Human Resources Specialist
Driscoll Children's Hospital, Corpus Christi, Texas, United States, 78417
Human Resources Specialist page is loaded## Human Resources Specialistlocations:
Corpus Christi - AEP Buildingtime type:
Full timeposted on:
Posted Yesterdayjob requisition id:
JR109315# ****Where compassion meets innovation and technology and our employees are family.*****Thank you for your interest in joining our team! Please review the job information below.***This position is 100% onsite.****Schedule:** Monday-Friday, 8:30am-5:00pm**General Purpose of Job:**The Human Resources Specialist provides administrative and operational support to the Human Resources Department, working closely with the Senior HR Director and HR leadership. This role plays a key part in supporting HR operations, coordinating policies and contracts, assisting with employee events and special projects, and ensuring smooth day-to-day department functions. The ideal candidate is highly organized, detail-oriented, and trusted with confidential information.**Essential Duties and Responsibilities:**Maintains strict confidentiality and adheres to hospital policies, procedures, and compliance standards at all times.Assists Human Resources Sr. Director & Managers* Provide administrative and clerical support to the Senior HR Director and HR Managers* Coordinate HR policy and employee handbook reviews* Maintain calendars, schedules, and meeting coordination for HR leadership* Prepare HR correspondence, memos, flyers, calendars, and other materials* Route incoming mail and calls to appropriate HR staff with professionalism and discretion* Draft and format HR documents and printed materials as requestedEmployee Activities/Functions/Events* Assist with planning, coordinating, and supporting employee events and initiatives, including service awards, retirements, hiring events, SHRM activities, and holiday events* Coordinate logistics with internal teams and external vendors (reservations, supplies, services)* Schedule meeting rooms and complete setup requests for employee events and functions* Support communication and timely notifications related to HR events and activities* Maintain records and files related to employee events and HR initiativesClerical Responsibilities* Process invoices, check requests, and requisitions for the HR department, ensuring proper documentation* Maintain HR files, contracts, purchase orders, and related documentation* Coordinate travel arrangements and reimbursements for HR staff* Assist with Kronos time and attendance maintenance, including corrections and verifications* Support employment verification requests and responses to legal inquiries (e.g., subpoenas)* Ensure required labor law posters are current and posted across all hospital and clinic locations* Request IT resources for HR staff and departmental meetings* Maintain HR organizational charts and prepare reports or data pulls from Workday, as requestedBudget Responsibilities* Monitor HR expenses and assist with monthly expense reconciliation* Support the Senior HR Director with annual budget preparation* Reconcile monthly HR credit card statementsFront Office Operations* Provide backup support for HR front office operations, including new hire processing and badge issuance* Assist with onboarding and training of new HR Assistants or Clerks, as needed* Maintain staffing schedules for the satellite HR office to ensure adequate coverage**Education and/or Experience:*** Associate's degree (A. A) Or equivalent from two-year College or technical school; or one year related experience and/or training; or equivalent combination of education and experience, preferably in Human Resources.* Strong organizational skills, attention to detail, and ability to handle confidential information* Proficiency with Microsoft Office; HR systems experience preferred (Workday a plus) #J-18808-Ljbffr
Corpus Christi - AEP Buildingtime type:
Full timeposted on:
Posted Yesterdayjob requisition id:
JR109315# ****Where compassion meets innovation and technology and our employees are family.*****Thank you for your interest in joining our team! Please review the job information below.***This position is 100% onsite.****Schedule:** Monday-Friday, 8:30am-5:00pm**General Purpose of Job:**The Human Resources Specialist provides administrative and operational support to the Human Resources Department, working closely with the Senior HR Director and HR leadership. This role plays a key part in supporting HR operations, coordinating policies and contracts, assisting with employee events and special projects, and ensuring smooth day-to-day department functions. The ideal candidate is highly organized, detail-oriented, and trusted with confidential information.**Essential Duties and Responsibilities:**Maintains strict confidentiality and adheres to hospital policies, procedures, and compliance standards at all times.Assists Human Resources Sr. Director & Managers* Provide administrative and clerical support to the Senior HR Director and HR Managers* Coordinate HR policy and employee handbook reviews* Maintain calendars, schedules, and meeting coordination for HR leadership* Prepare HR correspondence, memos, flyers, calendars, and other materials* Route incoming mail and calls to appropriate HR staff with professionalism and discretion* Draft and format HR documents and printed materials as requestedEmployee Activities/Functions/Events* Assist with planning, coordinating, and supporting employee events and initiatives, including service awards, retirements, hiring events, SHRM activities, and holiday events* Coordinate logistics with internal teams and external vendors (reservations, supplies, services)* Schedule meeting rooms and complete setup requests for employee events and functions* Support communication and timely notifications related to HR events and activities* Maintain records and files related to employee events and HR initiativesClerical Responsibilities* Process invoices, check requests, and requisitions for the HR department, ensuring proper documentation* Maintain HR files, contracts, purchase orders, and related documentation* Coordinate travel arrangements and reimbursements for HR staff* Assist with Kronos time and attendance maintenance, including corrections and verifications* Support employment verification requests and responses to legal inquiries (e.g., subpoenas)* Ensure required labor law posters are current and posted across all hospital and clinic locations* Request IT resources for HR staff and departmental meetings* Maintain HR organizational charts and prepare reports or data pulls from Workday, as requestedBudget Responsibilities* Monitor HR expenses and assist with monthly expense reconciliation* Support the Senior HR Director with annual budget preparation* Reconcile monthly HR credit card statementsFront Office Operations* Provide backup support for HR front office operations, including new hire processing and badge issuance* Assist with onboarding and training of new HR Assistants or Clerks, as needed* Maintain staffing schedules for the satellite HR office to ensure adequate coverage**Education and/or Experience:*** Associate's degree (A. A) Or equivalent from two-year College or technical school; or one year related experience and/or training; or equivalent combination of education and experience, preferably in Human Resources.* Strong organizational skills, attention to detail, and ability to handle confidential information* Proficiency with Microsoft Office; HR systems experience preferred (Workday a plus) #J-18808-Ljbffr