Associate Director, Onboarding and Employee Events
The University of Chicago, New York, New York, United States
Department
ADV People and Culture
About the Department The Advancement Office engages alumni (~220k), current students, parents, and friends of the University through intellectual, professional and social activities on campus, around the world and online. Advancement raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.
The Advancement People and Culture team plays a crucial role in cultivating a supportive and thriving workplace environment. The team is dedicated to attracting top talent through effective recruitment strategies and ensuring a smooth onboarding process for new hires. Additionally, the team champions ongoing professional development and learning programs to empower staff to excel in their roles and contribute meaningfully to Advancement's goals. By fostering a culture of inclusivity, collaboration, and accountability, the People and Culture team enhances employee satisfaction and retention, ultimately strengthening and extending the work of Advancement for the University.
Job Summary The Associate Director, Onboarding and Employee Events, partners with People and Culture and Advancement leadership to design and implement effective employee experience programming, including onboarding, all-staff meetings, and other staff events. This role utilizes knowledge about Advancement as a profession, as well as current advancement priorities across the University, to align all-staff programming and content with organizational needs. Works with colleagues in Advancement and across the University to plan event logistics, prepare agendas, coordinate speakers, and write talking points.
This position manages the design and delivery of training offerings for all employees. Develops and implements a strategy for targeted market training courses and evaluates the efficacy of current programs. Coordinates in-person and web-based trainings and provides necessary materials and instruction to those individual trainers.
Responsibilities Contributes to the strategy, design, and implementation of Advancement onboarding programs, and serves as a facilitator for select programs. Works with stakeholders across Advancement and the University to ensure onboarding content meets teams' needs, aligns with programs offered by other units, and ensures new hires have a strong understanding of Advancement's work, culture, and structure. Manages a suite of Advancement meetings and programs, including regular all-staff meetings, weekly stand-ups, and other staff gatherings. Serves as event host or speaker as needed. Maintains awareness of trends, initiatives, events, and employee needs across the University of Chicago Advancement enterprise and uses this knowledge to inform programming that allows all staff to become strong ambassadors of the University of Chicago. Crafts event objectives, agendas, and talking points to align with People and Culture and Advancement strategy. Develops clear plans to ensure strong execution of events, delegating to People and Culture team members as appropriate. Leads all logistical planning and support for Advancement staff learning and development programs and events, within budget. Collects participant information and feedback after all staff programs, ensuring alignment with People and Culture data collection strategy. Creates and manages electronic invitations, response forms, and evaluations. Analyzes and synthesizes data to prepare custom and ad hoc reports for presentations and meetings. Ensures that programs and other initiatives are effectively marketed and communicated through the intranet, newsletter, and other channels. Assists People and Culture team members with meeting and event planning, ensuring a strong, cohesive employee experience across programming. Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions. Works with minimal guidance to design and evaluate instructional programs, materials, and methods for the implementation of University-wide business systems and processes. Manages front-end needs assessments, identifying key learning outcomes, writing training objectives, applying and modifying various instructional design methods, designing practice activities and scenarios, sequencing instructional content, and writing tests and learning assessments. Performs other related work as needed. Minimum Qualifications
Education: Minimum requirements include a college or university degree in related field.
Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
---
Preferred Qualifications
Education:
Bachelor's degree. Experience:
A minimum of five years of relevant professional work experience in event planning, staff engagement, or similar professional field. Developing employee programs, including comprehensive onboarding. Project management. Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to quickly learn, the internal workings of the University as well as the technology tools available to Advancement, including Phoenix, the University's Donor Relationship Management System. Proficient in a Microsoft Windows computer environment, including Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Preferred Competencies
Outstanding interpersonal and communications skills characterized by the ability listen, speak, and write effectively. Explain complex ideas clearly and simply. Strategic thinker with proven ability to lead change and influence stakeholders. Manage confidential information with discretion and tact. Act with high emotional intelligence, integrity, professionalism, and confidentiality. Work collegially and collaboratively in a team setting. Self-motivated and take initiative. Prioritize multiple projects and independently follow through with detail. Working Conditions
This position has a hybrid work schedule which includes weekly in office presence. Standard office environment. Travel to campus and/or non-campus locations for University business. Work evenings and weekends as needed. This position is located in Hyde Park at 5235 South Harper Court. Application Documents
Resume/CV (required) Cover Letter (required)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family Human Resources
Role Impact Individual Contributor
Scheduled
Weekly Hours 37.5
Drug Test Required No
Health Screen Required No
Motor Vehicle Record Inquiry Required No
Pay Rate Type Salary
FLSA Status Exempt
Pay Range $85,000.00 - $100,000.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
About the Department The Advancement Office engages alumni (~220k), current students, parents, and friends of the University through intellectual, professional and social activities on campus, around the world and online. Advancement raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.
The Advancement People and Culture team plays a crucial role in cultivating a supportive and thriving workplace environment. The team is dedicated to attracting top talent through effective recruitment strategies and ensuring a smooth onboarding process for new hires. Additionally, the team champions ongoing professional development and learning programs to empower staff to excel in their roles and contribute meaningfully to Advancement's goals. By fostering a culture of inclusivity, collaboration, and accountability, the People and Culture team enhances employee satisfaction and retention, ultimately strengthening and extending the work of Advancement for the University.
Job Summary The Associate Director, Onboarding and Employee Events, partners with People and Culture and Advancement leadership to design and implement effective employee experience programming, including onboarding, all-staff meetings, and other staff events. This role utilizes knowledge about Advancement as a profession, as well as current advancement priorities across the University, to align all-staff programming and content with organizational needs. Works with colleagues in Advancement and across the University to plan event logistics, prepare agendas, coordinate speakers, and write talking points.
This position manages the design and delivery of training offerings for all employees. Develops and implements a strategy for targeted market training courses and evaluates the efficacy of current programs. Coordinates in-person and web-based trainings and provides necessary materials and instruction to those individual trainers.
Responsibilities Contributes to the strategy, design, and implementation of Advancement onboarding programs, and serves as a facilitator for select programs. Works with stakeholders across Advancement and the University to ensure onboarding content meets teams' needs, aligns with programs offered by other units, and ensures new hires have a strong understanding of Advancement's work, culture, and structure. Manages a suite of Advancement meetings and programs, including regular all-staff meetings, weekly stand-ups, and other staff gatherings. Serves as event host or speaker as needed. Maintains awareness of trends, initiatives, events, and employee needs across the University of Chicago Advancement enterprise and uses this knowledge to inform programming that allows all staff to become strong ambassadors of the University of Chicago. Crafts event objectives, agendas, and talking points to align with People and Culture and Advancement strategy. Develops clear plans to ensure strong execution of events, delegating to People and Culture team members as appropriate. Leads all logistical planning and support for Advancement staff learning and development programs and events, within budget. Collects participant information and feedback after all staff programs, ensuring alignment with People and Culture data collection strategy. Creates and manages electronic invitations, response forms, and evaluations. Analyzes and synthesizes data to prepare custom and ad hoc reports for presentations and meetings. Ensures that programs and other initiatives are effectively marketed and communicated through the intranet, newsletter, and other channels. Assists People and Culture team members with meeting and event planning, ensuring a strong, cohesive employee experience across programming. Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions. Works with minimal guidance to design and evaluate instructional programs, materials, and methods for the implementation of University-wide business systems and processes. Manages front-end needs assessments, identifying key learning outcomes, writing training objectives, applying and modifying various instructional design methods, designing practice activities and scenarios, sequencing instructional content, and writing tests and learning assessments. Performs other related work as needed. Minimum Qualifications
Education: Minimum requirements include a college or university degree in related field.
Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
---
Preferred Qualifications
Education:
Bachelor's degree. Experience:
A minimum of five years of relevant professional work experience in event planning, staff engagement, or similar professional field. Developing employee programs, including comprehensive onboarding. Project management. Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to quickly learn, the internal workings of the University as well as the technology tools available to Advancement, including Phoenix, the University's Donor Relationship Management System. Proficient in a Microsoft Windows computer environment, including Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Preferred Competencies
Outstanding interpersonal and communications skills characterized by the ability listen, speak, and write effectively. Explain complex ideas clearly and simply. Strategic thinker with proven ability to lead change and influence stakeholders. Manage confidential information with discretion and tact. Act with high emotional intelligence, integrity, professionalism, and confidentiality. Work collegially and collaboratively in a team setting. Self-motivated and take initiative. Prioritize multiple projects and independently follow through with detail. Working Conditions
This position has a hybrid work schedule which includes weekly in office presence. Standard office environment. Travel to campus and/or non-campus locations for University business. Work evenings and weekends as needed. This position is located in Hyde Park at 5235 South Harper Court. Application Documents
Resume/CV (required) Cover Letter (required)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family Human Resources
Role Impact Individual Contributor
Scheduled
Weekly Hours 37.5
Drug Test Required No
Health Screen Required No
Motor Vehicle Record Inquiry Required No
Pay Rate Type Salary
FLSA Status Exempt
Pay Range $85,000.00 - $100,000.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.