Pennoni is seeking a talented Proposal Specialist to work on our Corporate Communications team from the Clearwater office to support the firm’s technical and business development teams on priority pursuits, including partnering in the preparation of formal and informal client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts.
The Proposal Specialist will:
Be responsible for the management and preparation of creative, strategic, quality submissions presentations and qualification submissions - from the "go” decision to delivery to client.
Attends site visits/pre-proposal conferences and kickoff meetings, as needed, as well as proposal debriefs.
Demonstrate management, writing and editing skills, creativity and the ability to work with technical professionals on all levels.
Be responsible for overall organization, management and preparation of complex submissions, including SF254/255/330s.
Build consensus for strategy process.
Develop proposal schedule and submits to team.
Contact subs and coordinate efforts.
Tailor essential non-technical elements of submission.
Direct and assist technical staff, as necessary, on the development of their respective sections.
Provide proofreading/editing all parts of submissions.
Create and incorporate illustrations, pictures, and designs to reflect the desired theme and tone of the proposal.
Ensure adherence to brand guidelines.
Work with presenters on development and edits on slides for presentations (as necessary).
Research and identify client websites for upcoming leads or clients Capital Program.
Qualifications:
The ideal candidate will be currently or previously involved in the A/E/C industry with 5 years of experience. This person should be experienced in preparing responses to RFPs, working with technical staff to assure deadlines are met, writing project summaries, customizing staff resumes, maintaining related databases, and coordinating information from subconsultants and clients. Additional skills and knowledge include: Highly proficient with Microsoft Office Suite (Word, Excel). Experience with Adobe Creative Suite, specifically InDesign. Experience using CRM software a plus, specifically Deltek Vantagepoint. Strong interpersonal skills. Ability to establish and meet deadlines. Ability to effectively manage time, multi-task, and pay close attention to details. Strong verbal and written communication skills and organizational skills. Strong writing, proofreading, and editing skills. A good sense of aesthetics and design for the use of graphics for A/E/C marketing documents. Requires a high level of creativity, attention to detail, and project management skills. Self-motivated with the ability to work independently and as part of a team.
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The ideal candidate will be currently or previously involved in the A/E/C industry with 5 years of experience. This person should be experienced in preparing responses to RFPs, working with technical staff to assure deadlines are met, writing project summaries, customizing staff resumes, maintaining related databases, and coordinating information from subconsultants and clients. Additional skills and knowledge include: Highly proficient with Microsoft Office Suite (Word, Excel). Experience with Adobe Creative Suite, specifically InDesign. Experience using CRM software a plus, specifically Deltek Vantagepoint. Strong interpersonal skills. Ability to establish and meet deadlines. Ability to effectively manage time, multi-task, and pay close attention to details. Strong verbal and written communication skills and organizational skills. Strong writing, proofreading, and editing skills. A good sense of aesthetics and design for the use of graphics for A/E/C marketing documents. Requires a high level of creativity, attention to detail, and project management skills. Self-motivated with the ability to work independently and as part of a team.
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