Description:
Reason: Vacancy
Department: Procurement
Job Category: Administrative (Staff & Non-Clinical Faculty) Job Title: Contract Specialist
Duties: Contract Specialist (CS) works independently and proactively to ensure all contracts are in compliance. The CS will review, monitor compliance, policies and procedures. In addition, this role will maintain compliance with all State and Federal laws and policies. CS will serve as a resource for SMU staff and faculty to provide information and advice on contract procedures and policies. Review clinical contracts and work closely with staff and faculty clinical coordinators across academic programs. Works with external agencies and administrative offices to ensure regulatory compliance. (50%) Verify proper paperwork; SMU checklist, federal forms, insurance, and licensing requirements and all necessary forms for independent contractor agreements. Forwards vendor agreements to Legal Counsel (if needed) for legal review and approval. (20%) Review and process all contracts. Provides organizational consistency, acquires and maintains appropriate signature approval and legal review for all SMU contracts. Responsible for the maintenance of SMU contract database system (iContracts). (20%) Generate and distribute certificates of insurance. (10%)
Skills: Knowledge of laws and legal requirements for both clinical and non-clinical contracts Mathematical and analytical skills Excellent communication skills Ability to function in an atmosphere of frequently changing priorities and multitasking Knowledge of computer systems and complex database management programs. Discretion, tact, problem solving skills, and the ability to work as a team player Must be able to work independently in a team setting Must be highly organized and detail-oriented
Keywords:
Education: Bachelor's degree
Understand contract language, have intimate knowledge of contract language and contract style guides Paralegal experience a plus Three to four years of broad experience in positions of increased responsibility, preferably in an academic setting Experience with record management and contract law helpful Skills and Experience:
Required Skills:
CONTRACTS PROCUREMENT
ADMINISTRATIVE CONTRACTS
EXCELLENT COMMUNICATION SKILLS
LEGAL COUNSEL
PROBLEM SOLVING
Additional Skills:
TEAM PLAYER
DETAIL-ORIENTED
PARALEGAL
MAINTENANCE
VENDOR AGREEMENTS
CONTRACTS
VERY ORGANIZED
REGULATORY COMPLIANCE
DATABASE MANAGEMENT
DATABASE
MULTITASKING
Languages:
English
Read
Write
Speak
Minimum Degree Required: Bachelor's Degree
Patents: No
Publications: No
Veteran Status: No
# of Positions: 1
Location:
Oakland, CA
450 30th St,
Schedule:
Hours Per Week: 40.00
Hours Per Day: 8.00
Interview Notes: Monday through Friday 8 a.m. to 5 p.m.
Reason: Vacancy
Department: Procurement
Job Category: Administrative (Staff & Non-Clinical Faculty) Job Title: Contract Specialist
Duties: Contract Specialist (CS) works independently and proactively to ensure all contracts are in compliance. The CS will review, monitor compliance, policies and procedures. In addition, this role will maintain compliance with all State and Federal laws and policies. CS will serve as a resource for SMU staff and faculty to provide information and advice on contract procedures and policies. Review clinical contracts and work closely with staff and faculty clinical coordinators across academic programs. Works with external agencies and administrative offices to ensure regulatory compliance. (50%) Verify proper paperwork; SMU checklist, federal forms, insurance, and licensing requirements and all necessary forms for independent contractor agreements. Forwards vendor agreements to Legal Counsel (if needed) for legal review and approval. (20%) Review and process all contracts. Provides organizational consistency, acquires and maintains appropriate signature approval and legal review for all SMU contracts. Responsible for the maintenance of SMU contract database system (iContracts). (20%) Generate and distribute certificates of insurance. (10%)
Skills: Knowledge of laws and legal requirements for both clinical and non-clinical contracts Mathematical and analytical skills Excellent communication skills Ability to function in an atmosphere of frequently changing priorities and multitasking Knowledge of computer systems and complex database management programs. Discretion, tact, problem solving skills, and the ability to work as a team player Must be able to work independently in a team setting Must be highly organized and detail-oriented
Keywords:
Education: Bachelor's degree
Understand contract language, have intimate knowledge of contract language and contract style guides Paralegal experience a plus Three to four years of broad experience in positions of increased responsibility, preferably in an academic setting Experience with record management and contract law helpful Skills and Experience:
Required Skills:
CONTRACTS PROCUREMENT
ADMINISTRATIVE CONTRACTS
EXCELLENT COMMUNICATION SKILLS
LEGAL COUNSEL
PROBLEM SOLVING
Additional Skills:
TEAM PLAYER
DETAIL-ORIENTED
PARALEGAL
MAINTENANCE
VENDOR AGREEMENTS
CONTRACTS
VERY ORGANIZED
REGULATORY COMPLIANCE
DATABASE MANAGEMENT
DATABASE
MULTITASKING
Languages:
English
Read
Write
Speak
Minimum Degree Required: Bachelor's Degree
Patents: No
Publications: No
Veteran Status: No
# of Positions: 1
Location:
Oakland, CA
450 30th St,
Schedule:
Hours Per Week: 40.00
Hours Per Day: 8.00
Interview Notes: Monday through Friday 8 a.m. to 5 p.m.