EDITORIAL ASSISTANT - UC PRESS - HYBRID
University of California Office of the President, Oakland, California, United States, 94616
DEPARTMENT OVERVIEW
University of California Press is one of the most forward-thinking scholarly publishers, committed to influencing public discourse and challenging the status quo. At a time of dramatic change for scholarship and publishing, we collaborate with faculty, librarians, authors, and students to stay ahead of today's knowledge demands and shape the future of publishing.
POSITION SUMMARY The Editorial Assistant supports Acquisitions Editors by providing instructions and information to authors around manuscript preparation, assessing file formatting and the submissions of forms and art programs, and preparing materials for production. This role assists editors with manuscript and proposal peer reviews, contributing to the publication of high-quality books while addressing author requests and queries professionally. Responsibilities include preparing marketing materials, soliciting and editing back cover blurbs, coordinating with Press personnel across departments, and handling clerical tasks such as maintaining files, updating databases, drafting contracts, and processing invoices. This role is ideal for a detail-oriented, organized individual committed to producing scholarly content.
RESPONSIBILITIES
Guide authors in preparing manuscripts for production, evaluate art and permissions and format files, and act as liaison to the production department.
Assist editors with manuscript and proposal review. Assist editors in signing, developing, and publishing high-quality books.
Address author requests and queries in a timely and professional manner. Act as liaison between author and Press personnel from various departments.
Prepare marketing materials. Solicit and edit back cover blurbs.
Perform clerical tasks such as copying, maintaining electronic files, updating database, drafting contracts from templates, and processing invoices. Provide other administrative duties as needed.
Attend 1-2 academic conferences each year.
REQUIRED QUALIFICATIONS
Strong communication skills.
Strong collaborative skills to work effectively across the organization at all levels.
Good time management skills; be organized and capable of prioritizing across activities and projects.
Detail-oriented; make sure that daily activities are handled with accuracy.
Demonstrated proficiency using: email, word processing, and spreadsheet applications; common desktop/web applications.
PREFERRED QUALIFICATIONS
Minimum of 2 years of experience in a detail oriented administrative position.
EDUCATION
High school diploma or equivalent experience required.
Bachelor's degree preferred but not required.
TRAVEL REQUIREMENTS
5% Travel to two academic conferences per year to meet authors and work in UC Press exhibits booth.
SPECIAL CONDITIONS - HYBRID WORK SCHEDULE The person hired will be required to live in California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA at least two days per week (currently Wednesday and Thursday).
SALARY AND BENEFITS Job Title:
Blank Ast 2
Job Code:
004723
Payscale:
$29.09 – $29.65 / hour (Step 4 to 5), commensurate with experience
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
HOW TO APPLY Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE The first review date for this job is February 12, 2026. The position will be open until filled.
CONDITIONS OF EMPLOYMENT Background Check Process: Successful completion of a background check is required for this critical position.
Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.
UC Smoke & Tobacco Free Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.
Misconduct means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy for Employees, Students and Third Parties
APM - 035: Affimative Action and Nondiscrimination in Employment
EEO STATEMENT The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affimative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
ACCESSIBILITY The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at Accessibility or email the Human Resource Department at epost@ucop.edu.
#J-18808-Ljbffr
POSITION SUMMARY The Editorial Assistant supports Acquisitions Editors by providing instructions and information to authors around manuscript preparation, assessing file formatting and the submissions of forms and art programs, and preparing materials for production. This role assists editors with manuscript and proposal peer reviews, contributing to the publication of high-quality books while addressing author requests and queries professionally. Responsibilities include preparing marketing materials, soliciting and editing back cover blurbs, coordinating with Press personnel across departments, and handling clerical tasks such as maintaining files, updating databases, drafting contracts, and processing invoices. This role is ideal for a detail-oriented, organized individual committed to producing scholarly content.
RESPONSIBILITIES
Guide authors in preparing manuscripts for production, evaluate art and permissions and format files, and act as liaison to the production department.
Assist editors with manuscript and proposal review. Assist editors in signing, developing, and publishing high-quality books.
Address author requests and queries in a timely and professional manner. Act as liaison between author and Press personnel from various departments.
Prepare marketing materials. Solicit and edit back cover blurbs.
Perform clerical tasks such as copying, maintaining electronic files, updating database, drafting contracts from templates, and processing invoices. Provide other administrative duties as needed.
Attend 1-2 academic conferences each year.
REQUIRED QUALIFICATIONS
Strong communication skills.
Strong collaborative skills to work effectively across the organization at all levels.
Good time management skills; be organized and capable of prioritizing across activities and projects.
Detail-oriented; make sure that daily activities are handled with accuracy.
Demonstrated proficiency using: email, word processing, and spreadsheet applications; common desktop/web applications.
PREFERRED QUALIFICATIONS
Minimum of 2 years of experience in a detail oriented administrative position.
EDUCATION
High school diploma or equivalent experience required.
Bachelor's degree preferred but not required.
TRAVEL REQUIREMENTS
5% Travel to two academic conferences per year to meet authors and work in UC Press exhibits booth.
SPECIAL CONDITIONS - HYBRID WORK SCHEDULE The person hired will be required to live in California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA at least two days per week (currently Wednesday and Thursday).
SALARY AND BENEFITS Job Title:
Blank Ast 2
Job Code:
004723
Payscale:
$29.09 – $29.65 / hour (Step 4 to 5), commensurate with experience
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
HOW TO APPLY Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE The first review date for this job is February 12, 2026. The position will be open until filled.
CONDITIONS OF EMPLOYMENT Background Check Process: Successful completion of a background check is required for this critical position.
Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.
UC Smoke & Tobacco Free Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.
Misconduct means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy for Employees, Students and Third Parties
APM - 035: Affimative Action and Nondiscrimination in Employment
EEO STATEMENT The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affimative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
ACCESSIBILITY The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at Accessibility or email the Human Resource Department at epost@ucop.edu.
#J-18808-Ljbffr