Executive Administrative Assistant - Global Asset Management Firm
Mission Staffing, New York, New York, us, 10261
Global Asset Management Firm - Executive Administrative Assistant
Overview
We are seeking a highly experienced
Executive Assistant (EA)
to provide senior-level administrative support to a
Managing Director and Senior Executives
at a global asset management firm. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-volume environment and has prior experience supporting senior leaders within financial services, preferably on the buy side. The EA will be part of a collaborative administrative team, requiring strong communication, discretion, and the ability to seamlessly coordinate across executives and support partners. Key Responsibilities Provide comprehensive administrative support to a Managing Director and senior executives, including complex calendar management, meeting coordination, and travel arrangements Manage high-volume scheduling across multiple time zones with accuracy and urgency Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups Serve as a trusted gatekeeper, exercising sound judgment, discretion, and confidentiality at all times Liaise closely with other Executive Assistants and administrative staff to ensure seamless coverage and team alignment Handle expense reporting, invoice processing, and ad hoc administrative requests Assist with special projects, events, and executive initiatives as needed Anticipate executive needs and proactively resolve scheduling or logistical challenges Qualifications & Experience 5+ years of experience
in an administrative or executive assistant capacity Prior experience within financial services required
(buy-side experience strongly preferred) Proven experience supporting senior-level executives in a fast-paced, high-demand environment Experience working as part of an
administrative team , with a collaborative and flexible mindset Demonstrated ability to manage
high-volume workloads
with exceptional attention to detail Strong organizational, time-management, and prioritization skills Excellent written and verbal communication skills High level of professionalism, discretion, and emotional intelligence Proficiency in Microsoft Office Suite and standard corporate systems 401(k) with company match Free lunch provided daily Generous paid time off and holidays Opportunity to work closely with senior leadership at a global investment firm
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Executive Assistant (EA)
to provide senior-level administrative support to a
Managing Director and Senior Executives
at a global asset management firm. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-volume environment and has prior experience supporting senior leaders within financial services, preferably on the buy side. The EA will be part of a collaborative administrative team, requiring strong communication, discretion, and the ability to seamlessly coordinate across executives and support partners. Key Responsibilities Provide comprehensive administrative support to a Managing Director and senior executives, including complex calendar management, meeting coordination, and travel arrangements Manage high-volume scheduling across multiple time zones with accuracy and urgency Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups Serve as a trusted gatekeeper, exercising sound judgment, discretion, and confidentiality at all times Liaise closely with other Executive Assistants and administrative staff to ensure seamless coverage and team alignment Handle expense reporting, invoice processing, and ad hoc administrative requests Assist with special projects, events, and executive initiatives as needed Anticipate executive needs and proactively resolve scheduling or logistical challenges Qualifications & Experience 5+ years of experience
in an administrative or executive assistant capacity Prior experience within financial services required
(buy-side experience strongly preferred) Proven experience supporting senior-level executives in a fast-paced, high-demand environment Experience working as part of an
administrative team , with a collaborative and flexible mindset Demonstrated ability to manage
high-volume workloads
with exceptional attention to detail Strong organizational, time-management, and prioritization skills Excellent written and verbal communication skills High level of professionalism, discretion, and emotional intelligence Proficiency in Microsoft Office Suite and standard corporate systems 401(k) with company match Free lunch provided daily Generous paid time off and holidays Opportunity to work closely with senior leadership at a global investment firm
#J-18808-Ljbffr