic, organic, and physical chemistry, with interdisciplinary work spanning biology, physics, and materials science. The department is a community of over 500 faculty, students, postdoctoral scholars, and staff. Our academic support group administers graduate and undergraduate programs, including 60 undergraduate Chemistry majors and nearly 300 graduate students. Close student–faculty interactions have characterized the department for over a century. Job Summary The Managing Director oversees all aspects of the administration of the Department of Chemistry, managing a team of professional staff responsible for the development and implementation of the department’s research and education mission. The role communicates and collaborates with internal and external partners and divisional/University leadership to achieve strategic priorities, identifies new external partners to advance those priorities, sets standards for staff/faculty interactions, and helps ensure the department meets financial targets. Responsibilities
Serves as the most senior staff leader within the Department of Chemistry, working closely with the Department Chair to set administrative and operational goals and implement strategic plans. Acts as primary department liaison with Division on matters of budget, space, facilities, human resources, and development. Manages the daily operations of the department. Oversees and manages the work of at least 5 administrative staff. Oversees departmental facilities, and the operations, allocation, and movement of research and office space. Direct management of the department operating account. Advises Chair and liaises with the Local Business Center on business and financial functions. Supervises departmental staff to meet HR needs, including oversight of training, reviews, performance management, and termination of staff. Directs the work of departmental staff to ensure the appointment of postdocs and visiting scholars operates smoothly. Allocates faculty and department support staff from the administrative pool. Works closely with faculty, staff, and other campus leaders to assure the department’s effective functioning. Oversees the Building Manager’s work to ensure proper functioning of classrooms, teaching labs, and the academic mission. Works with the Chair and Faculty Affairs Administrator on faculty recruitment and retention, such as laboratory and office set-ups. Works with the Chair and Department Instrumentation Committee to assure proper functioning of departmental core facilities (instrumentation, staff, and recharge rates). Oversees the department’s internal and external communications, department events, and alumni relations. Works with the Chair and EDI committee on department diversity initiatives and training. Coordinates with Environment Health & Safety, PSD Laboratory Safety Specialist, Safety Committee, and research group safety representatives to ensure safety compliance and safe operation of research and teaching labs. Troubleshoots a range of complex problems for the department in collaboration with central offices. Manages the daily operations of an organizational unit or assists with managing the daily operations of a larger unit, focusing on financial, purchasing, grant, facilities, HR, and support services management; ensures staff compliance with policies. Manages all financial activities, including financial analysis and reporting, budgeting, accounting, accounts receivable/payable, and procurement. Oversees facilities management, including renovations, moves, maintenance, and ongoing operations. Manages development of contracts with vendors and other institutions. Performs other related work as needed. Qualifications
Education
Minimum qualifications include a college or university degree in a related field. Work Experience
Minimum qualifications include knowledge and skills developed through 7+ years of work experience in a related job discipline. Preferred Qualifications
Education Advanced degree. Experience in an academic environment. Experience in a research laboratory environment. Advanced proficiency with Microsoft Office (Word, Excel, and PowerPoint). Professional demeanor, including tact, discretion, and a customer service‑oriented approach. Excellent strategic planning, critical thinking, analytical, and persuasion/negotiation skills. Management skills. Strong writing skills. Strong leadership skills. Strong problem-solving skills. Demonstrates initiative and the ability to anticipate organizational needs and meet deadlines. Event planning experience. Experience Experience in an academic environment; experience in a research laboratory environment. Experience with Microsoft Office Suite. Ability to handle confidential information with discretion. Excellent interpersonal, oral, and written communication skills. Ability to manage multiple tasks simultaneously and under tight deadlines. Analytical and organizational skills; thoughtful decision-making. Problem-solving skills. Strong attention to detail. Application Documents
Resume (required) Cover Letter (required) References (required) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Employment Details
Job Family: Administration & Management Role Impact: People Manager Scheduled Weekly Hours: 37.5 Drug Test Required: No Health Screen Required: No Motor Vehicle Record Inquiry Required: No Pay Rate Type: Salary FLSA Status: Exempt Pay Range: $120,000.00 - $140,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting. Benefits and Posting Information
Benefits Eligible: Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. Posting Statement: The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. The University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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