Job Title:
HR Representative Location:
Tallahassee, FL Regular/Temporary:
Regular Full/Part Time:
Full-Time Job ID:
62014
Overview The Human Resources Representative processes OPS Express appointments and HR Records requests, playing a pivotal role in ensuring that each new hire’s journey at FSU begins with integrity, compliance, and care, and ensures current and past employees receive verification and records needs in a timely and accurate manner. This position reviews and approves OPS Express Job Offers for compliance with university, local, state, and federal laws and processes employment and income verification requests, public records requests, and assists loan officers in receiving the data needed to serve FSU employees. The HR Representative’s attention to detail, sound judgment, and principled approach directly impact the university’s ability to fulfill its mission through the people it brings on board.
Beyond managing processes, this role helps shape responsible hiring and fosters institutional trust. The HR Representative works at the intersection of policy, compliance, and human connection, helping departments across campus navigate time-sensitive hiring needs while upholding the university’s standards and values. Their work helps ensure FSU remains a safe, vibrant, and well-functioning community.
Key Responsibilities
OPS Express Job Offers:
Review and process all OPS Express OMNI Job Offers to ensure job details comply with University, State, and Federal guidelines, including enforcing payroll deadlines to ensure accurate and timely pay.
Review appointment details and duties to determine background check requirements per University policy.
Launch candidate invites in Onboarding Portal and provide onboarding troubleshooting assistance.
HR Records:
Process employment and income verification requests for current and former University employees, including processing Public Service Loan Forgiveness Forms and Teacher Certification Forms, and providing related documentation as needed.
Assist with processing public records requests in providing access to personnel records for internal and external customers.
Assist in name change requests for current FSU employees.
Assist in imaging HR documents into employee files and conduct regular maintenance and audits to comply with federal, state, and University policies, procedures, and retention guidelines.
Ensure compliance with federal, state, and local regulations.
HR Front Desk Support:
Serve as backup for front desk administration support for the FSU HR suite.
Assist and refer visitors and callers to the appropriate HR section/contact.
Assist the Human Resources Fingerprinting Office to fingerprint FSU employment and volunteer candidates.
Assist with other projects as needed to support Employment & Recruitment Services, HR Records, Background Check Team, and HR.
Background Check Program Support:
Assist with background check programs, including processing Summer Camp background checks pursuant to statutes, DCF rules, and University policies.
Perform other related duties as required to support HR Records, HR Background Check Team, and Employment & Recruitment Services as needed.
Qualifications Bachelor\'s degree; or a high school diploma or equivalent with four years of experience. (Note: a combination of post-high school education and experience equal to four years.)
Preferred Qualifications
Knowledge of University policies and procedures
Experience in a fast-paced large office setting
Experience handling confidential and sensitive information such as Criminal Justice Information (CJI) and Personally Identifiable Information (PII)
Excellent organizational skills
Ability to organize and coordinate work processes to meet deadlines
Detail oriented
Excellent customer service skills
Proficient in Microsoft Office Suite
Ability to adapt to various computer applications and environments
Ability to succeed in a fast-paced, demanding environment
Proficient and effective communication skills - verbally and in writing
Ability to multi-task between high-volume processing and in-depth research projects
Why This Work Matters This role is essential to the university’s ability to function smoothly and responsibly. The HR Representative is often the final step before a new hire can begin—making their work urgent and impactful. Departments across campus rely on this position to move forward with critical staffing decisions, and the HR Representative’s ability to manage complex, time-sensitive cases ensures that FSU can continue to serve its students, faculty, and community without interruption.
Beyond logistics, this position carries a deeper responsibility: to uphold the integrity of the hiring process and employment records and contribute to a safe, inclusive, and mission-driven campus environment. The HR Representative\'s insights and expertise help shape policy and practice, influencing how FSU evaluates and supports the people who make its work possible.
How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applications must include all work history up to ten years, and education details even if attaching a resume.
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
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HR Representative Location:
Tallahassee, FL Regular/Temporary:
Regular Full/Part Time:
Full-Time Job ID:
62014
Overview The Human Resources Representative processes OPS Express appointments and HR Records requests, playing a pivotal role in ensuring that each new hire’s journey at FSU begins with integrity, compliance, and care, and ensures current and past employees receive verification and records needs in a timely and accurate manner. This position reviews and approves OPS Express Job Offers for compliance with university, local, state, and federal laws and processes employment and income verification requests, public records requests, and assists loan officers in receiving the data needed to serve FSU employees. The HR Representative’s attention to detail, sound judgment, and principled approach directly impact the university’s ability to fulfill its mission through the people it brings on board.
Beyond managing processes, this role helps shape responsible hiring and fosters institutional trust. The HR Representative works at the intersection of policy, compliance, and human connection, helping departments across campus navigate time-sensitive hiring needs while upholding the university’s standards and values. Their work helps ensure FSU remains a safe, vibrant, and well-functioning community.
Key Responsibilities
OPS Express Job Offers:
Review and process all OPS Express OMNI Job Offers to ensure job details comply with University, State, and Federal guidelines, including enforcing payroll deadlines to ensure accurate and timely pay.
Review appointment details and duties to determine background check requirements per University policy.
Launch candidate invites in Onboarding Portal and provide onboarding troubleshooting assistance.
HR Records:
Process employment and income verification requests for current and former University employees, including processing Public Service Loan Forgiveness Forms and Teacher Certification Forms, and providing related documentation as needed.
Assist with processing public records requests in providing access to personnel records for internal and external customers.
Assist in name change requests for current FSU employees.
Assist in imaging HR documents into employee files and conduct regular maintenance and audits to comply with federal, state, and University policies, procedures, and retention guidelines.
Ensure compliance with federal, state, and local regulations.
HR Front Desk Support:
Serve as backup for front desk administration support for the FSU HR suite.
Assist and refer visitors and callers to the appropriate HR section/contact.
Assist the Human Resources Fingerprinting Office to fingerprint FSU employment and volunteer candidates.
Assist with other projects as needed to support Employment & Recruitment Services, HR Records, Background Check Team, and HR.
Background Check Program Support:
Assist with background check programs, including processing Summer Camp background checks pursuant to statutes, DCF rules, and University policies.
Perform other related duties as required to support HR Records, HR Background Check Team, and Employment & Recruitment Services as needed.
Qualifications Bachelor\'s degree; or a high school diploma or equivalent with four years of experience. (Note: a combination of post-high school education and experience equal to four years.)
Preferred Qualifications
Knowledge of University policies and procedures
Experience in a fast-paced large office setting
Experience handling confidential and sensitive information such as Criminal Justice Information (CJI) and Personally Identifiable Information (PII)
Excellent organizational skills
Ability to organize and coordinate work processes to meet deadlines
Detail oriented
Excellent customer service skills
Proficient in Microsoft Office Suite
Ability to adapt to various computer applications and environments
Ability to succeed in a fast-paced, demanding environment
Proficient and effective communication skills - verbally and in writing
Ability to multi-task between high-volume processing and in-depth research projects
Why This Work Matters This role is essential to the university’s ability to function smoothly and responsibly. The HR Representative is often the final step before a new hire can begin—making their work urgent and impactful. Departments across campus rely on this position to move forward with critical staffing decisions, and the HR Representative’s ability to manage complex, time-sensitive cases ensures that FSU can continue to serve its students, faculty, and community without interruption.
Beyond logistics, this position carries a deeper responsibility: to uphold the integrity of the hiring process and employment records and contribute to a safe, inclusive, and mission-driven campus environment. The HR Representative\'s insights and expertise help shape policy and practice, influencing how FSU evaluates and supports the people who make its work possible.
How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applications must include all work history up to ten years, and education details even if attaching a resume.
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
#J-18808-Ljbffr