Facilities Management Director - Application Deadline 2/2/2026 at 5pm
CALCASIEU PARISH PUBLIC LIBRARY, Lake Charles, Louisiana, us, 70612
POSITION DESCRIPTION
POSITION TITLE:
FACILITIES MANAGEMENT DIRECTOR DIVISION : FACILITIES MANAGEMENT CLASSIFICATION:
EXEMPT APPROVED BY:
HUMAN RESOURCES REPORTING RELATIONSHIPS POSITION REPORTS TO:
EXECUTIVE DIRECTOR POSITIONS SUPERVISED:
WAREHOUSE MANAGER, LEAD MAINTENANCE TECHNICIAN POSITION PURPOSE
Responsible for planning, organizing, and directing Facilities Management Division activities. Develops related budgets, oversees facility-related contracts, procures furniture and equipment, handles third party service contracts and directs maintenance procedures. Ensures all buildings, grounds and equipment are well maintained and in optimal working condition. Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations. Ensures furniture, equipment and services purchased are of acceptable quality at the least possible cost. Is a member of the Senior Management Team and keeps Senior Staff well-informed of area activities and significant problems. Trains, directs and appraises assigned personnel.
ESSENTIAL FUNCTIONS AND BASIC DUTIES Assumes responsibility for the planning, development, and implementation of effective facilities policies, procedures, and planning.
Assists Senior Management Team in developing short and long term goals and plans. Assists with long term budget projections.
Executes established operational goals and ensures system-wide plans are supported.
Assists in developing policies and procedures for facilities operations. Conducts periodic reviews of existing policies and procedures to ensure maximum efficiency.
Serves on advisory boards and committees as requested.
Assumes responsibility for the effective operation of Library facilities.
Works with Calcasieu Parish Police Jury Facilities Management Department on capital projects and improvements.
Coordinates and arranges third party services of maintenance contractors, suppliers, vendors, etc.
Ensures the security of all Library facilities. Conducts scheduled inspections of security systems and implements improvements as necessary.
Liaison to Calcasieu Parish Sheriff’s Office for scheduling deputies, relaying Library policies and procedures, and ensuring work is completed in accordance with established policies and procedures.
Manages space planning. Ensures the facility layout will accommodate present and future operational and space requirements.
Conducts periodic inspections of facilities, assesses problems and needs, and implements improvements in operations as appropriate.
Coordinates maintenance activities. Ensures facilities are clean and well-maintained. Directs preventive maintenance procedures as appropriate.
Liaison to janitorial services contractor for scheduling staff and ensuring work is completed efficiently and in accordance with established specifications.
Ensures facility operations are in compliance with established procedures, policies, regulations and codes.
Assumes responsibility for ensuring the efficient and cost effective administration of facility operations.
Completes financial forecasting duties, and generates and updates schedules for building expenditures.
Maintains archival records of existing facilities, emergency manuals and system-wide management maintenance program.
Ensures compliance with legal regulations. Completes semi-annual ADA inspections and updates monthly reports as appropriate.
Ensures facilities operations are cost-effective, efficient, and within established budget constraints.
Oversees the procurement of furnishings and equipment in accordance with budget planning.
Selects and secures Library vehicles.
Researches vendors, contractors, and suppliers to ensure that equipment and services are of acceptable quality, competitively priced, and delivered on time.
Ensures all maintenance agreements and leases are current.
Ensures billing discrepancies are promptly tracked and resolved.
Effectively supervises Facilities Management Division personnel, ensuring optimal performance, and maintains effective communication with Library personnel and management.
Promotes Library’s Core Values (Service, Community, Respect, Adaptability, Ethics & Integrity, and Teamwork) by modeling these values in daily activities.
Works efficiently both individually and with a team to support the library’s mission and core values.
Provides leadership to Warehouse Manager and Lead Maintenance Technician through objective setting, delegation, and communication. Conducts regular meetings to ensure staff are well informed of policy changes and procedures.
Conducts performance appraisals and provides feedback and corrective actions as needed. Ensures staffing levels are appropriate; interviews, hires and assigns personnel when necessary.
Establishes effective reporting and communication mechanisms with personnel to ensure information flow throughout.
Assists and supports personnel as needed and keeps Executive Director informed of division activities and significant problems.
Completes related reports accurately and timely and attends meetings as required.
Assumes responsibility for maintaining professional working relations with vendors, suppliers, contractors, local businesses, and community partners.
Develops and maintains productive business relations with vendors, suppliers, contractors, etc.
Acts as liaison between the Library and external contacts.
Ensures effective coordination of external services with Library operations.
Obtains and conveys information as appropriate.
Promotes goodwill and a positive image of the Library.
QUALIFICATIONS Education/Certification:
Bachelor’s degree or an equivalent combination of experience and training. Additional related maintenance and facility management training preferred.
Required Knowledge:
Knowledge of the inter-workings of building specifications, building codes and regulations on local, state, and federal levels; budgeting, service contracts, and agreements. Excellent understanding of facility management procedures.
Experience Required:
Five or more years of related experience, with at least two or more years of supervisory experience.
Skills/Abilities:
Ability to plan, direct, supervise, and motivate personnel; ability to analyze, interpret, and make decisions in accordance with established policy; ability to relate and communicate effectively with employees and the public; strong problem-solving skills; ability to use maintenance equipment and computer applications.
PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION
Positions typically require walking, standing, sitting, bending, stretching, reaching, stooping, twisting, climbing, kneeling, lifting, talking, hearing, seeing and repetitive motions. Medium Work: exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or negligible amount of force constantly to move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING ENVIRONMENT
Regular exposure to moving mechanical parts, outside weather conditions, risk of electrical shock and vibration. Frequent exposure to wet and/or humid conditions, fumes or airborne particles, extreme cold and extreme heat. The noise level is usually moderate. Frequent local travel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
INTENT AND FUNCTION OF JOB DESCRIPTIONS
Job descriptions assist organizations in ensuring fair hiring, appraisal, promotion, transfer, layoff and termination decisions. Well-constructed descriptions are integral to compensation systems. All descriptions include essential functions and basic duties; peripheral tasks are excluded unless necessary. Details may be updated by supervisors as appropriate. In accordance with the Americans with Disabilities Act, accommodations may be made to reasonably accommodate disabled individuals, provided no health or safety risks or undue hardships occur. Job descriptions are not intended as employment contracts; the organization remains an at-will employer.
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POSITION TITLE:
FACILITIES MANAGEMENT DIRECTOR DIVISION : FACILITIES MANAGEMENT CLASSIFICATION:
EXEMPT APPROVED BY:
HUMAN RESOURCES REPORTING RELATIONSHIPS POSITION REPORTS TO:
EXECUTIVE DIRECTOR POSITIONS SUPERVISED:
WAREHOUSE MANAGER, LEAD MAINTENANCE TECHNICIAN POSITION PURPOSE
Responsible for planning, organizing, and directing Facilities Management Division activities. Develops related budgets, oversees facility-related contracts, procures furniture and equipment, handles third party service contracts and directs maintenance procedures. Ensures all buildings, grounds and equipment are well maintained and in optimal working condition. Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations. Ensures furniture, equipment and services purchased are of acceptable quality at the least possible cost. Is a member of the Senior Management Team and keeps Senior Staff well-informed of area activities and significant problems. Trains, directs and appraises assigned personnel.
ESSENTIAL FUNCTIONS AND BASIC DUTIES Assumes responsibility for the planning, development, and implementation of effective facilities policies, procedures, and planning.
Assists Senior Management Team in developing short and long term goals and plans. Assists with long term budget projections.
Executes established operational goals and ensures system-wide plans are supported.
Assists in developing policies and procedures for facilities operations. Conducts periodic reviews of existing policies and procedures to ensure maximum efficiency.
Serves on advisory boards and committees as requested.
Assumes responsibility for the effective operation of Library facilities.
Works with Calcasieu Parish Police Jury Facilities Management Department on capital projects and improvements.
Coordinates and arranges third party services of maintenance contractors, suppliers, vendors, etc.
Ensures the security of all Library facilities. Conducts scheduled inspections of security systems and implements improvements as necessary.
Liaison to Calcasieu Parish Sheriff’s Office for scheduling deputies, relaying Library policies and procedures, and ensuring work is completed in accordance with established policies and procedures.
Manages space planning. Ensures the facility layout will accommodate present and future operational and space requirements.
Conducts periodic inspections of facilities, assesses problems and needs, and implements improvements in operations as appropriate.
Coordinates maintenance activities. Ensures facilities are clean and well-maintained. Directs preventive maintenance procedures as appropriate.
Liaison to janitorial services contractor for scheduling staff and ensuring work is completed efficiently and in accordance with established specifications.
Ensures facility operations are in compliance with established procedures, policies, regulations and codes.
Assumes responsibility for ensuring the efficient and cost effective administration of facility operations.
Completes financial forecasting duties, and generates and updates schedules for building expenditures.
Maintains archival records of existing facilities, emergency manuals and system-wide management maintenance program.
Ensures compliance with legal regulations. Completes semi-annual ADA inspections and updates monthly reports as appropriate.
Ensures facilities operations are cost-effective, efficient, and within established budget constraints.
Oversees the procurement of furnishings and equipment in accordance with budget planning.
Selects and secures Library vehicles.
Researches vendors, contractors, and suppliers to ensure that equipment and services are of acceptable quality, competitively priced, and delivered on time.
Ensures all maintenance agreements and leases are current.
Ensures billing discrepancies are promptly tracked and resolved.
Effectively supervises Facilities Management Division personnel, ensuring optimal performance, and maintains effective communication with Library personnel and management.
Promotes Library’s Core Values (Service, Community, Respect, Adaptability, Ethics & Integrity, and Teamwork) by modeling these values in daily activities.
Works efficiently both individually and with a team to support the library’s mission and core values.
Provides leadership to Warehouse Manager and Lead Maintenance Technician through objective setting, delegation, and communication. Conducts regular meetings to ensure staff are well informed of policy changes and procedures.
Conducts performance appraisals and provides feedback and corrective actions as needed. Ensures staffing levels are appropriate; interviews, hires and assigns personnel when necessary.
Establishes effective reporting and communication mechanisms with personnel to ensure information flow throughout.
Assists and supports personnel as needed and keeps Executive Director informed of division activities and significant problems.
Completes related reports accurately and timely and attends meetings as required.
Assumes responsibility for maintaining professional working relations with vendors, suppliers, contractors, local businesses, and community partners.
Develops and maintains productive business relations with vendors, suppliers, contractors, etc.
Acts as liaison between the Library and external contacts.
Ensures effective coordination of external services with Library operations.
Obtains and conveys information as appropriate.
Promotes goodwill and a positive image of the Library.
QUALIFICATIONS Education/Certification:
Bachelor’s degree or an equivalent combination of experience and training. Additional related maintenance and facility management training preferred.
Required Knowledge:
Knowledge of the inter-workings of building specifications, building codes and regulations on local, state, and federal levels; budgeting, service contracts, and agreements. Excellent understanding of facility management procedures.
Experience Required:
Five or more years of related experience, with at least two or more years of supervisory experience.
Skills/Abilities:
Ability to plan, direct, supervise, and motivate personnel; ability to analyze, interpret, and make decisions in accordance with established policy; ability to relate and communicate effectively with employees and the public; strong problem-solving skills; ability to use maintenance equipment and computer applications.
PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION
Positions typically require walking, standing, sitting, bending, stretching, reaching, stooping, twisting, climbing, kneeling, lifting, talking, hearing, seeing and repetitive motions. Medium Work: exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or negligible amount of force constantly to move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING ENVIRONMENT
Regular exposure to moving mechanical parts, outside weather conditions, risk of electrical shock and vibration. Frequent exposure to wet and/or humid conditions, fumes or airborne particles, extreme cold and extreme heat. The noise level is usually moderate. Frequent local travel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
INTENT AND FUNCTION OF JOB DESCRIPTIONS
Job descriptions assist organizations in ensuring fair hiring, appraisal, promotion, transfer, layoff and termination decisions. Well-constructed descriptions are integral to compensation systems. All descriptions include essential functions and basic duties; peripheral tasks are excluded unless necessary. Details may be updated by supervisors as appropriate. In accordance with the Americans with Disabilities Act, accommodations may be made to reasonably accommodate disabled individuals, provided no health or safety risks or undue hardships occur. Job descriptions are not intended as employment contracts; the organization remains an at-will employer.
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