Assistant to Senior Director, Equity Diversity & Inclusion
Washington Staffing, Seattle, Washington, United States, 98101
Assistant To The Senior Director Of Equity, Diversity & Inclusion
As the Assistant to the Senior Director of Equity, Diversity & Inclusion, you will provide high-level project coordination and administrative support to the Senior Director and the Office of Equity, Diversity, and Inclusion (OEDI), with responsibilities spanning across both the EDI and Workforce Development teams to advance the office's mission and strategic priorities across the Port and the broader community. You will provide a range of complex Senior Directorlevel administrative services, including managing a dynamic calendar with internal and external stakeholders, prioritizing requests based on urgency, and maintaining appropriate security and confidentiality. You will coordinate day-to-day administrative support for the OEDI team, including onboarding and offboarding staff, reconciling Port travel cards, supporting and troubleshooting IT needs, and completing required paperwork for both teams. You will collaborate with the OEDI team and Senior Director to support internal communications, including maintaining the SharePoint site for Change Team members and the OEDI team, updating the internal Compass site, and creating materials and support resources for the Change Team. You will also serve as one of OEDI's content coordinators, responsible for editing and maintaining both internal and external web content. You will serve as OEDI's Learning Management System (LMS) coordinator by creating and managing trainings and events, tracking and entering attendance, generating training completion reports, responding to employee questions about navigating EDI trainings, and posting or updating training announcements on Compass. You will lead and coordinate all logistics of OEDI procurement, budget, and accounting functions; develop and manage the department budget and quarterly reports; process invoices from community partners and consultants; submit promotional hosting requests and expense reports; maintain documentation for goods, services, and service agreements; and manage internal expense controls, including updating EX-2 and Purchase Card Approver records for the Central Procurement Office annually or as needed. You will manage event logistics such as venue selection, food service coordination, vendor management, invitation design and distribution, and meeting setupincluding technical support, materials preparation, and day-of assistance. You will also support internal Port employee events by managing invitations, communications, venue research, catering, and AV needs. You will work with the OEDI team to proactively identify opportunities to improve systems, processes, and technology. Who you are: Experienced
You have five (5) years of senior level administrative experience supporting senior management or executives that includes scheduling, budget and contract management, event planning, and project management. Desired
We hope you bring a strong commitment to equity, proven proficiency in senior-level administrative support, budgeting and procurement, clear and effective communication, strong attention to detail, technical proficiency, and the ability to manage multiple priorities, projects, and events in a collaborative, fast-paced environment. Committed to Equity
You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees. Proficient
You bring expertise in financial tracking, and contract management, including accounts payable, accounts receivable, reconciliation, and expenditure monitoring. You center equity and justice in your approach to relationship building and teamwork. You understand key business and management practicessuch as planning, resource allocation, leadership, team building, and coordinationand have experience in project and event management, including best practices for meeting setup, event protocol, and logistics. Efficient Communicator
You are able to develop and maintain effective, trusting relationships, establishing credibility at all levels of the organization. You can also analyze and synthesize information from diverse sources and communicate key concepts clearly and effectively. Adaptable & Detail-Oriented
You demonstrate strong attention to detail and a high level of accuracy while effectively managing multiple concurrent priorities. You also bring skills in event planning and project management. Technically Skilled
You are proficient in a variety of computer programs, including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint. What else you need to know: Work Schedule
Your normal work schedule will be Monday
Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work during emergencies. Work Environment - This work will take place in a hybrid/in-office setting at Management's discretion. Washington State Residency Requirement
Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State. Overtime Eligible
You are eligible for overtime pay in this role. Why you'll love it here: The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port's mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle's website. If the position is represented by a union, please refer to the Collective Bargaining Agreement or contact the appropriate Union Representative for specific information related to benefits and eligibility. Healthcare
Medical, Dental, and Vision Care with options that work for you and your family. Paid Vacation
Just about four weeks per year that increases with tenure to rest and rejuvenate. Paid Sick Leave
At least one hour of sick leave for every 40 hours worked. Holidays
More than ten days per year to celebrate with family and friends away from work. Pension/Retirement Plans
A pension and additional savings plans to prepare for your future after the Port. Getting to Work
From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid. Parental Leave
Six weeks of paid leave to spend with new additions to your immediate family. Development
From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture. Equity, Diversity, and Inclusion
The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees
regardless of race, gender, and other identities
succeed and reach their fullest potential. Work-Life Balance
We provide the resources to help you create habits to be healthy and balanced. Mission Driven
We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner. Location: Downtown Seattle Organization: Equity, Diversity & Inclusion Employee Status: Regular Schedule: Full-time Posting Expires: Feb 15, 2026, 11:59:00 PM Minimum Salary: 47.06 Midpoint Salary: 63.68 Req ID: 003861 The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances.
As the Assistant to the Senior Director of Equity, Diversity & Inclusion, you will provide high-level project coordination and administrative support to the Senior Director and the Office of Equity, Diversity, and Inclusion (OEDI), with responsibilities spanning across both the EDI and Workforce Development teams to advance the office's mission and strategic priorities across the Port and the broader community. You will provide a range of complex Senior Directorlevel administrative services, including managing a dynamic calendar with internal and external stakeholders, prioritizing requests based on urgency, and maintaining appropriate security and confidentiality. You will coordinate day-to-day administrative support for the OEDI team, including onboarding and offboarding staff, reconciling Port travel cards, supporting and troubleshooting IT needs, and completing required paperwork for both teams. You will collaborate with the OEDI team and Senior Director to support internal communications, including maintaining the SharePoint site for Change Team members and the OEDI team, updating the internal Compass site, and creating materials and support resources for the Change Team. You will also serve as one of OEDI's content coordinators, responsible for editing and maintaining both internal and external web content. You will serve as OEDI's Learning Management System (LMS) coordinator by creating and managing trainings and events, tracking and entering attendance, generating training completion reports, responding to employee questions about navigating EDI trainings, and posting or updating training announcements on Compass. You will lead and coordinate all logistics of OEDI procurement, budget, and accounting functions; develop and manage the department budget and quarterly reports; process invoices from community partners and consultants; submit promotional hosting requests and expense reports; maintain documentation for goods, services, and service agreements; and manage internal expense controls, including updating EX-2 and Purchase Card Approver records for the Central Procurement Office annually or as needed. You will manage event logistics such as venue selection, food service coordination, vendor management, invitation design and distribution, and meeting setupincluding technical support, materials preparation, and day-of assistance. You will also support internal Port employee events by managing invitations, communications, venue research, catering, and AV needs. You will work with the OEDI team to proactively identify opportunities to improve systems, processes, and technology. Who you are: Experienced
You have five (5) years of senior level administrative experience supporting senior management or executives that includes scheduling, budget and contract management, event planning, and project management. Desired
We hope you bring a strong commitment to equity, proven proficiency in senior-level administrative support, budgeting and procurement, clear and effective communication, strong attention to detail, technical proficiency, and the ability to manage multiple priorities, projects, and events in a collaborative, fast-paced environment. Committed to Equity
You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees. Proficient
You bring expertise in financial tracking, and contract management, including accounts payable, accounts receivable, reconciliation, and expenditure monitoring. You center equity and justice in your approach to relationship building and teamwork. You understand key business and management practicessuch as planning, resource allocation, leadership, team building, and coordinationand have experience in project and event management, including best practices for meeting setup, event protocol, and logistics. Efficient Communicator
You are able to develop and maintain effective, trusting relationships, establishing credibility at all levels of the organization. You can also analyze and synthesize information from diverse sources and communicate key concepts clearly and effectively. Adaptable & Detail-Oriented
You demonstrate strong attention to detail and a high level of accuracy while effectively managing multiple concurrent priorities. You also bring skills in event planning and project management. Technically Skilled
You are proficient in a variety of computer programs, including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint. What else you need to know: Work Schedule
Your normal work schedule will be Monday
Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work during emergencies. Work Environment - This work will take place in a hybrid/in-office setting at Management's discretion. Washington State Residency Requirement
Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State. Overtime Eligible
You are eligible for overtime pay in this role. Why you'll love it here: The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port's mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle's website. If the position is represented by a union, please refer to the Collective Bargaining Agreement or contact the appropriate Union Representative for specific information related to benefits and eligibility. Healthcare
Medical, Dental, and Vision Care with options that work for you and your family. Paid Vacation
Just about four weeks per year that increases with tenure to rest and rejuvenate. Paid Sick Leave
At least one hour of sick leave for every 40 hours worked. Holidays
More than ten days per year to celebrate with family and friends away from work. Pension/Retirement Plans
A pension and additional savings plans to prepare for your future after the Port. Getting to Work
From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid. Parental Leave
Six weeks of paid leave to spend with new additions to your immediate family. Development
From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture. Equity, Diversity, and Inclusion
The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees
regardless of race, gender, and other identities
succeed and reach their fullest potential. Work-Life Balance
We provide the resources to help you create habits to be healthy and balanced. Mission Driven
We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner. Location: Downtown Seattle Organization: Equity, Diversity & Inclusion Employee Status: Regular Schedule: Full-time Posting Expires: Feb 15, 2026, 11:59:00 PM Minimum Salary: 47.06 Midpoint Salary: 63.68 Req ID: 003861 The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances.