Superior Court: Court Administrator/Probate Registrar
Vigo County, Indiana, Indiana, Pennsylvania, us, 15705
Overview
Job Type:
Full-time
BENEFITS
Vigo County offers to full-time employees competitive benefit plans. These include Medical, Dental, Vision, Retirement, paid holidays, Flexible Spending Account Plans, 457 Plans, Life Insurance, and others.
Description Under the supervision of the Vigo County Judges, the Court Administrator/Probate Registrar is responsible for performing the duties and responsibilities as required by the Vigo County Superior Court Judges, for both Court Administration and Probate Registrar. Incumbent reports to Vigo Superior Court Chief Judge and All Judges.
Responsibilities COURT ADMINISTRATOR DUTIES
Claims/Ledger/Budget/Transfers/Council Request
Process Claims
Prepare and Deliver claims to annex
Post claims to ledger
Balance ledger with auditor report
Prepare transfers of funds within budget
Prepare end of year Encumbrances
Prepare budget transfers
Check payroll, add transcripts, have Chief Judge authorize
Prepare salary letters for employees annually
Prepare annual Grant request
Pay claims for interpreters/deliver to annex
Prepare quarterly interpreter report
Prepare and process reimbursement from Interpreter Grant
Post and verify ledger
Supplies
Order Supplies
Occasional trip to Sam’s
Order printing
Back up Jury Administrator
As needed – assistant backup for vacations, sick leave, personal days etc.
New Employee Orientation
Create New Employee Folder
Provide new employee with appropriate forms for Incite, Odyssey, Service Records, Ethics, etc.
Employee Service Records
Collect Quarterly Employee Service Records
Prepare spreadsheet and give to Chief Judge Quarterly
Report on Budget and Expenditures
Prepare annual Report on Budget and Expenditures
Prepare Council Requests and Miscellaneous Correspondence
Other Duties as assigned
Probate Registrar Duties
Make daily Probate entries
Track all Probate cases by doing follow up events, sending notices, typing orders, setting hearings
Answer general public and attorney questions
Clean up and Resolve old Probate cases
Preview pleadings, Audit accountings
Contact attorneys if filings are missing or more information is needed
Notarize Oaths
Assist Clerk with phone
Minimum Training and Experience High School diploma or GED; supplemented by five to seven years prior experience in a legal or courtroom setting, with experience in bookkeeping and administration preferred; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job.
Minimum Physical and Mental Abilities Physical Requirements
Ability to operate operate a variety of automated office machines including computer, calculator, copier, telephone systems, etc.
Ability to exert physical effort in sedentary to light work involving routine carrying of office supplies, stooping, kneeling, crouching and reaching; lifting
Tasks require visual perception and discrimination.
Ability to lift/carry up to 25 pounds.
Mental Ability
Ability to add, subtract, multiply, divide, calculate decimals and percentages and measure data.
Ability to comprehend and correctly use a variety of informational documents including court orders, motions, and other reports and records.
Ability to comprehend a variety of reference books and manuals including, policies and procedures, computer manuals/handbooks, etc.
Ability to prepare orders, forms, reports, and other court documents, memorandum, correspondence, and other job related documents using prescribed formats and conforming to all rules of punctuation, grammar, dictation and style.
Ability to make independent judgments in absence of management, use common sense and utilize the principles of rational systems in the performance of tasks.
Ability to learn and understand legal terminology, language, principles and techniques; ability to expound on knowledge of topics related to primary occupation.
Language Ability and Interpersonal Communication
Ability to maintain confidentiality of restricted information with a proven history of integrity
Ability to utilize departmental software including Odyssey, WordPerfect or Word and Excel.
Ability to accurately record and deliver information and meet deadlines.
Ability to perceive and discriminate sounds.
Ability to work under moderately stressful conditions, to respond immediately to crisis situations, and to balance priorities within and between offices.
Ability to maintain personal composure and tactfully handle difficult situations and interpret questions correctly; ability to behave in a friendly, understanding, helpful and professional manner with coworkers, supervisors and the general public.
Ability to advise and interpret the application of policies, procedures and standards to specific situations; ability to explain, demonstrate and clarify to others within well established policies, procedures and standards.
Ability to communicate effectively, verbally and in writing, with attorneys, Judges, court personnel, clerks, other county personnel, and the general public; ability to speak with and before others with poise, voice control and confidence using correct English.
Ability to work effectively in an office and courtroom environment.
Essential functions are regularly performed without exposure to adverse environmental conditions.
Notary Certification helpful.
Vigo County is an Equal Opportunity Employer.
The Vigo County Government website has been designed to provide citizens easy access to government information and online services.
#J-18808-Ljbffr
Full-time
BENEFITS
Vigo County offers to full-time employees competitive benefit plans. These include Medical, Dental, Vision, Retirement, paid holidays, Flexible Spending Account Plans, 457 Plans, Life Insurance, and others.
Description Under the supervision of the Vigo County Judges, the Court Administrator/Probate Registrar is responsible for performing the duties and responsibilities as required by the Vigo County Superior Court Judges, for both Court Administration and Probate Registrar. Incumbent reports to Vigo Superior Court Chief Judge and All Judges.
Responsibilities COURT ADMINISTRATOR DUTIES
Claims/Ledger/Budget/Transfers/Council Request
Process Claims
Prepare and Deliver claims to annex
Post claims to ledger
Balance ledger with auditor report
Prepare transfers of funds within budget
Prepare end of year Encumbrances
Prepare budget transfers
Check payroll, add transcripts, have Chief Judge authorize
Prepare salary letters for employees annually
Prepare annual Grant request
Pay claims for interpreters/deliver to annex
Prepare quarterly interpreter report
Prepare and process reimbursement from Interpreter Grant
Post and verify ledger
Supplies
Order Supplies
Occasional trip to Sam’s
Order printing
Back up Jury Administrator
As needed – assistant backup for vacations, sick leave, personal days etc.
New Employee Orientation
Create New Employee Folder
Provide new employee with appropriate forms for Incite, Odyssey, Service Records, Ethics, etc.
Employee Service Records
Collect Quarterly Employee Service Records
Prepare spreadsheet and give to Chief Judge Quarterly
Report on Budget and Expenditures
Prepare annual Report on Budget and Expenditures
Prepare Council Requests and Miscellaneous Correspondence
Other Duties as assigned
Probate Registrar Duties
Make daily Probate entries
Track all Probate cases by doing follow up events, sending notices, typing orders, setting hearings
Answer general public and attorney questions
Clean up and Resolve old Probate cases
Preview pleadings, Audit accountings
Contact attorneys if filings are missing or more information is needed
Notarize Oaths
Assist Clerk with phone
Minimum Training and Experience High School diploma or GED; supplemented by five to seven years prior experience in a legal or courtroom setting, with experience in bookkeeping and administration preferred; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job.
Minimum Physical and Mental Abilities Physical Requirements
Ability to operate operate a variety of automated office machines including computer, calculator, copier, telephone systems, etc.
Ability to exert physical effort in sedentary to light work involving routine carrying of office supplies, stooping, kneeling, crouching and reaching; lifting
Tasks require visual perception and discrimination.
Ability to lift/carry up to 25 pounds.
Mental Ability
Ability to add, subtract, multiply, divide, calculate decimals and percentages and measure data.
Ability to comprehend and correctly use a variety of informational documents including court orders, motions, and other reports and records.
Ability to comprehend a variety of reference books and manuals including, policies and procedures, computer manuals/handbooks, etc.
Ability to prepare orders, forms, reports, and other court documents, memorandum, correspondence, and other job related documents using prescribed formats and conforming to all rules of punctuation, grammar, dictation and style.
Ability to make independent judgments in absence of management, use common sense and utilize the principles of rational systems in the performance of tasks.
Ability to learn and understand legal terminology, language, principles and techniques; ability to expound on knowledge of topics related to primary occupation.
Language Ability and Interpersonal Communication
Ability to maintain confidentiality of restricted information with a proven history of integrity
Ability to utilize departmental software including Odyssey, WordPerfect or Word and Excel.
Ability to accurately record and deliver information and meet deadlines.
Ability to perceive and discriminate sounds.
Ability to work under moderately stressful conditions, to respond immediately to crisis situations, and to balance priorities within and between offices.
Ability to maintain personal composure and tactfully handle difficult situations and interpret questions correctly; ability to behave in a friendly, understanding, helpful and professional manner with coworkers, supervisors and the general public.
Ability to advise and interpret the application of policies, procedures and standards to specific situations; ability to explain, demonstrate and clarify to others within well established policies, procedures and standards.
Ability to communicate effectively, verbally and in writing, with attorneys, Judges, court personnel, clerks, other county personnel, and the general public; ability to speak with and before others with poise, voice control and confidence using correct English.
Ability to work effectively in an office and courtroom environment.
Essential functions are regularly performed without exposure to adverse environmental conditions.
Notary Certification helpful.
Vigo County is an Equal Opportunity Employer.
The Vigo County Government website has been designed to provide citizens easy access to government information and online services.
#J-18808-Ljbffr