Date Last Reviewed:
01/23/2026 The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
TITLE: Communications Coordinator FLSA Status: Non-Exempt Department: Administration Reports to: Executive Assistant Union Exempt: Yes POSITION SUMMARY Under the direct supervision of the Executive Assistant, the Communications Coordinator provides a blend of administrative support and high level communication, marketing, and development assistance. The role supports executive level initiatives, manages internal and external communications, assists with fundraising and outreach activities, and ensures smooth daily administrative operations. The position requires strong writing and speaking skills, attention to detail, professionalism, and the ability to work collaboratively across departments. Confidentiality, organization, and follow through are essential in this community and mission-minded position.
ESSENTIAL DUTIES AND RESPONSIBILITIES Administrative and Operational Support
Coordinate and perform a range of administrative and operational support activities for the executive office.
Serve as a friendly, professional point of contact for visitors, callers, and internal staff; refer inquiries to appropriate departments. Act as a liaison with other operating units.
Schedule and coordinate meetings, appointments, interviews, travel, and event logistics for the executive office.
Maintain calendars, files, databases, and records; perform data entry, prepare statistical and narrative reports, and conduct routine analysis as needed.
Process incoming and outgoing mail accurately, efficiently, and with discretion; maintain supply inventories and kitchen/supply areas.
Assist with preparation, proofreading, formatting, and distribution of executive documents, correspondence, and board meeting materials.
Assist with special projects, retreats, all-staff events, tabling opportunities, and other organizational activities and events.
Assist with the organization and maintaining of contracts, including monitoring key deadlines and deliverables, and collaborate with internal teams and external partners.
Perform miscellaneous job-related duties as assigned.
Communications and Marketing Support
Draft and refine communication materials including email announcements, website updates, newsletters, social media content, and internal messaging.
Support marketing campaigns by creating and coordinating promotional materials, posts, and content.
Help ensure consistency and quality in messaging, branding, and tone across communication channels.
Assist in the building and managing of email marketing platform, troubleshooting basic technical issues coordinating with vendors or IT support when necessary.
Coordinate cross department communication and follow through to support major initiatives, campaigns, and events.
Development and Fundraising Support
Assist in planning, promoting, documenting, and executing outreach, development, and fundraising campaigns.
Maintain donor and stakeholder records and help prepare impact reports.
Coordinate project timelines and track progress.
Help coordinate donor communications, acknowledgments, and data tracking.
Assist with grant preparation tasks such as gathering documentation, formatting narratives, and tracking deadlines.
Support grant writing preparation, donor engagement, and fundraising event logistics.
Build strong relationships with community partners, donors, and local champions.
Other duties as assigned.
Requirements
High school diploma or GED required; bachelor’s degree or equivalent professional experience preferred.
Experience in administrative support, communications, marketing, or nonprofit development.
Knowledge of Microsoft Word and PowerPoint preferred.
Must have valid NM driver’s license and reliable personal transportation.
Excellent writing, editing, communication, and interpersonal skills.
Skilled proficiency with office software, social media platforms, and marketing tools.
Highly proactive with strong follow through and attention to detail and design.
Ability to manage multiple tasks, meet deadlines, and work both collaboratively and independently while supporting multiple priorities.
Ability to maintain calendars, transcribe minutes, and prepare reports.
Skill in database management, record keeping, and data entry.
Knowledge of contract management.
Strong organizational and multitasking abilities.
Ability to identify and refer problems to appropriate department.
Strong customer service and deescalation skills.
Ability to handle confidential information with discretion.
Ability to work collaboratively and maintain professional relationships.
Ability to represent the organization with professionalism, integrity, and skill.
Preferred Qualifications
Bilingual in English and Spanish with strong written and verbal communication skills in both languages.
Experience in communications, marketing, project coordination, or nonprofit development.
Physical Characteristics/Working Conditions
A person in this position has to be able to prioritize and respond to the diverse demands of the position. There are frequent opportunities to relax from any physical exertion, change position in work activities, or break from computer application tasks.
Physical Effort and Dexterity: Good dexterity to operate personal computer, office equipment, and set up for events. Occasional lifting and carrying related to office duties and event planning.
Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications.
Visual Acuity, Hearing, and Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance.
Environment/Working Conditions: Work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required. Position requires travel throughout the Albuquerque metropolitan area. Work regularly scheduled Monday-Friday, although weekends and evenings may be required to meet with members of the Board of Directors, host events, and meet deadlines. Fixed asset inventory may require bending, squatting, or lifting.
Disclaimers This description lists the major duties and requirements of the job and is not all-inclusive. Applicants may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Applicants may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
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01/23/2026 The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
TITLE: Communications Coordinator FLSA Status: Non-Exempt Department: Administration Reports to: Executive Assistant Union Exempt: Yes POSITION SUMMARY Under the direct supervision of the Executive Assistant, the Communications Coordinator provides a blend of administrative support and high level communication, marketing, and development assistance. The role supports executive level initiatives, manages internal and external communications, assists with fundraising and outreach activities, and ensures smooth daily administrative operations. The position requires strong writing and speaking skills, attention to detail, professionalism, and the ability to work collaboratively across departments. Confidentiality, organization, and follow through are essential in this community and mission-minded position.
ESSENTIAL DUTIES AND RESPONSIBILITIES Administrative and Operational Support
Coordinate and perform a range of administrative and operational support activities for the executive office.
Serve as a friendly, professional point of contact for visitors, callers, and internal staff; refer inquiries to appropriate departments. Act as a liaison with other operating units.
Schedule and coordinate meetings, appointments, interviews, travel, and event logistics for the executive office.
Maintain calendars, files, databases, and records; perform data entry, prepare statistical and narrative reports, and conduct routine analysis as needed.
Process incoming and outgoing mail accurately, efficiently, and with discretion; maintain supply inventories and kitchen/supply areas.
Assist with preparation, proofreading, formatting, and distribution of executive documents, correspondence, and board meeting materials.
Assist with special projects, retreats, all-staff events, tabling opportunities, and other organizational activities and events.
Assist with the organization and maintaining of contracts, including monitoring key deadlines and deliverables, and collaborate with internal teams and external partners.
Perform miscellaneous job-related duties as assigned.
Communications and Marketing Support
Draft and refine communication materials including email announcements, website updates, newsletters, social media content, and internal messaging.
Support marketing campaigns by creating and coordinating promotional materials, posts, and content.
Help ensure consistency and quality in messaging, branding, and tone across communication channels.
Assist in the building and managing of email marketing platform, troubleshooting basic technical issues coordinating with vendors or IT support when necessary.
Coordinate cross department communication and follow through to support major initiatives, campaigns, and events.
Development and Fundraising Support
Assist in planning, promoting, documenting, and executing outreach, development, and fundraising campaigns.
Maintain donor and stakeholder records and help prepare impact reports.
Coordinate project timelines and track progress.
Help coordinate donor communications, acknowledgments, and data tracking.
Assist with grant preparation tasks such as gathering documentation, formatting narratives, and tracking deadlines.
Support grant writing preparation, donor engagement, and fundraising event logistics.
Build strong relationships with community partners, donors, and local champions.
Other duties as assigned.
Requirements
High school diploma or GED required; bachelor’s degree or equivalent professional experience preferred.
Experience in administrative support, communications, marketing, or nonprofit development.
Knowledge of Microsoft Word and PowerPoint preferred.
Must have valid NM driver’s license and reliable personal transportation.
Excellent writing, editing, communication, and interpersonal skills.
Skilled proficiency with office software, social media platforms, and marketing tools.
Highly proactive with strong follow through and attention to detail and design.
Ability to manage multiple tasks, meet deadlines, and work both collaboratively and independently while supporting multiple priorities.
Ability to maintain calendars, transcribe minutes, and prepare reports.
Skill in database management, record keeping, and data entry.
Knowledge of contract management.
Strong organizational and multitasking abilities.
Ability to identify and refer problems to appropriate department.
Strong customer service and deescalation skills.
Ability to handle confidential information with discretion.
Ability to work collaboratively and maintain professional relationships.
Ability to represent the organization with professionalism, integrity, and skill.
Preferred Qualifications
Bilingual in English and Spanish with strong written and verbal communication skills in both languages.
Experience in communications, marketing, project coordination, or nonprofit development.
Physical Characteristics/Working Conditions
A person in this position has to be able to prioritize and respond to the diverse demands of the position. There are frequent opportunities to relax from any physical exertion, change position in work activities, or break from computer application tasks.
Physical Effort and Dexterity: Good dexterity to operate personal computer, office equipment, and set up for events. Occasional lifting and carrying related to office duties and event planning.
Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications.
Visual Acuity, Hearing, and Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance.
Environment/Working Conditions: Work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required. Position requires travel throughout the Albuquerque metropolitan area. Work regularly scheduled Monday-Friday, although weekends and evenings may be required to meet with members of the Board of Directors, host events, and meet deadlines. Fixed asset inventory may require bending, squatting, or lifting.
Disclaimers This description lists the major duties and requirements of the job and is not all-inclusive. Applicants may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Applicants may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
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