Intellectual Property Docketing and Annuities Paralegal
Panitch Schwarze Belisario & Nadel LLP, Wilmington, Delaware, us, 19894
Fully Remote with the option to work in-office or hybrid in Philadelphia, PA, Wilmington, DE, or Alexandria, VA if so desired. Must reside in the Mid-Atlantic region (NY, NJ, PA, DE, MD, VA, DC, CT).
GENERAL SUMMARY
Duties include multiple facets of patent prosecution including essential and specialized client and attorney support relating to the docketing and deadline maintenance of all phases of domestic and foreign patent prosecutions, from pre-filing to final maintenance of issued patents. This position requires current familiarity with docketing software and IP docketing best practices. ESSENTIAL JOB DUTIES
Coordinate the implementation and execution of docketing procedures in consultation with the Docketing Coordinator, IP Practice Manager, and IP attorneys Assist in daily quality assurance review for patent filings Run customized dockets reports for patent cases daily and at other specified intervals Assist with the timely opening of new client matters in our docketing systems Assist in maintaining and updating foreign and U.S. patent prosecutions in our docket systems to track deadlines associated with obtaining and maintaining foreign and domestic patents Perform electronic interactions with the U.S. Patent and Trademark Office as well as foreign and international intellectual property entities (e.g., searches, status checks, electronic filings) Contribute to general needs of the IP Practice including back-up assistance and participating in special projects Prepare renewal fees, maintenance fees, and property reports for attorneys and clients as needed Attend to the maintenance, reporting and payments of foreign renewals QUALIFICATIONS
At least 5+ years Intellectual Property legal experience Must possess advanced knowledge of Patent rules and procedures Experience with CPi docketing program preferred Be proficient in navigating EFS, Patent Center, ESPACENET and other foreign patent offices Strong clerical skills, including organization, time management and attention to detail Ability to multi-task, work independently and organize workload to meet deadlines Intermediate to Advanced knowledge of Microsoft Office Suite and document management programs Excellent communication, writing, proofreading, and editing skills are necessary Availability of working overtime during peak docketing periods (i.e. client intake, transfers, etc.) PERKS
Remote working and telecommuting opportunities Paid time off and paid holidays Casual dress code Wellness programs Positive, encouraging team environment End of year bonuses and holiday luncheon celebrations TIMELINE
Interviews start in late February 2026 Two-part virtual interviews: (1) Practice Manager and Docketing Coordinator, (2) Two to Three Firm Partners Panitch Schwarze’s firm culture is what sets it apart. Our culture is one of true collegiality and cooperation, attributes that benefit our clients. Many members of the Panitch Schwarze team have been together for decades, first at Panitch Schwarze Jacobs & Nadel, then merging into Akin Gump Strauss Hauer & Feld, and then emerging as Panitch Schwarze Belisario & Nadel, LLP in 2008. Newer team members draw upon their big firm experience and the combined team retains the best attributes of those large firms. Because Panitch Schwarze has the flexibility and agility of an IP boutique, the firm works with clients on staffing and pricing to suit each client’s needs. Not only do we cooperate on substantive projects, we enjoy each other’s company and have fun even on the most demanding projects. Our team members are stellar from a technical standpoint (both the law and science) and truly get to know our clients, not just as company representatives, but as people. The Panitch Schwarze team prides itself on client relationships that span decades and looks forward to creating new, long-lasting relationships.
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Duties include multiple facets of patent prosecution including essential and specialized client and attorney support relating to the docketing and deadline maintenance of all phases of domestic and foreign patent prosecutions, from pre-filing to final maintenance of issued patents. This position requires current familiarity with docketing software and IP docketing best practices. ESSENTIAL JOB DUTIES
Coordinate the implementation and execution of docketing procedures in consultation with the Docketing Coordinator, IP Practice Manager, and IP attorneys Assist in daily quality assurance review for patent filings Run customized dockets reports for patent cases daily and at other specified intervals Assist with the timely opening of new client matters in our docketing systems Assist in maintaining and updating foreign and U.S. patent prosecutions in our docket systems to track deadlines associated with obtaining and maintaining foreign and domestic patents Perform electronic interactions with the U.S. Patent and Trademark Office as well as foreign and international intellectual property entities (e.g., searches, status checks, electronic filings) Contribute to general needs of the IP Practice including back-up assistance and participating in special projects Prepare renewal fees, maintenance fees, and property reports for attorneys and clients as needed Attend to the maintenance, reporting and payments of foreign renewals QUALIFICATIONS
At least 5+ years Intellectual Property legal experience Must possess advanced knowledge of Patent rules and procedures Experience with CPi docketing program preferred Be proficient in navigating EFS, Patent Center, ESPACENET and other foreign patent offices Strong clerical skills, including organization, time management and attention to detail Ability to multi-task, work independently and organize workload to meet deadlines Intermediate to Advanced knowledge of Microsoft Office Suite and document management programs Excellent communication, writing, proofreading, and editing skills are necessary Availability of working overtime during peak docketing periods (i.e. client intake, transfers, etc.) PERKS
Remote working and telecommuting opportunities Paid time off and paid holidays Casual dress code Wellness programs Positive, encouraging team environment End of year bonuses and holiday luncheon celebrations TIMELINE
Interviews start in late February 2026 Two-part virtual interviews: (1) Practice Manager and Docketing Coordinator, (2) Two to Three Firm Partners Panitch Schwarze’s firm culture is what sets it apart. Our culture is one of true collegiality and cooperation, attributes that benefit our clients. Many members of the Panitch Schwarze team have been together for decades, first at Panitch Schwarze Jacobs & Nadel, then merging into Akin Gump Strauss Hauer & Feld, and then emerging as Panitch Schwarze Belisario & Nadel, LLP in 2008. Newer team members draw upon their big firm experience and the combined team retains the best attributes of those large firms. Because Panitch Schwarze has the flexibility and agility of an IP boutique, the firm works with clients on staffing and pricing to suit each client’s needs. Not only do we cooperate on substantive projects, we enjoy each other’s company and have fun even on the most demanding projects. Our team members are stellar from a technical standpoint (both the law and science) and truly get to know our clients, not just as company representatives, but as people. The Panitch Schwarze team prides itself on client relationships that span decades and looks forward to creating new, long-lasting relationships.
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