Overview
This position is responsible for the administration of county benefits, workers compensation, FMLA and county leave programs, and other human resources tasks described herein. Schedule
Days: Monday - Friday, weekends rarely Work Hours: 8:00 AM - 4:30 PM (may vary based on need) Hours Per Shift: 8 Shifts Per Pay Period: 10 Position FTE: 1.00 Applications are being accepted from current County employees as well as members of the public.
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Key Responsibilities
Review and process employee maintenance changes ensuring accuracy, timeliness and completeness of employee information in the Human Resources Information System (HRIS). Work closely with all areas of the Finance Department to ensure necessary communication and accurate information is maintained in HRIS system to ensure accurate payroll processing. Provide daily maintenance and updating of benefit rates, pay rates, codes and tables in HRIS system and perform significant year-end closing functions; provide subject matter expert guidance to other staff regarding data types and HRIS system functions. Administer employee benefit programs including wellness program, employee assistance program, group life insurance, medical, dental and vision, short-term and long-term disability, pensions, investments, and savings; include claims resolution, change reporting, payment processing and tracking; annual re-evaluation of policies for cost effectiveness; information activities program; and vendor management. Provide statistical data relative to employee benefits and workers compensation to the Benefits Manager upon request. Administer and coordinate open and annual enrollment for all county benefits according to established policies and procedures; confirm elections with employees; manage S125 plan renewals and annual required notice distribution; collect, manage and enter related data. Assist in the implementation of approved benefit plans and changes; prepare announcement material, booklets, and other media for communicating plans to employees; conduct employee meetings and arrange for enrollment of employees in optional plans; conduct employee benefit seminars; revise and reissue communications; advise and counsel employees on existing benefits. Serve as subject matter expert and liaison for all departments regarding benefits, retirement, FMLA and county leaves and workers compensation issues; provide information, resolve employee and manager questions, and coordinate with third-party vendors as needed. Review and monitor benefit claims paid by the county and report budget and policy concerns to management. Assist Benefits Manager in the preparation of the benefit budget. Assist in compliance with the Affordable Care Act, including 1095 generation and distribution; prepare 1095 files for IRS submission. Oversee and provide guidance for the entire FMLA process including coordinating services with FMLA vendor, departmental communication, employee support and problem solving; coordinate with other benefits. Manage S125 plan including reconciliation of monthly invoices, payment processing and year-end plan reconciliation and tracking/processing forfeitures. Maintain accurate employee data by performing monthly/yearly reconciliation of participation and billing charges in relation to health insurance, dental insurance and other applicable benefits. Conduct employee onboarding, transfers and off-boarding ensuring completeness of all benefit enrollment and change forms; explain changes in benefits when appropriate. Administer the entire COBRA process, including notifications, compliance, and enrollment; generate overage dependent letters for 26-year-olds. Maintain and update retiree and OPEB data in HRIS and internal spreadsheets; maintain sick credit usage, provide annual and monthly premium coupons and maintain monthly EFT payments to Treasurer; monitor retiree changes (ages, Medicare eligibility, sick credit balances, COBRA eligibility); assist with retiree and COBRA invoicing; provide retiree communications; work with Finance on OPEB liability. Work with Finance to prepare information and provide assistance for annual audit; provide training seminars for employees on benefit changes. Oversee and provide guidance for the entire Workers Compensation process including coordinating services with outside program administrator, departmental communication, employee support and problem solving; maintain records for recordable and non-recordable injuries; maintain workers compensation, benefit records, reports and employee files. Assist in the development and implementation of internal policies and procedures regarding workers compensation reporting. Track employees working with work-related restrictions. First point of contact for Badge/Access system; create new and replacement employee badges; assign initial building access to new hire badges and communicate access issues with appropriate management. Create payroll and holiday schedules. Participate in benefits-related purchasing proposals (RFPs). Create, coordinate and distribute quarterly employee newsletters and communications regarding monthly benefit highlights, vendor notices, vendor meetings (health, dental, retirement) and wellness features. Create, maintain and update processes and procedures for all duties/benefit types listed. Demonstrate a commitment to county safety and risk management efforts. Special projects as assigned. Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education And/or Experience Bachelor’s degree, and four to five years of relevant prior experience working with employee benefits. Proven ability to analyze financial information, knowledge of employee benefits and the ability to train county staff regarding employee benefit options. Certifications, Licenses and Registrations Prefer Certified Employee Benefit Specialist (CEBS) certification. Valid driver’s license. Must maintain minimum auto liability insurance and have a good driving record. Use of personal vehicle to travel to assigned departments is required. Interactions and Communications
Interactions and Communications Provides specialized information and/or recommendations to others regarding an area of expertise. Strong written, verbal and interpersonal skills are required. Ability to maintain confidentiality. Decision Making
Decision Making This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department. Thinking and Problem Solving
Thinking and Problem Solving In relation to established procedures, protocols and policies of the county, challenges in this position tend to be diverse. Strong financial and analytical skills are required. Tools & Equipment Used
Tools & Equipment Used Telephone Personal Computer/Printer Calculator Related Accounting/Payroll Software Fax Machine Scanner Copy Machine Work Environment and Physical Demands
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
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This position is responsible for the administration of county benefits, workers compensation, FMLA and county leave programs, and other human resources tasks described herein. Schedule
Days: Monday - Friday, weekends rarely Work Hours: 8:00 AM - 4:30 PM (may vary based on need) Hours Per Shift: 8 Shifts Per Pay Period: 10 Position FTE: 1.00 Applications are being accepted from current County employees as well as members of the public.
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Key Responsibilities
Review and process employee maintenance changes ensuring accuracy, timeliness and completeness of employee information in the Human Resources Information System (HRIS). Work closely with all areas of the Finance Department to ensure necessary communication and accurate information is maintained in HRIS system to ensure accurate payroll processing. Provide daily maintenance and updating of benefit rates, pay rates, codes and tables in HRIS system and perform significant year-end closing functions; provide subject matter expert guidance to other staff regarding data types and HRIS system functions. Administer employee benefit programs including wellness program, employee assistance program, group life insurance, medical, dental and vision, short-term and long-term disability, pensions, investments, and savings; include claims resolution, change reporting, payment processing and tracking; annual re-evaluation of policies for cost effectiveness; information activities program; and vendor management. Provide statistical data relative to employee benefits and workers compensation to the Benefits Manager upon request. Administer and coordinate open and annual enrollment for all county benefits according to established policies and procedures; confirm elections with employees; manage S125 plan renewals and annual required notice distribution; collect, manage and enter related data. Assist in the implementation of approved benefit plans and changes; prepare announcement material, booklets, and other media for communicating plans to employees; conduct employee meetings and arrange for enrollment of employees in optional plans; conduct employee benefit seminars; revise and reissue communications; advise and counsel employees on existing benefits. Serve as subject matter expert and liaison for all departments regarding benefits, retirement, FMLA and county leaves and workers compensation issues; provide information, resolve employee and manager questions, and coordinate with third-party vendors as needed. Review and monitor benefit claims paid by the county and report budget and policy concerns to management. Assist Benefits Manager in the preparation of the benefit budget. Assist in compliance with the Affordable Care Act, including 1095 generation and distribution; prepare 1095 files for IRS submission. Oversee and provide guidance for the entire FMLA process including coordinating services with FMLA vendor, departmental communication, employee support and problem solving; coordinate with other benefits. Manage S125 plan including reconciliation of monthly invoices, payment processing and year-end plan reconciliation and tracking/processing forfeitures. Maintain accurate employee data by performing monthly/yearly reconciliation of participation and billing charges in relation to health insurance, dental insurance and other applicable benefits. Conduct employee onboarding, transfers and off-boarding ensuring completeness of all benefit enrollment and change forms; explain changes in benefits when appropriate. Administer the entire COBRA process, including notifications, compliance, and enrollment; generate overage dependent letters for 26-year-olds. Maintain and update retiree and OPEB data in HRIS and internal spreadsheets; maintain sick credit usage, provide annual and monthly premium coupons and maintain monthly EFT payments to Treasurer; monitor retiree changes (ages, Medicare eligibility, sick credit balances, COBRA eligibility); assist with retiree and COBRA invoicing; provide retiree communications; work with Finance on OPEB liability. Work with Finance to prepare information and provide assistance for annual audit; provide training seminars for employees on benefit changes. Oversee and provide guidance for the entire Workers Compensation process including coordinating services with outside program administrator, departmental communication, employee support and problem solving; maintain records for recordable and non-recordable injuries; maintain workers compensation, benefit records, reports and employee files. Assist in the development and implementation of internal policies and procedures regarding workers compensation reporting. Track employees working with work-related restrictions. First point of contact for Badge/Access system; create new and replacement employee badges; assign initial building access to new hire badges and communicate access issues with appropriate management. Create payroll and holiday schedules. Participate in benefits-related purchasing proposals (RFPs). Create, coordinate and distribute quarterly employee newsletters and communications regarding monthly benefit highlights, vendor notices, vendor meetings (health, dental, retirement) and wellness features. Create, maintain and update processes and procedures for all duties/benefit types listed. Demonstrate a commitment to county safety and risk management efforts. Special projects as assigned. Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education And/or Experience Bachelor’s degree, and four to five years of relevant prior experience working with employee benefits. Proven ability to analyze financial information, knowledge of employee benefits and the ability to train county staff regarding employee benefit options. Certifications, Licenses and Registrations Prefer Certified Employee Benefit Specialist (CEBS) certification. Valid driver’s license. Must maintain minimum auto liability insurance and have a good driving record. Use of personal vehicle to travel to assigned departments is required. Interactions and Communications
Interactions and Communications Provides specialized information and/or recommendations to others regarding an area of expertise. Strong written, verbal and interpersonal skills are required. Ability to maintain confidentiality. Decision Making
Decision Making This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department. Thinking and Problem Solving
Thinking and Problem Solving In relation to established procedures, protocols and policies of the county, challenges in this position tend to be diverse. Strong financial and analytical skills are required. Tools & Equipment Used
Tools & Equipment Used Telephone Personal Computer/Printer Calculator Related Accounting/Payroll Software Fax Machine Scanner Copy Machine Work Environment and Physical Demands
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
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