Administrative Assistant, Senior - LCMG Executive Leadership
Children’s Research Fund, Chicago, Illinois, United States, 60290
Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.**Location**American Dental Associates (ADA)**Job Description**1. Provides advanced administrative clerical support to a Sr. Director and/or Physician Division Head and their respective staff for clinical and/or operational initiatives.
2. Prepares and composes routine correspondence, memoranda, reports, presentations, etc.
3. Screens telephone calls and visitors, and resolves routine and complex inquiries.
4. Schedules and maintains calendars, meetings, and travel itineraries.
5. Prepares and distributes meeting materials, agendas, and meeting notes upon request using Microsoft Office Suite applications.
6. Gathers and analyzes data in preparation for special reports and regular meetings.
7. Assists Administrator and Directors with project management on special projects as requested, *(work task breakdowns, prioritization, and scheduling*).
8. Assist with budget data maintenance and information distribution among directors.9. Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.10. Reconciles purchasing card, submits expense reports, purchase orders, and check requests.11. Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
12. May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
13. Manages department lists and directories; creates and maintains departmental organization charts.14. Other job functions as assigned.**Knowledge/Skills/Abilities**
1. High School Diploma, Bachelor’s Degree preferred
2. Three years general office or secretarial experience that includes one year of mid-level management support required. Hospital or physician office experience preferred.
3. Extensive knowledge and experience working with Microsoft applications such as Microsoft Word, Excel, and PowerPoint with the ability to operate standard office equipment (examples: photocopy machine, facsimile machine, calculator, etc.). Ability to type at least 40 wpm is preferred.
4. Must have excellent organizational and prioritization skills to effectively manage priorities of multiple team members.
5. Ability to provide high level of quality customer service to team members, employees, management staff, in addition to external customers.6. Excellent written and verbal communication skills, self-motivated and professional.
7. Efficient time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.
8. Ability to work independently and complete tasks with accuracy and minimal direction.
9. Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.**Education**High School Diploma/GED (Required)**Pay Range**$24.00-$39.24 HourlyAt Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following
to learn more about our benefits.**Benefit Statement****For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:**Medical, dental and vision insuranceEmployer paid group term life and disabilityEmployer contribution toward Health Savings AccountFlexible Spending AccountsPaid Time Off (PTO), Paid Holidays and Paid Parental Leave403(b) with a 5% employer matchVarious voluntary benefits:* Supplemental Life, AD&D and Disability* Critical Illness, Accident and Hospital Indemnity coverage* Tuition assistance* Student loan servicing and support* Adoption benefits* Backup Childcare and Eldercare* Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members* Discount on services at Lurie Children’s facilities* Discount purchasing program**There’s a Place for You with Us**At Lurie Children’s, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints — recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.
*Lurie Children’s and its affiliates are equal employment opportunity employers.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.*Support email: candidatesupport@luriechildrens.orgAnn & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. #J-18808-Ljbffr
2. Prepares and composes routine correspondence, memoranda, reports, presentations, etc.
3. Screens telephone calls and visitors, and resolves routine and complex inquiries.
4. Schedules and maintains calendars, meetings, and travel itineraries.
5. Prepares and distributes meeting materials, agendas, and meeting notes upon request using Microsoft Office Suite applications.
6. Gathers and analyzes data in preparation for special reports and regular meetings.
7. Assists Administrator and Directors with project management on special projects as requested, *(work task breakdowns, prioritization, and scheduling*).
8. Assist with budget data maintenance and information distribution among directors.9. Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.10. Reconciles purchasing card, submits expense reports, purchase orders, and check requests.11. Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
12. May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
13. Manages department lists and directories; creates and maintains departmental organization charts.14. Other job functions as assigned.**Knowledge/Skills/Abilities**
1. High School Diploma, Bachelor’s Degree preferred
2. Three years general office or secretarial experience that includes one year of mid-level management support required. Hospital or physician office experience preferred.
3. Extensive knowledge and experience working with Microsoft applications such as Microsoft Word, Excel, and PowerPoint with the ability to operate standard office equipment (examples: photocopy machine, facsimile machine, calculator, etc.). Ability to type at least 40 wpm is preferred.
4. Must have excellent organizational and prioritization skills to effectively manage priorities of multiple team members.
5. Ability to provide high level of quality customer service to team members, employees, management staff, in addition to external customers.6. Excellent written and verbal communication skills, self-motivated and professional.
7. Efficient time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.
8. Ability to work independently and complete tasks with accuracy and minimal direction.
9. Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.**Education**High School Diploma/GED (Required)**Pay Range**$24.00-$39.24 HourlyAt Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following
to learn more about our benefits.**Benefit Statement****For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:**Medical, dental and vision insuranceEmployer paid group term life and disabilityEmployer contribution toward Health Savings AccountFlexible Spending AccountsPaid Time Off (PTO), Paid Holidays and Paid Parental Leave403(b) with a 5% employer matchVarious voluntary benefits:* Supplemental Life, AD&D and Disability* Critical Illness, Accident and Hospital Indemnity coverage* Tuition assistance* Student loan servicing and support* Adoption benefits* Backup Childcare and Eldercare* Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members* Discount on services at Lurie Children’s facilities* Discount purchasing program**There’s a Place for You with Us**At Lurie Children’s, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints — recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.
*Lurie Children’s and its affiliates are equal employment opportunity employers.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.*Support email: candidatesupport@luriechildrens.orgAnn & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. #J-18808-Ljbffr