Director, Operations (Grants Admin)
Northwell Health, Manhasset, New York, United States, 11030
Base pay range
$98,300.00/yr - $170,100.00/yr Job Description
Directs, plans, and organizes the staff and operations related to the Grants Administration Department. A key leadership role responsible for optimizing the operational efficiency and strategic management of Northwell Health's diverse grant portfolio. This position provides critical day-to-day oversight, supports grant analysts, and ensures compliance and effective stewardship of all grant-funded programs. Job Responsibilities Provide essential operational leadership and support to the grant administration team, serving as a primary resource and mentor for grant analysts on daily workflows, compliance, and strategic submission guidance. Develop, implement, and maintain standard operating procedures (SOPs) and policies to enhance efficiency, consistency, and compliance with institutional and funder requirements for grant administration. Prepare and present comprehensive reports on grant activities, performance metrics, and strategic initiatives to the CFO and other senior leadership. Lead an Operations group by communicating with and developing staff members, and building consensus for programs and goals that support a business, function or geographic area. Develops and articulates a short-term strategic vision for areas of responsibility. Maintain comprehensive knowledge of service contracts to develop strategies of standardization and cost savings; analyze material costs and offer cost-saving solutions to Corporate Procurement. Identify appropriate equipment/supply inventory levels; establish par levels and oversee processes to ensure timely maintenance. Develop, implement and oversee warehousing and receiving logistics processes (i.e., loading dock, mailroom, and storage areas) and oversee parking and valet services for the Center. Function as end-user interface for physicians, administrative and support personnel to assure operational concerns with the Center are continuously identified and addressed. Develop and monitor strategic operating goals, objectives and budget; report operational performance, justification and/or corrective action. Participate in new construction projects at the Center related to operational issues; develop and implement operations-related programs to enhance patient and employee satisfaction. Develop and maintain productive inter/intra departmental clinical, administrative and vendor work relationships to optimize materials management operations. Select, develop, manage and evaluate direct reports; oversee the selection, development, management and evaluation of indirect reports. Oversee compliance with government and agency regulations. Perform related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act.
Job Qualifications
Bachelor's Degree required, or equivalent combination of education and related experience. 8-12 years of relevant experience and 7+ years of leadership / management experience, required. Extensive experience across the full grant lifecycle, including pre-award (proposal development, budget preparation, submission), award negotiation, and post-award management (financial reporting, compliance, close-out). Proven experience in developing, implementing, and enforcing grant-related policies, procedures, and Standard Operating Procedures (SOPs). Demonstrated experience managing grant-funded subcontracts and subawards, ensuring compliance and effective oversight. Strong background in financial management specific to grants, including budgeting, forecasting, expenditure tracking, and audit preparation. Experience working in a large, complex organization, preferably within an academic medical center, healthcare system, or research institution. Additional Salary Detail The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
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$98,300.00/yr - $170,100.00/yr Job Description
Directs, plans, and organizes the staff and operations related to the Grants Administration Department. A key leadership role responsible for optimizing the operational efficiency and strategic management of Northwell Health's diverse grant portfolio. This position provides critical day-to-day oversight, supports grant analysts, and ensures compliance and effective stewardship of all grant-funded programs. Job Responsibilities Provide essential operational leadership and support to the grant administration team, serving as a primary resource and mentor for grant analysts on daily workflows, compliance, and strategic submission guidance. Develop, implement, and maintain standard operating procedures (SOPs) and policies to enhance efficiency, consistency, and compliance with institutional and funder requirements for grant administration. Prepare and present comprehensive reports on grant activities, performance metrics, and strategic initiatives to the CFO and other senior leadership. Lead an Operations group by communicating with and developing staff members, and building consensus for programs and goals that support a business, function or geographic area. Develops and articulates a short-term strategic vision for areas of responsibility. Maintain comprehensive knowledge of service contracts to develop strategies of standardization and cost savings; analyze material costs and offer cost-saving solutions to Corporate Procurement. Identify appropriate equipment/supply inventory levels; establish par levels and oversee processes to ensure timely maintenance. Develop, implement and oversee warehousing and receiving logistics processes (i.e., loading dock, mailroom, and storage areas) and oversee parking and valet services for the Center. Function as end-user interface for physicians, administrative and support personnel to assure operational concerns with the Center are continuously identified and addressed. Develop and monitor strategic operating goals, objectives and budget; report operational performance, justification and/or corrective action. Participate in new construction projects at the Center related to operational issues; develop and implement operations-related programs to enhance patient and employee satisfaction. Develop and maintain productive inter/intra departmental clinical, administrative and vendor work relationships to optimize materials management operations. Select, develop, manage and evaluate direct reports; oversee the selection, development, management and evaluation of indirect reports. Oversee compliance with government and agency regulations. Perform related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act.
Job Qualifications
Bachelor's Degree required, or equivalent combination of education and related experience. 8-12 years of relevant experience and 7+ years of leadership / management experience, required. Extensive experience across the full grant lifecycle, including pre-award (proposal development, budget preparation, submission), award negotiation, and post-award management (financial reporting, compliance, close-out). Proven experience in developing, implementing, and enforcing grant-related policies, procedures, and Standard Operating Procedures (SOPs). Demonstrated experience managing grant-funded subcontracts and subawards, ensuring compliance and effective oversight. Strong background in financial management specific to grants, including budgeting, forecasting, expenditure tracking, and audit preparation. Experience working in a large, complex organization, preferably within an academic medical center, healthcare system, or research institution. Additional Salary Detail The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
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