Obsessed Media is growing, and we are hiring a
Director of Media Operations & Finance
to take ownership of the agency’s financial health and operational engine. We are searching for the right candidate to be a partner to the CEO, who understands the unique rhythm of an agency and can help as we scale.
You will design the infrastructure that allows us to scale. You will own the P&L, ensure client profitability, manage media cash flow, and build the systems that remove friction for our creative and account teams. Responsibilities include:
Agency Finance & Profitability Financial Ownership: manage the day-to-day general ledger in QuickBooks, ensuring pristine accuracy in a cash-flow-sensitive environment Media & Client Billing: Oversee the full AP/AR cycle, with a specific focus on timely media reconciliations, retainer billing, and tracking media spend against client deposits Project & retainer hygiene: Track client hours, burn rates and SOW status. You will be the flag-bearer who ensures we aren't over-servicing accounts without flagging it first Reporting: Translate numbers into insights, provide leadership with monthly reports on agency gross margin, client profitability, and cash flow forecasts The "Clean Up": Reconcile monthly books and prepare tidy, accountant-ready packages for tax season Agency Operations & Systems
Workflow Architecture:
Audit and improve our internal agency systems and tech stack. Build systems that talk to each other so our team spends less time on admin and more time on client work Contract Management:
Review MSAs, SOWs, and vendor contracts to ensure scope alignment and protect the agency’s interests Resource Management:
Help us understand our capacity. Are we hiring too fast? Too slow? You will help spot operational gaps before they become burnout issues Strategic Planning
Forecasting:
Partner with the CEO to build realistic revenue forecasts and budgets based on our sales pipeline Pricing Strategy:
Assist in pricing new business SOWs to ensure target margins are met Who You Are
Experience that can translate to the needs of a small, fast growing agency:
You understand the difference between Gross and Net billings, you know why "sequential liability" matters, and you understand that media vendors need to get paid on time You are a Pplayer-coach:
You are strategic enough to build a budget model, but low-ego enough to process an invoice in QuickBooks yourself "Scope-Obsessed":
You know that scope creep is the enemy of profit. You aren't afraid to nudge an Account Director when a project is running hot You crave order:
You enjoy taking a chaotic process and turning it into a streamlined checklist A great communicator:
You can explain financial concepts to creative people without using jargon Cool under pressure:
Agency life moves fast. You stay steady when deadlines hit. How We Work
We move fast, but we don't rush:
We value speed, but never at the expense of accuracy (especially with client money) We take ownership:
We treat client budgets and agency capital as if it were our own We keep it human:
We are a low-ego team that knows how to keep work fun
Director of Media Operations & Finance
to take ownership of the agency’s financial health and operational engine. We are searching for the right candidate to be a partner to the CEO, who understands the unique rhythm of an agency and can help as we scale.
You will design the infrastructure that allows us to scale. You will own the P&L, ensure client profitability, manage media cash flow, and build the systems that remove friction for our creative and account teams. Responsibilities include:
Agency Finance & Profitability Financial Ownership: manage the day-to-day general ledger in QuickBooks, ensuring pristine accuracy in a cash-flow-sensitive environment Media & Client Billing: Oversee the full AP/AR cycle, with a specific focus on timely media reconciliations, retainer billing, and tracking media spend against client deposits Project & retainer hygiene: Track client hours, burn rates and SOW status. You will be the flag-bearer who ensures we aren't over-servicing accounts without flagging it first Reporting: Translate numbers into insights, provide leadership with monthly reports on agency gross margin, client profitability, and cash flow forecasts The "Clean Up": Reconcile monthly books and prepare tidy, accountant-ready packages for tax season Agency Operations & Systems
Workflow Architecture:
Audit and improve our internal agency systems and tech stack. Build systems that talk to each other so our team spends less time on admin and more time on client work Contract Management:
Review MSAs, SOWs, and vendor contracts to ensure scope alignment and protect the agency’s interests Resource Management:
Help us understand our capacity. Are we hiring too fast? Too slow? You will help spot operational gaps before they become burnout issues Strategic Planning
Forecasting:
Partner with the CEO to build realistic revenue forecasts and budgets based on our sales pipeline Pricing Strategy:
Assist in pricing new business SOWs to ensure target margins are met Who You Are
Experience that can translate to the needs of a small, fast growing agency:
You understand the difference between Gross and Net billings, you know why "sequential liability" matters, and you understand that media vendors need to get paid on time You are a Pplayer-coach:
You are strategic enough to build a budget model, but low-ego enough to process an invoice in QuickBooks yourself "Scope-Obsessed":
You know that scope creep is the enemy of profit. You aren't afraid to nudge an Account Director when a project is running hot You crave order:
You enjoy taking a chaotic process and turning it into a streamlined checklist A great communicator:
You can explain financial concepts to creative people without using jargon Cool under pressure:
Agency life moves fast. You stay steady when deadlines hit. How We Work
We move fast, but we don't rush:
We value speed, but never at the expense of accuracy (especially with client money) We take ownership:
We treat client budgets and agency capital as if it were our own We keep it human:
We are a low-ego team that knows how to keep work fun