Location:
Miller Activity Complex, 1375 W. Plum Creek Parkway, Castle Rock, CO 80104, USA
This posting will remain open continuously until filled.
The Town of Castle Rock’s future and the quality of that depend on the choices we make today. Do you want to be part of a team that makes decisions that work now while preserving and protecting Castle Rock’s identity and quality of life for the future? We value teamwork, cooperation, and quality communication. We strive to provide exceptional public service to our customers and encourage creativity and innovation. We welcome all who share these values to apply.
Responsibilities
The opportunity to make a difference in our community
Competitive total compensation with an excellent benefits package
Free membership to the MAC or Recreation Center
Independently plan, organize, and execute select Town events and programs from concept through completion.
Coordinate and manage vendors, contractors, and internal staff to deliver successful events.
Lead on-site event operations, including directing staff and serving as the primary client and vendor contact during setup and teardown.
Support the Supervisor and Sr. Supervisor by providing input on policies, workflows, and long-term event strategies.
Assist with the hiring, training, mentoring, and development of Event Staff Assistants and Coordinator I/II staff.
Support the Special Event Permit process as needed, including reviewing applications and coordinating logistics.
Collect event feedback and data to prepare post-event evaluations and recommendations for improvement.
Maintain accurate financial records, including P-Card compliance and budget reconciliation for assigned projects.
Serve as a representative of the Town in building and maintaining strong relationships with clients, vendors, and community partners.
Frequently work nights, early mornings, and weekends in alignment with event schedules. Serve as the on-call manager for rentals and permitted events.
Track deadlines, deliverables, and follow-up actions related to contracts, vendors, and event logistics using project management tools, primarily Excel and Asana.
May fill in as a back up to the Event Administrative Coordinator and/or Event Coordinator as needed.
Performs other duties as assigned or required.
Minimum Qualifications and Requirements Age Requirement:
Must be at least 21 years of age or older
Education:
An Associate’s Degree in Business, Event Management, Hospitality, or a closely related field.
A Bachelor's Degree is preferred.
Experience:
at least three to four (3‑4) years of experience in facility coordination, program coordination, and planning small‑ and large‑scale events, special event management, including at least one (1) year of leading and/or training part‑time/seasonal staff; or an equivalent combination of education, training, and experience.
Licenses & Certifications:
Must possess a valid Driver’s License
CPR/AED/First Aid Certification; or the ability to obtain within 30 days of hire
Knowledge, Skills, and Abilities:
Strong organizational and communication skills
Ability to work both independently and as part of a team
Ability to adapt to changing priorities and manage multiple tasks efficiently
Ability to provide excellent customer service to internal and external customers/participants
Proficiency in Microsoft Office Suite; experience with event or project management software preferred.
Flexible schedule with availability for nights, early mornings, weekends, and holidays.
Ability to communicate effectively in both oral and written form.
Ability to interpret a variety of instructions.
Ability to establish and maintain effective working relationships with supervisor, support staff and other departments/agencies the position interacts with.
Ability to work flexible hours including nights and weekends
Physical Demands
Moderate to heavy physical work to include lifting, carrying, pushing and/or pulling of objects and materials up to 50 pounds
Ability to exert heavy physical effort and frequent performance of activities requiring a full range of body movement including climbing, balancing, stooping, kneeling/bending, crouching, crawling, and/or twisting
Frequent hand/eye coordination to operate tools and electrical equipment as well as for driving equipment and vehicles
Vision for reading, recording and interpreting information
Speech communication and hearing to maintain communication with employees and citizens
Ability to physically access a variety of event sites
Works both indoors and out, and to withstand exposure to varying weather conditions
Other Requirements
May require the incumbent to occasionally use personal equipment (e.g., vehicle, cell phone, tools, etc.) in the course of their employment.
Must satisfactorily complete a criminal background and driving record check prior to commencing employment.
The Town of Castle Rock is an Equal Opportunity Employer.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
Miller Activity Complex, 1375 W. Plum Creek Parkway, Castle Rock, CO 80104, USA
This posting will remain open continuously until filled.
The Town of Castle Rock’s future and the quality of that depend on the choices we make today. Do you want to be part of a team that makes decisions that work now while preserving and protecting Castle Rock’s identity and quality of life for the future? We value teamwork, cooperation, and quality communication. We strive to provide exceptional public service to our customers and encourage creativity and innovation. We welcome all who share these values to apply.
Responsibilities
The opportunity to make a difference in our community
Competitive total compensation with an excellent benefits package
Free membership to the MAC or Recreation Center
Independently plan, organize, and execute select Town events and programs from concept through completion.
Coordinate and manage vendors, contractors, and internal staff to deliver successful events.
Lead on-site event operations, including directing staff and serving as the primary client and vendor contact during setup and teardown.
Support the Supervisor and Sr. Supervisor by providing input on policies, workflows, and long-term event strategies.
Assist with the hiring, training, mentoring, and development of Event Staff Assistants and Coordinator I/II staff.
Support the Special Event Permit process as needed, including reviewing applications and coordinating logistics.
Collect event feedback and data to prepare post-event evaluations and recommendations for improvement.
Maintain accurate financial records, including P-Card compliance and budget reconciliation for assigned projects.
Serve as a representative of the Town in building and maintaining strong relationships with clients, vendors, and community partners.
Frequently work nights, early mornings, and weekends in alignment with event schedules. Serve as the on-call manager for rentals and permitted events.
Track deadlines, deliverables, and follow-up actions related to contracts, vendors, and event logistics using project management tools, primarily Excel and Asana.
May fill in as a back up to the Event Administrative Coordinator and/or Event Coordinator as needed.
Performs other duties as assigned or required.
Minimum Qualifications and Requirements Age Requirement:
Must be at least 21 years of age or older
Education:
An Associate’s Degree in Business, Event Management, Hospitality, or a closely related field.
A Bachelor's Degree is preferred.
Experience:
at least three to four (3‑4) years of experience in facility coordination, program coordination, and planning small‑ and large‑scale events, special event management, including at least one (1) year of leading and/or training part‑time/seasonal staff; or an equivalent combination of education, training, and experience.
Licenses & Certifications:
Must possess a valid Driver’s License
CPR/AED/First Aid Certification; or the ability to obtain within 30 days of hire
Knowledge, Skills, and Abilities:
Strong organizational and communication skills
Ability to work both independently and as part of a team
Ability to adapt to changing priorities and manage multiple tasks efficiently
Ability to provide excellent customer service to internal and external customers/participants
Proficiency in Microsoft Office Suite; experience with event or project management software preferred.
Flexible schedule with availability for nights, early mornings, weekends, and holidays.
Ability to communicate effectively in both oral and written form.
Ability to interpret a variety of instructions.
Ability to establish and maintain effective working relationships with supervisor, support staff and other departments/agencies the position interacts with.
Ability to work flexible hours including nights and weekends
Physical Demands
Moderate to heavy physical work to include lifting, carrying, pushing and/or pulling of objects and materials up to 50 pounds
Ability to exert heavy physical effort and frequent performance of activities requiring a full range of body movement including climbing, balancing, stooping, kneeling/bending, crouching, crawling, and/or twisting
Frequent hand/eye coordination to operate tools and electrical equipment as well as for driving equipment and vehicles
Vision for reading, recording and interpreting information
Speech communication and hearing to maintain communication with employees and citizens
Ability to physically access a variety of event sites
Works both indoors and out, and to withstand exposure to varying weather conditions
Other Requirements
May require the incumbent to occasionally use personal equipment (e.g., vehicle, cell phone, tools, etc.) in the course of their employment.
Must satisfactorily complete a criminal background and driving record check prior to commencing employment.
The Town of Castle Rock is an Equal Opportunity Employer.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr