Job Summary
The purpose of the Property Manager Assistant position is to provide administrative support to the Property Managers and assist with the day-to-day functions and operations of the Property Management Department in all aspects of the management of commercial real estate and tenant relations. This position exists in a temperature-controlled environment.
Essential/Key Functions
Provide administrative support to Property Managers within the Property Management Department on a day-to-day basis.
Assist Property Managers in maintaining tenant relations and ensuring tenant satisfaction on an on-going basis, including engaging in regular communication with tenants and follow-up on tenant complaints and service requests.
Prepare commercial lease documents and correspondence to tenants.
Perform data entry of lease documents and related information pertaining to lease administration.
Use computer software tools and products provided by the company (i.e. Microsoft Outlook, Word, Excel, and Yardi Voyager) to track tenant contact information and maintain tenant lease information.
Assist with tenant occupancy, including delivering and preparing commercial lease documents, as needed.
Ensure that the tenant files are properly maintained and kept in accordance with company policy and procedure.
Perform basic accounting functions.
Provide administrative support to other departments of MIMCO, LLC., including, but not limited to, managing the phones at the front desk, and supporting the Leasing, Maintenance, Construction and Accounting Departments, on an as needed basis.
Abide by all company policies and procedures.
Perform all other duties and responsibilities as directed and assigned by management.
Perform in a manner that will prevent errors and omissions.
Comply with MIMCO policies and procedures.
Physical presence on the job is essential and necessary.
Other duties as assigned by management.
Requirements Management Responsibilities No direct reports.
Minimum (Required) Qualifications Education
Associate degree or equivalent combination of education.
High School.
Experience
1 year of experience in commercial property management.
1+ years of experience in customer service.
Knowledge, Skills And Abilities
Must be well organized.
Excellent customer service and interpersonal skills.
Knowledge of basic accounting and mathematic skills.
Self‑motivated and proactive, both with respect to managing workload and personal career development.
Strong attention to detail.
Bilingual (English/Spanish) preferred.
Must manage time well.
Must be fluent in English.
Good interpersonal and organizational skills.
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
Disclaimer This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. As a part of our onboarding process, we participate in the E-Verify Program.
Physical, Mental And Environmental Requirements Physical, mental and environmental requirements include the ability to bend, stand, write, read/comprehend, lift loads up to 25 lbs. Basic functions may involve exposure to noise, dust, fumes and environmental changes. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Reasonable Accommodation
Additional modifying equipment or devices.
Modified work schedules.
Providing an interpreter (sign language); or
Making the work environment readily accessible to individuals with disabilities.
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Essential/Key Functions
Provide administrative support to Property Managers within the Property Management Department on a day-to-day basis.
Assist Property Managers in maintaining tenant relations and ensuring tenant satisfaction on an on-going basis, including engaging in regular communication with tenants and follow-up on tenant complaints and service requests.
Prepare commercial lease documents and correspondence to tenants.
Perform data entry of lease documents and related information pertaining to lease administration.
Use computer software tools and products provided by the company (i.e. Microsoft Outlook, Word, Excel, and Yardi Voyager) to track tenant contact information and maintain tenant lease information.
Assist with tenant occupancy, including delivering and preparing commercial lease documents, as needed.
Ensure that the tenant files are properly maintained and kept in accordance with company policy and procedure.
Perform basic accounting functions.
Provide administrative support to other departments of MIMCO, LLC., including, but not limited to, managing the phones at the front desk, and supporting the Leasing, Maintenance, Construction and Accounting Departments, on an as needed basis.
Abide by all company policies and procedures.
Perform all other duties and responsibilities as directed and assigned by management.
Perform in a manner that will prevent errors and omissions.
Comply with MIMCO policies and procedures.
Physical presence on the job is essential and necessary.
Other duties as assigned by management.
Requirements Management Responsibilities No direct reports.
Minimum (Required) Qualifications Education
Associate degree or equivalent combination of education.
High School.
Experience
1 year of experience in commercial property management.
1+ years of experience in customer service.
Knowledge, Skills And Abilities
Must be well organized.
Excellent customer service and interpersonal skills.
Knowledge of basic accounting and mathematic skills.
Self‑motivated and proactive, both with respect to managing workload and personal career development.
Strong attention to detail.
Bilingual (English/Spanish) preferred.
Must manage time well.
Must be fluent in English.
Good interpersonal and organizational skills.
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
Disclaimer This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. As a part of our onboarding process, we participate in the E-Verify Program.
Physical, Mental And Environmental Requirements Physical, mental and environmental requirements include the ability to bend, stand, write, read/comprehend, lift loads up to 25 lbs. Basic functions may involve exposure to noise, dust, fumes and environmental changes. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Reasonable Accommodation
Additional modifying equipment or devices.
Modified work schedules.
Providing an interpreter (sign language); or
Making the work environment readily accessible to individuals with disabilities.
#J-18808-Ljbffr