Executive Assistant/Coordinator (Global Law Firm)
Kay Search Group, New York, New York, United States, 10001
divh2Executive Assistant/Coordinator (Global Law Firm)/h2pLocation: New York, NY (Hybrid WFH)/ppCompany: Globally Recognized AM 100 Law Firm/ppComp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc./ppSummary for Executive Assistant/Coordinator:/ppThis position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service./ppThis firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!/ppResponsibilities for Executive Assistant/Coordinator:/ppHandle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports./ppAnticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs./ppAssist with preparing materials for presentations and conferences./ppCoordinate complex travel requests including the procurement of visa-related materials and passport renewal applications/ppConsult with the Firms support departments and internal staff at all levels, verifying the accuracy of completed work/ppAssist with calendaring and scheduling requests (domestic
international)/ppOrganize and facilitate conference and video calls/ppPrepare engagement letters and new matter memos for new clients and matters/ppAssist with new-business conflicts process/ppAssist in promoting business development, entering business activities and coordinating with Marketing department/ppRequirements for Executive Assistant/Coordinator:/ppBachelors Degree preferred/pp3+ years of related experience in a law or professional services firm/ppProficiency with Microsoft Excel, Word, and PowerPoint/ppDemonstrates effective interpersonal and communication skills, both verbally and in writing/ppAbility to work independently/ppAbility to handle sensitive matters and maintain confidentiality/p/div
international)/ppOrganize and facilitate conference and video calls/ppPrepare engagement letters and new matter memos for new clients and matters/ppAssist with new-business conflicts process/ppAssist in promoting business development, entering business activities and coordinating with Marketing department/ppRequirements for Executive Assistant/Coordinator:/ppBachelors Degree preferred/pp3+ years of related experience in a law or professional services firm/ppProficiency with Microsoft Excel, Word, and PowerPoint/ppDemonstrates effective interpersonal and communication skills, both verbally and in writing/ppAbility to work independently/ppAbility to handle sensitive matters and maintain confidentiality/p/div