Real Estate Sales Closing Coordinator
Baird & Warner, Chicago, Illinois, United States, 60290
About Baird & Warner Real Estate
Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. We believe that when you give people the support they need, amazing things can happen. At Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary The Commission Analyst plays a critical role in ensuring financial accuracy, consistency, and integrity across the business. This position works closely with agents, managers, vendors, and internal accounting teams to balance commission and escrow accounts, align reporting across all offices, and support the timely and accurate payment of commissions. This role requires deep knowledge of real estate transactions and the ability to learn and apply the unique policies, commission structures, and procedures of all 26 Baird & Warner offices.
Location Split between Chicago and Schaumburg
Hours Monday-Friday 8:30am-5pm
Essential Duties And Responsibilities Essential duties include but are not limited to the following:
Review, audit, and reconcile commission and escrow accounts to ensure all transactions are balanced and accurate
Process closed transactions and ensure proper and timely payment of agents, cooperating agents, and vendors
Review and process commission checks, including correct deductions, adjustments, and exceptions
Run, analyze, and balance daily, monthly, and ad-hoc escrow and commission reports
Ensure commission and financial reporting is consistent and aligned across all offices and departments
Accurately enter and maintain mortgage, closing, and commission data in internal systems
Process earnest money deposits and wire transfers
Maintain and update cooperating broker and vendor records
Work directly with agents, branch administrators, managers, and vendors to resolve commission questions, discrepancies, and complex scenarios
Provide professional guidance and support to branch office administrators and sales associates regarding commission policies, procedures, and transaction issues
Learn and apply the unique commission structures, policies, and operational procedures of all 26 offices
Identify trends, errors, or inconsistencies in reporting or processing and recommend improvements
Assist with audits, month-end close activities, and special financial projects as needed
General office duties including customer service requests, filing, phones, and projects
Supporting all of B&W's business units
Learning and fully understanding Commission plans, fee schedules, Receivables
Requirements
Strong computer skills including Microsoft Excel, Word, and Gmail; Zendesk and Profit Power experience preferred
Excellent math and analytical aptitude with strong attention to detail
Highly organized and able to manage multiple priorities in a fast-paced environment
Strong data entry and reconciliation experience
Excellent written, verbal, and customer service skills
Professional, solutions-oriented communication style when working with agents, managers, and vendors
Ability to learn and retain complex commission structures and office-specific policies
Team-player attitude with a strong sense of accountability and ownership
Detail-oriented with strong follow-through
High School Diploma or equivalent required; associate's or bachelor's degree in accounting, finance, or business a plus
Benefits
Medical
Dental
Vision
401k
PTO
VTO
Salary Range $50,000-$55,000
#J-18808-Ljbffr
Job Summary The Commission Analyst plays a critical role in ensuring financial accuracy, consistency, and integrity across the business. This position works closely with agents, managers, vendors, and internal accounting teams to balance commission and escrow accounts, align reporting across all offices, and support the timely and accurate payment of commissions. This role requires deep knowledge of real estate transactions and the ability to learn and apply the unique policies, commission structures, and procedures of all 26 Baird & Warner offices.
Location Split between Chicago and Schaumburg
Hours Monday-Friday 8:30am-5pm
Essential Duties And Responsibilities Essential duties include but are not limited to the following:
Review, audit, and reconcile commission and escrow accounts to ensure all transactions are balanced and accurate
Process closed transactions and ensure proper and timely payment of agents, cooperating agents, and vendors
Review and process commission checks, including correct deductions, adjustments, and exceptions
Run, analyze, and balance daily, monthly, and ad-hoc escrow and commission reports
Ensure commission and financial reporting is consistent and aligned across all offices and departments
Accurately enter and maintain mortgage, closing, and commission data in internal systems
Process earnest money deposits and wire transfers
Maintain and update cooperating broker and vendor records
Work directly with agents, branch administrators, managers, and vendors to resolve commission questions, discrepancies, and complex scenarios
Provide professional guidance and support to branch office administrators and sales associates regarding commission policies, procedures, and transaction issues
Learn and apply the unique commission structures, policies, and operational procedures of all 26 offices
Identify trends, errors, or inconsistencies in reporting or processing and recommend improvements
Assist with audits, month-end close activities, and special financial projects as needed
General office duties including customer service requests, filing, phones, and projects
Supporting all of B&W's business units
Learning and fully understanding Commission plans, fee schedules, Receivables
Requirements
Strong computer skills including Microsoft Excel, Word, and Gmail; Zendesk and Profit Power experience preferred
Excellent math and analytical aptitude with strong attention to detail
Highly organized and able to manage multiple priorities in a fast-paced environment
Strong data entry and reconciliation experience
Excellent written, verbal, and customer service skills
Professional, solutions-oriented communication style when working with agents, managers, and vendors
Ability to learn and retain complex commission structures and office-specific policies
Team-player attitude with a strong sense of accountability and ownership
Detail-oriented with strong follow-through
High School Diploma or equivalent required; associate's or bachelor's degree in accounting, finance, or business a plus
Benefits
Medical
Dental
Vision
401k
PTO
VTO
Salary Range $50,000-$55,000
#J-18808-Ljbffr