The Real Estate Assistant provides administrative, marketing, and operational support to owner of the company. This role helps ensure smooth daily operations, excellent client service, and attention to details in all documents. Full time or part time.
Key Responsibilities
Administrative Support
Manage calendars and schedule appointments,
Answer phone calls, emails, and inquiries from clients and vendors
Prepare, organize, and maintain files for listings, transactions, and contracts
Enter and update data in MLS, CRM systems, and internal databases
Work with warranty companies in getting repairs made.
Transaction Coordination
Assist with rental agreements, disclosures, and closing documents
Track transaction timelines and ensure deadlines are met
Marketing & Listing Support
Create and update property listings on MLS and real estate platforms
Maintain listing inventory and marketing schedules
Client Relations
Provide high-quality customer service to renters, vendors, and
Follow up with clients to ensure satisfaction
Help onboard new clients and manage client communication
Qualifications
Required
High school diploma or equivalent
Strong organizational and time-management skills
Excellent written and verbal communication
Proficiency with Microsoft Office / Google Workspace, 60 wpm
Ability to multitask and work in a fast-paced environment
MUST live within 15-20 minutes of Anaheim Hills
Preferred
Previous experience in real estate or administrative support
Familiarity with MLS systems and real estate contracts
Real estate license (or willingness to obtain one)
Experience with CRM tools and social media marketing
Skills & Attributes
Detail-oriented and highly organized
Professional and client-focused demeanor
Self-motivated and proactive
Ability to maintain confidentiality
Strong follow-through and problem-solving skills
Work Environment & Schedule
May require occasional evenings or weekends for events or deadlines
Key Responsibilities
Administrative Support
Manage calendars and schedule appointments,
Answer phone calls, emails, and inquiries from clients and vendors
Prepare, organize, and maintain files for listings, transactions, and contracts
Enter and update data in MLS, CRM systems, and internal databases
Work with warranty companies in getting repairs made.
Transaction Coordination
Assist with rental agreements, disclosures, and closing documents
Track transaction timelines and ensure deadlines are met
Marketing & Listing Support
Create and update property listings on MLS and real estate platforms
Maintain listing inventory and marketing schedules
Client Relations
Provide high-quality customer service to renters, vendors, and
Follow up with clients to ensure satisfaction
Help onboard new clients and manage client communication
Qualifications
Required
High school diploma or equivalent
Strong organizational and time-management skills
Excellent written and verbal communication
Proficiency with Microsoft Office / Google Workspace, 60 wpm
Ability to multitask and work in a fast-paced environment
MUST live within 15-20 minutes of Anaheim Hills
Preferred
Previous experience in real estate or administrative support
Familiarity with MLS systems and real estate contracts
Real estate license (or willingness to obtain one)
Experience with CRM tools and social media marketing
Skills & Attributes
Detail-oriented and highly organized
Professional and client-focused demeanor
Self-motivated and proactive
Ability to maintain confidentiality
Strong follow-through and problem-solving skills
Work Environment & Schedule
May require occasional evenings or weekends for events or deadlines