Executive Assistant I - Correctional Institutions Division Director - Correction
CORR INSTITUTIONS DIV - ADMINISTRATION, Huntsville, Texas, us, 77344
Overview
Job Description - Executive Assistant I - Correctional Institutions Division Director - Correctional Institutions Division (023600) (26000317) Executive Assistant I - Correctional Institutions Division Director - Correctional Institutions Division (023600) Organization
CORR INSTITUTIONS DIV - ADMINISTRATION Primary Location
United States-Texas-HUNTSVILLE Job
Office and Administrative Support Employee Status
Regular Schedule
Full-time Travel No Salary/Salary Range: $3,886.76 (RET 2.5% Less) Pay Basis: Monthly Hazardous duty/Longevity Pay: Longevity Pay Work Site Visits: Yes Study Material: No Overtime Status
Non-exempt Job Posting
Jan 29, 2026, 6:00:00 AM Closing Date
Feb 10, 2026, 5:59:00 AM I. JOB SUMMARY
Performs complex professional assistance work for an agency executive. Work involves coordinating high-level administrative operations of the division; and providing guidance to others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS
A. Provides administrative and technical assistance to an agency executive; reviews administrative practices and programs and assists in formulating policies; communicates administrative policies, procedures, standards, and methods; reviews reports, analyses, grievances, and other documents; and advises the agency executive on administrative matters. B. Assists in planning and preparing complex reports, correspondence, forms, and other documents; investigates and conducts research; prepares recommendations and proposed responses; assists in preparing and maintaining manuals and publications; and assists in budget preparation. C. Coordinates work with agency departments and other agencies and organizations; establishes and maintains liaison with other divisions, correctional units, other agencies and organizations, legislators and the public; and interprets and responds to requests for information. D. Plans and schedules meetings and conferences; prepares agendas and related documents; makes travel arrangements and prepares related documentation; and establishes and coordinates filing, record keeping, and records management systems. E. Provides technical guidance to support staff. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS
A. Education, Experience, and Training 1. Bachelor’s degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each year of experience as described below in excess of the required one year may be substituted for fifteen semester hours from an accredited college or university for each six-month increment of experience. 2. One year full-time, wage-earning secretarial, administrative support, or technical program support experience. 4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. 5. Criminal justice experience preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of applicable state and federal laws, rules, regulations, and statutes. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in administrative problem-solving techniques. 8. Skill to prepare and maintain accurate records, files, and reports. 9. Skill to review technical data and prepare technical reports. 10. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 11. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 12. Skill to formulate administrative policies and procedures. 13. Skill to plan and coordinate meetings. 14. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile. Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.* Questions regarding this posting may be directed to: Amy Bullard Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-3060 EMAIL amy.bullard@tdcj.texas.gov Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
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Job Description - Executive Assistant I - Correctional Institutions Division Director - Correctional Institutions Division (023600) (26000317) Executive Assistant I - Correctional Institutions Division Director - Correctional Institutions Division (023600) Organization
CORR INSTITUTIONS DIV - ADMINISTRATION Primary Location
United States-Texas-HUNTSVILLE Job
Office and Administrative Support Employee Status
Regular Schedule
Full-time Travel No Salary/Salary Range: $3,886.76 (RET 2.5% Less) Pay Basis: Monthly Hazardous duty/Longevity Pay: Longevity Pay Work Site Visits: Yes Study Material: No Overtime Status
Non-exempt Job Posting
Jan 29, 2026, 6:00:00 AM Closing Date
Feb 10, 2026, 5:59:00 AM I. JOB SUMMARY
Performs complex professional assistance work for an agency executive. Work involves coordinating high-level administrative operations of the division; and providing guidance to others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS
A. Provides administrative and technical assistance to an agency executive; reviews administrative practices and programs and assists in formulating policies; communicates administrative policies, procedures, standards, and methods; reviews reports, analyses, grievances, and other documents; and advises the agency executive on administrative matters. B. Assists in planning and preparing complex reports, correspondence, forms, and other documents; investigates and conducts research; prepares recommendations and proposed responses; assists in preparing and maintaining manuals and publications; and assists in budget preparation. C. Coordinates work with agency departments and other agencies and organizations; establishes and maintains liaison with other divisions, correctional units, other agencies and organizations, legislators and the public; and interprets and responds to requests for information. D. Plans and schedules meetings and conferences; prepares agendas and related documents; makes travel arrangements and prepares related documentation; and establishes and coordinates filing, record keeping, and records management systems. E. Provides technical guidance to support staff. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS
A. Education, Experience, and Training 1. Bachelor’s degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each year of experience as described below in excess of the required one year may be substituted for fifteen semester hours from an accredited college or university for each six-month increment of experience. 2. One year full-time, wage-earning secretarial, administrative support, or technical program support experience. 4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. 5. Criminal justice experience preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of applicable state and federal laws, rules, regulations, and statutes. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in administrative problem-solving techniques. 8. Skill to prepare and maintain accurate records, files, and reports. 9. Skill to review technical data and prepare technical reports. 10. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 11. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 12. Skill to formulate administrative policies and procedures. 13. Skill to plan and coordinate meetings. 14. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile. Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.* Questions regarding this posting may be directed to: Amy Bullard Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-3060 EMAIL amy.bullard@tdcj.texas.gov Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
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