Assistant Director of Financial Systems
Vicksburg Junior High School, Vicksburg, Mississippi, us, 39182
TITLE: Assistant Director of Financial Systems REPORTS TO: Director of Financial Operations
APPROVAL DATE: August 28, 2014
JOB GOAL
To ensure the accurate accounting and supervision of district receipts and expenditures and other records in keeping with district policy and state guidelines.
SUPERVISORY RESPONSIBILITY
Directly supervises three employees in accounting. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Supervisor of Accounts Payable, Student Activity/Accounts Receivable and Purchasing Departments Provide for proper internal control and accounting procedures
Prepare external reports to federal, state and regional governmental entities
Supervises the annual audit functions to ensure a timely review of all documents and prepares the annual financial report
Oversees the accounting of various District funds such as student activities, athletics, food services, etc. Conduct annual training for school secretaries/bookkeepers on financial controls and accounting processes.
Conduct training for all new school secretaries/bookkeepers on financial controls and accounting processes.
Prepares and analyzes financial information for administrative level decision-making.
Assists in managing district budget and monitoring line items and reporting on significant variances. Oversees District cash flow analyzing revenues and expenditures and recommends investment alternatives.
Oversees the monthly reconciliation of all bank accounts.
Oversee the proper distribution of expense and revenue to budget as required by the Mississippi Department of Education
Maintain all district financial records to accurately report fiscal position to the Superintendent, and the Board of Trustees.
Monitors petty cash transactions under Student Activities/ Accounts Payable Clerk Supervises all postings to the general ledger and approves any general journal entries
Works with project directors on the initial set-up of projects, after their budgets have been approved Assures that adequate internal controls of accounting services have been met
Prepares the district's annual budget in coordination with the Director of Financial Operations
Works with the Director of Financial Operations in preparing year-end financial statements of revenue, expense, and balances for all funds
Works with the Director of Financial Operations in preparing the resolution for presentation to the local taxing authority of the request for tax dollars needed for district fiscal budget and monitoring of these collections from taxing authority
Maintain 16th Section Fund Accounts and prepare all local and state required reports
Maintain Debt Service Funds
Maintains functions related to MDE Electronic Data Transfer System for monthly drawdown and revenue receipt.
Oversees annual transmission of FETS (district financial records) to state MSIS System.
Serves as the district's Program Coordinator for the Education Enhancement Fund (EEF) Card System. Serves as back-up in the absence of the Director of Financial Operations
Performs other duties as assigned
QUALIFICATIONS
School accounting and reporting experience. Experience with Budget production and control
EDUCATION AND EXPERIENCE
Bachelor's degree (B. A.) from four-year college or university; three years in full charge accounting capacity.
LANGUAGE SKILLS
Ability to respond to inquiries or complaints. Ability to effectively present information to top management, public groups, and the school board. Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations Write reports, business correspondence, and procedure manuals. Communicate and work with diverse groups of people
PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand, walk, reach, bend and sometime lift up to 25 pounds. Mobility skills are necessary to access a variety of work locations.
OTHER SKILLS
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Must keep accurate, up-to-date records. Apply knowledge of current research and theory in specific field. Establish and maintain effective working relationships with students, staff and the school community. Speak clearly and concisely both in oral and written communication. Perform duties with awareness of all district requirements and Board of Education policies.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PROFESSIONAL CONDUCT
Employee acknowledges that he/she is required to maintain a high standard of professional conduct in compliance with the Mississippi Code of Ethics. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to VWSD policy, unlawful activities, or any other conduct which is seriously prejudicial to the school district.
CLASSIFICATION UNDER FLSA
Exempt
FUNDING SOURCE
General Fund
TERMS OF EMPLOYMENT
240 days
APPROVAL DATE: August 28, 2014
JOB GOAL
To ensure the accurate accounting and supervision of district receipts and expenditures and other records in keeping with district policy and state guidelines.
SUPERVISORY RESPONSIBILITY
Directly supervises three employees in accounting. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Supervisor of Accounts Payable, Student Activity/Accounts Receivable and Purchasing Departments Provide for proper internal control and accounting procedures
Prepare external reports to federal, state and regional governmental entities
Supervises the annual audit functions to ensure a timely review of all documents and prepares the annual financial report
Oversees the accounting of various District funds such as student activities, athletics, food services, etc. Conduct annual training for school secretaries/bookkeepers on financial controls and accounting processes.
Conduct training for all new school secretaries/bookkeepers on financial controls and accounting processes.
Prepares and analyzes financial information for administrative level decision-making.
Assists in managing district budget and monitoring line items and reporting on significant variances. Oversees District cash flow analyzing revenues and expenditures and recommends investment alternatives.
Oversees the monthly reconciliation of all bank accounts.
Oversee the proper distribution of expense and revenue to budget as required by the Mississippi Department of Education
Maintain all district financial records to accurately report fiscal position to the Superintendent, and the Board of Trustees.
Monitors petty cash transactions under Student Activities/ Accounts Payable Clerk Supervises all postings to the general ledger and approves any general journal entries
Works with project directors on the initial set-up of projects, after their budgets have been approved Assures that adequate internal controls of accounting services have been met
Prepares the district's annual budget in coordination with the Director of Financial Operations
Works with the Director of Financial Operations in preparing year-end financial statements of revenue, expense, and balances for all funds
Works with the Director of Financial Operations in preparing the resolution for presentation to the local taxing authority of the request for tax dollars needed for district fiscal budget and monitoring of these collections from taxing authority
Maintain 16th Section Fund Accounts and prepare all local and state required reports
Maintain Debt Service Funds
Maintains functions related to MDE Electronic Data Transfer System for monthly drawdown and revenue receipt.
Oversees annual transmission of FETS (district financial records) to state MSIS System.
Serves as the district's Program Coordinator for the Education Enhancement Fund (EEF) Card System. Serves as back-up in the absence of the Director of Financial Operations
Performs other duties as assigned
QUALIFICATIONS
School accounting and reporting experience. Experience with Budget production and control
EDUCATION AND EXPERIENCE
Bachelor's degree (B. A.) from four-year college or university; three years in full charge accounting capacity.
LANGUAGE SKILLS
Ability to respond to inquiries or complaints. Ability to effectively present information to top management, public groups, and the school board. Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations Write reports, business correspondence, and procedure manuals. Communicate and work with diverse groups of people
PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand, walk, reach, bend and sometime lift up to 25 pounds. Mobility skills are necessary to access a variety of work locations.
OTHER SKILLS
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Must keep accurate, up-to-date records. Apply knowledge of current research and theory in specific field. Establish and maintain effective working relationships with students, staff and the school community. Speak clearly and concisely both in oral and written communication. Perform duties with awareness of all district requirements and Board of Education policies.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PROFESSIONAL CONDUCT
Employee acknowledges that he/she is required to maintain a high standard of professional conduct in compliance with the Mississippi Code of Ethics. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to VWSD policy, unlawful activities, or any other conduct which is seriously prejudicial to the school district.
CLASSIFICATION UNDER FLSA
Exempt
FUNDING SOURCE
General Fund
TERMS OF EMPLOYMENT
240 days