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Posting Date: 30 Jan 2026
City: Chicago
Location: Chicago, IL, US, 60603
Contract Type: Permanent
Division: RINA Consulting IFI Commercial and Tender Management
Level of experience: Junior
RINA is currently recruiting for a
Proposal Coordinator
to join its office in
Chicago, IL
within the
RINA Consulting IFI Commercial and Tender Management
Division.
Compensation Data $60,000 - $70,000 commensurate with education and experience
Mission The Proposal Coordinator facilitates the RINA North America proposal process for assigned company pursuits within the Energy and Infrastructure & Mobility industries by leading kickoff strategic planning calls, coordinating cross-functional input, and ensuring timely, high-quality deliverables that align with client requirements and RINA brand standards
Key Accountabilities
Analyze client request (RFP/Q) and develop proposal responsibility matrix and schedule for review by senior proposal staff
Set up and lead proposal kickoff calls to ensure alignment on proposal strategy and direction
Set up and format proposal documents and presentation decks according to RINA templates
Coordinate technical content from operations teams
Prepare draft versions of proposal content as assigned (resumes, project fact sheets, corporate information)
Proofread all material for grammatical and formatting errors
Edit content to convey clear, concise messaging
Create simple graphics that meet RINA brand standards
Work closely with senior proposal staff to manage timelines for each proposal, ensuring that deadlines are met
Regularly communicate proposal or presentation status and progress to operations team
Verify compliance with client requirements
Facilitate proposal or presentation review meetings as necessary
When hard copies are required, physically produce documents using internal production resources OR coordinate vendor production of documents
Coordinate on time delivery of assigned proposals, whether via online portal, FedEx, or via RINA employee
Archive proposal documents as per regional policy
Attend weekly Proposal Team meetings to review pending items, proposal status, and team initiatives
Provide assistance to senior proposal staff
Qualifications
1+ years of proposal experience in a professional services industry (engineering, architecture, construction, technology, finance, legal, or project management consulting)
Proficient with Microsoft Word, Microsoft PowerPoint, and Adobe InDesign
Strong organizational skills
Excellent attention to detail and time management skills
Ability to multi‑task
Critical thinker
Comfortable self‑managing: motivated self‑starter who will work well with a geographically dispersed team.
Proficient in working with a variety of personality types while maintaining professionalism and accountability.
Understanding of basic marketing principles
Basic understanding of A/E/C industry terminology and procedures preferred
Experience working under tight time constraints a plus.
The above statements are intended to describe the general nature of the work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.
FORESIGHT & INSIGHT - Context awareness adopting a systemic perspective and informed decision making.
WORKPLACE DYNAMICS - Resourcefulness in shaping progress and working efficiently.
INTERPERSONAL INFLUENCE - Skills and strategies we use to interact effectively with others.
DOMAIN & BUSINESS ACUMEN - Applying a scientific approach and critical thinking in operations and solution development within area of expertise.
PERSONAL EMPOWERMENT - Ownership for life, work and results, striving to grow professionally and personally.
RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.
RINA North America provides a comprehensive benefits package, including the following insurance options: Medical, Dental, Vision, Medical Flexible Spending Account, Dependent Care Spending Account, Health Savings Account, Transit, Parking, Basic Life, Basic AD&DD, Voluntary Life, Voluntary AD&DD, Short-Term Disability, Long-Term Disability, Voluntary Accident, Voluntary Critical Illness, Identity Theft Protection, Pet Insurance, and Employee Assistance Program. Additional benefits provided include paid time off, company holidays, tuition reimbursement, nursery grant, travel resource services, and 401K plan with company discretionary match.
At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. It is the policy of RINA to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy), national origin, age, disabilities, marital status, sexual orientation, genetics, military status, disabled veterans, recently separated veterans, other protected veterans (veterans who served during a war or in a campaign or expedition for which a badge has been authorized), and Armed Forces service medal veteran, or any other characteristic protected by state or federal law. We are strongly committed to this policy and believe in the concept and spirit of the law.
RINA does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of RINA without a prior written search agreement will be considered unsolicited and the property of RINA. Please, no phone calls or emails.
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Posting Date: 30 Jan 2026
City: Chicago
Location: Chicago, IL, US, 60603
Contract Type: Permanent
Division: RINA Consulting IFI Commercial and Tender Management
Level of experience: Junior
RINA is currently recruiting for a
Proposal Coordinator
to join its office in
Chicago, IL
within the
RINA Consulting IFI Commercial and Tender Management
Division.
Compensation Data $60,000 - $70,000 commensurate with education and experience
Mission The Proposal Coordinator facilitates the RINA North America proposal process for assigned company pursuits within the Energy and Infrastructure & Mobility industries by leading kickoff strategic planning calls, coordinating cross-functional input, and ensuring timely, high-quality deliverables that align with client requirements and RINA brand standards
Key Accountabilities
Analyze client request (RFP/Q) and develop proposal responsibility matrix and schedule for review by senior proposal staff
Set up and lead proposal kickoff calls to ensure alignment on proposal strategy and direction
Set up and format proposal documents and presentation decks according to RINA templates
Coordinate technical content from operations teams
Prepare draft versions of proposal content as assigned (resumes, project fact sheets, corporate information)
Proofread all material for grammatical and formatting errors
Edit content to convey clear, concise messaging
Create simple graphics that meet RINA brand standards
Work closely with senior proposal staff to manage timelines for each proposal, ensuring that deadlines are met
Regularly communicate proposal or presentation status and progress to operations team
Verify compliance with client requirements
Facilitate proposal or presentation review meetings as necessary
When hard copies are required, physically produce documents using internal production resources OR coordinate vendor production of documents
Coordinate on time delivery of assigned proposals, whether via online portal, FedEx, or via RINA employee
Archive proposal documents as per regional policy
Attend weekly Proposal Team meetings to review pending items, proposal status, and team initiatives
Provide assistance to senior proposal staff
Qualifications
1+ years of proposal experience in a professional services industry (engineering, architecture, construction, technology, finance, legal, or project management consulting)
Proficient with Microsoft Word, Microsoft PowerPoint, and Adobe InDesign
Strong organizational skills
Excellent attention to detail and time management skills
Ability to multi‑task
Critical thinker
Comfortable self‑managing: motivated self‑starter who will work well with a geographically dispersed team.
Proficient in working with a variety of personality types while maintaining professionalism and accountability.
Understanding of basic marketing principles
Basic understanding of A/E/C industry terminology and procedures preferred
Experience working under tight time constraints a plus.
The above statements are intended to describe the general nature of the work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.
FORESIGHT & INSIGHT - Context awareness adopting a systemic perspective and informed decision making.
WORKPLACE DYNAMICS - Resourcefulness in shaping progress and working efficiently.
INTERPERSONAL INFLUENCE - Skills and strategies we use to interact effectively with others.
DOMAIN & BUSINESS ACUMEN - Applying a scientific approach and critical thinking in operations and solution development within area of expertise.
PERSONAL EMPOWERMENT - Ownership for life, work and results, striving to grow professionally and personally.
RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.
RINA North America provides a comprehensive benefits package, including the following insurance options: Medical, Dental, Vision, Medical Flexible Spending Account, Dependent Care Spending Account, Health Savings Account, Transit, Parking, Basic Life, Basic AD&DD, Voluntary Life, Voluntary AD&DD, Short-Term Disability, Long-Term Disability, Voluntary Accident, Voluntary Critical Illness, Identity Theft Protection, Pet Insurance, and Employee Assistance Program. Additional benefits provided include paid time off, company holidays, tuition reimbursement, nursery grant, travel resource services, and 401K plan with company discretionary match.
At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. It is the policy of RINA to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy), national origin, age, disabilities, marital status, sexual orientation, genetics, military status, disabled veterans, recently separated veterans, other protected veterans (veterans who served during a war or in a campaign or expedition for which a badge has been authorized), and Armed Forces service medal veteran, or any other characteristic protected by state or federal law. We are strongly committed to this policy and believe in the concept and spirit of the law.
RINA does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of RINA without a prior written search agreement will be considered unsolicited and the property of RINA. Please, no phone calls or emails.
#J-18808-Ljbffr