Graphic Services Assistant
Paul, Weiss, Rifkind, Wharton & Garrison LLP, New York, New York, us, 10261
The Graphic Services Assistant (GSA) role at Paul, Weiss presents an exciting entry-level opportunity for individuals eager to launch their careers in a high energy graphics department at a prestigious and dynamic law firm. This position offers a unique chance to gain hands-on experience in a fast-paced environment, supporting various, administrative, operational and graphic production functions critical to the firm's graphic needs. Through varied assignments spanning across several project types, and a comprehensive training and onboarding program, this experience will equip the GSA with a wide range of skills.
The Graphic Services Assistant will work alongside experienced professionals and will gain invaluable insights into the graphics needs of a corporate environment. This role not only promises professional growth and development but also the opportunity to be part of a collaborative team dedicated to excellence and innovation.
Ideal candidates will demonstrate exceptional organizational skills, a proactive mindset, and sound judgment in handling diverse matters. The role demands superior verbal and written communication abilities, meticulous attention to detail, a professional and collaborative work ethic, the ability to handle multiple, simultaneous tasks and flexibility in availability, including potential overtime.
Principal Duties and Responsibilities:
• Client Service : Deliver outstanding client service to both internal and external clients.
• Client Interaction : Assist in managing client emails and phone calls, as appropriate.
• Administrative Support : Assist with email management via MS Outlook. Assist with arranging appointments and meetings (including virtual platforms such as Zoom and MS Teams).
• Database Management : Assist with updating relevant information in project tracking database.
• Digital Asset Production : Assist with building and optimizing logos for client logo database and tracking completion of logos. Assist with retouching and optimizing headshots for headshot database.
•
Production Design
: Create and revise documents using Adobe Creative Suite (InDesign, Illustrator, Photoshop, Dreamweaver, After Effects) PowerPoint, MS Word and Visio.
Qualifications:
• Educational Background : A Bachelor’s Degree is required.
• Technical Proficiency : Familiarity with Adobe Creative Suite applications (InDesign, Photoshop, Illustrator); Proficiency/familiarity with Microsoft Office Suite (PPT, Word, Visio, Excel). Understanding of/familiarity with branding systems and grid-and-axis systems is a plus. HTML coding is a plus.
• Communication Skills : Strong verbal and written communication capabilities, with a keen focus on detail and customer service.
• Professional Attributes : Must be a professional, proactive, and energetic team player.
• Organizational Skills : Exceptionally well-organized and detail oriented.
• Project Management
:
Ability to manage multiple projects within a deadline-driven environment.
• Urgency and Flexibility
:
Capable of acting with a sense of urgency when necessary and willing to work overtime, including weekends and holidays, potentially on short notice.
• Interpersonal Skills : Ability to cultivate and maintain professional working relationships with attorneys and business professionals.
Work Schedule and Onboarding Details.
Standard working hours for this non-exempt role are from 9:30 AM to 5:30 PM, Monday through Friday. During the initial training and onboarding phase, GSAs will be required to be onsite five days a week. Following the successful completion of the onboarding phase, GSAs will transition to a hybrid schedule, consisting of three to four days onsite with the remaining days remote, subject to operational workflow needs.
Salary:
$55,000. Paul, Weiss offers competitive compensation and benefits packages. The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications.
The Graphic Services Assistant will work alongside experienced professionals and will gain invaluable insights into the graphics needs of a corporate environment. This role not only promises professional growth and development but also the opportunity to be part of a collaborative team dedicated to excellence and innovation.
Ideal candidates will demonstrate exceptional organizational skills, a proactive mindset, and sound judgment in handling diverse matters. The role demands superior verbal and written communication abilities, meticulous attention to detail, a professional and collaborative work ethic, the ability to handle multiple, simultaneous tasks and flexibility in availability, including potential overtime.
Principal Duties and Responsibilities:
• Client Service : Deliver outstanding client service to both internal and external clients.
• Client Interaction : Assist in managing client emails and phone calls, as appropriate.
• Administrative Support : Assist with email management via MS Outlook. Assist with arranging appointments and meetings (including virtual platforms such as Zoom and MS Teams).
• Database Management : Assist with updating relevant information in project tracking database.
• Digital Asset Production : Assist with building and optimizing logos for client logo database and tracking completion of logos. Assist with retouching and optimizing headshots for headshot database.
•
Production Design
: Create and revise documents using Adobe Creative Suite (InDesign, Illustrator, Photoshop, Dreamweaver, After Effects) PowerPoint, MS Word and Visio.
Qualifications:
• Educational Background : A Bachelor’s Degree is required.
• Technical Proficiency : Familiarity with Adobe Creative Suite applications (InDesign, Photoshop, Illustrator); Proficiency/familiarity with Microsoft Office Suite (PPT, Word, Visio, Excel). Understanding of/familiarity with branding systems and grid-and-axis systems is a plus. HTML coding is a plus.
• Communication Skills : Strong verbal and written communication capabilities, with a keen focus on detail and customer service.
• Professional Attributes : Must be a professional, proactive, and energetic team player.
• Organizational Skills : Exceptionally well-organized and detail oriented.
• Project Management
:
Ability to manage multiple projects within a deadline-driven environment.
• Urgency and Flexibility
:
Capable of acting with a sense of urgency when necessary and willing to work overtime, including weekends and holidays, potentially on short notice.
• Interpersonal Skills : Ability to cultivate and maintain professional working relationships with attorneys and business professionals.
Work Schedule and Onboarding Details.
Standard working hours for this non-exempt role are from 9:30 AM to 5:30 PM, Monday through Friday. During the initial training and onboarding phase, GSAs will be required to be onsite five days a week. Following the successful completion of the onboarding phase, GSAs will transition to a hybrid schedule, consisting of three to four days onsite with the remaining days remote, subject to operational workflow needs.
Salary:
$55,000. Paul, Weiss offers competitive compensation and benefits packages. The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications.