Overview
The Human Resources Specialist supports the daily operations of the district's Human Resources Department by coordinating onboarding, managing employee data and compliance requirements, overseeing certification and background check processes, and serving as a contact for employee HR inquiries. This position requires strong attention to detail, excellent customer service, and the ability to handle confidential information with discretion. Reports to: Director of Finance and Operations.
Responsibilities and Essential Functions
Coordinate onboarding for all new employees including processing new-hire paperwork, I-9s, contracts, and district onboarding requirements.
Manage applicant tracking and support hiring efforts by managing job requisitions and postings across district hiring platforms.
Track and monitor employee certifications; notify staff and supervisors of upcoming expirations. Perform annual updates to NEO.
Facilitate and track background checks for employees, volunteers, and substitutes.
Ensure compliance with state fingerprinting requirements and district policy.
Process benefit enrollment and changes, including insurance deduction updates.
Assist employees with benefit-related inquiries and qualifying life event updates.
Assist with employee leave management and tracking.
Assist with workers compensation tracking and reporting.
Complete mandated state and federal reports as required.
Manage and maintain employee accident reports and related documentation.
Administer the Vector Training System, including course assignment, tracking, and troubleshooting.
Administer the Vector Evaluation System for non teaching staff to help support the performance management process.
Assist with the administration of the creation and maintenance of job descriptions.
Maintain accurate personnel records and ensure compliance with state and federal employment regulations.
Support HR and Finance projects and seasonal processes as needed and other duties as assigned.
Knowledge, Skills & Abilities
Proficiency with HRIS, applicant tracking systems, and Microsoft Office/Google Workspace.
Excellent organizational skills and attention to detail.
Ability to maintain confidentiality and handle sensitive information.
Strong verbal and written communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Customer-service-oriented with the ability to support staff professionally and effectively.
Education & Experience & Certifications
Associate's degree in Human Resources, Business Administration, or related field required; Bachelor's degree preferred.
One to three years of experience in human resources, payroll/benefits, or school district administration preferred.
Equivalent education and experience may be considered.
Maine DOE CHRC fingerprinting required prior to employment with renewal required every five years.
Physical Requirements And Work Environment
Office Environment
Prolonged periods of sitting
Ability to lift up to 20 lbs
Operation of computer and standard office equipment
Falmouth Public Schools is committed to promoting diversity, multiculturalism and inclusion throughout our district. We encourage qualified applicants regardless of race, color, religion, ancestry or national origin, sex, sexual orientation, gender identity, marital status, age, disability, or genetic information, as required by state and federal law.
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Responsibilities and Essential Functions
Coordinate onboarding for all new employees including processing new-hire paperwork, I-9s, contracts, and district onboarding requirements.
Manage applicant tracking and support hiring efforts by managing job requisitions and postings across district hiring platforms.
Track and monitor employee certifications; notify staff and supervisors of upcoming expirations. Perform annual updates to NEO.
Facilitate and track background checks for employees, volunteers, and substitutes.
Ensure compliance with state fingerprinting requirements and district policy.
Process benefit enrollment and changes, including insurance deduction updates.
Assist employees with benefit-related inquiries and qualifying life event updates.
Assist with employee leave management and tracking.
Assist with workers compensation tracking and reporting.
Complete mandated state and federal reports as required.
Manage and maintain employee accident reports and related documentation.
Administer the Vector Training System, including course assignment, tracking, and troubleshooting.
Administer the Vector Evaluation System for non teaching staff to help support the performance management process.
Assist with the administration of the creation and maintenance of job descriptions.
Maintain accurate personnel records and ensure compliance with state and federal employment regulations.
Support HR and Finance projects and seasonal processes as needed and other duties as assigned.
Knowledge, Skills & Abilities
Proficiency with HRIS, applicant tracking systems, and Microsoft Office/Google Workspace.
Excellent organizational skills and attention to detail.
Ability to maintain confidentiality and handle sensitive information.
Strong verbal and written communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Customer-service-oriented with the ability to support staff professionally and effectively.
Education & Experience & Certifications
Associate's degree in Human Resources, Business Administration, or related field required; Bachelor's degree preferred.
One to three years of experience in human resources, payroll/benefits, or school district administration preferred.
Equivalent education and experience may be considered.
Maine DOE CHRC fingerprinting required prior to employment with renewal required every five years.
Physical Requirements And Work Environment
Office Environment
Prolonged periods of sitting
Ability to lift up to 20 lbs
Operation of computer and standard office equipment
Falmouth Public Schools is committed to promoting diversity, multiculturalism and inclusion throughout our district. We encourage qualified applicants regardless of race, color, religion, ancestry or national origin, sex, sexual orientation, gender identity, marital status, age, disability, or genetic information, as required by state and federal law.
#J-18808-Ljbffr