Reporting to the Senior Director, Finance, Assistant Controller, the Assistant Director, Finance will act as a professional partner and resource to Rutgers University Foundation leadership and staff, and foster relationships with fundraising and other resource-raising professionals nationwide. This position is responsible for the preparation of accounts payable, accounts receivable, and general ledger transactions related to operating activity at Rutgers University Foundation. The Assistant Director ensures transactions are booked materially correctly by verifying employee data submissions are within policy guidelines, communicating as needed with employees across the organization. This position collaborates with Finance team members regarding work prioritization, review of outputs, knowledge sharing, and continuity of daily finance operations.
Essential Functions
Process financial reclassifications and adjustments, including non-Oracle and university procurement services reclass entries, ensuring compliance with established accounting policies. Manage employee corporate credit card activity, including downloading transaction data, maintaining submission workbooks, reviewing statement activity, and preparing accounts payable and journal entries with appropriate project distributions, in coordination with Accounts Payable and Procurement. Research, prepare, and resolve operational chargebacks, collaborating with internal stakeholders as needed to ensure accurate documentation and timely posting. Manage recurring operating entries and allowances, including monthly university employee phone allowances and other recurring general ledger activity, with regular review and reconciliation. Record non-gift operating event and registration accounting, including event setup, record special event receivables and cash receipts, and process operating proceeds transfers to charter groups and the university, working with event and departmental contacts. Reconcile university procurement services financial activity, including transaction downloads, data entry, tuition remission reconciliation, and posting of related accounts payable and journal entries. Other duties as assigned. Competency Aptitudes
Leadership
Responsible for complex projects with guidance by leadership Develop comprehensive project leadership (own all project components) Autonomy
Create, manage, and execute critical elements for the department/project/program Perform project analysis; devise and implement process improvements to optimize outcomes Complexity
Scope of work is highly visible and is pan-University or pan-foundation Subject matter expert of department/project/program operations Strategy
Assist with strategy development, projects, and proposals Begin leading strategy sessions Responsible for operational tasks for the project/program/program Education and/or Experience Bachelor's degree and/or 2+ years of professional experience in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields.
Proficiency with Microsoft Dynamics GP, Prophix and Oracle, Microsoft Office, and AI tools is a plus.
Workplace Conditions This position requires clarity of focus while juggling complex projects or deadlines with little physical effort. Will work evenings, weekends, or odd hours to meet organizational commitments. Typical working conditions with an absence of disagreeable elements. This position requires some early morning and late evenings to accommodate meetings, travel, events, and external constituent schedules. Working Arrangements This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week. The frequency with which they are present in the office depends on their role and function and the interdependency of other functions.
Compensation and Benefits The position is budgeted for an annual salary of $70,000/year. In addition to salary, Rutgers University Foundation offers:
Office-centric hybrid work schedule Comprehensive medical Comprehensive no cost dental, and no cost vision insurance for employee and dependents 403(b) plan with matching employer contribution Accrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per year Nine holidays, as well as four floating holidays Significant tuition reductions Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression. $40 monthly cell phone reimbursement
Equal Employment Opportunity
It is Foundation policy to provide equal employment opportunity to all its employees and applicants The Foundation prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, and any other characteristics protected by applicable state, federal and/or local laws. Equal employment opportunity applies to hiring, placement, transfer, promotion, demotion, recruitment, advertising or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, selection for training, layoff or termination.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Essential Functions
Process financial reclassifications and adjustments, including non-Oracle and university procurement services reclass entries, ensuring compliance with established accounting policies. Manage employee corporate credit card activity, including downloading transaction data, maintaining submission workbooks, reviewing statement activity, and preparing accounts payable and journal entries with appropriate project distributions, in coordination with Accounts Payable and Procurement. Research, prepare, and resolve operational chargebacks, collaborating with internal stakeholders as needed to ensure accurate documentation and timely posting. Manage recurring operating entries and allowances, including monthly university employee phone allowances and other recurring general ledger activity, with regular review and reconciliation. Record non-gift operating event and registration accounting, including event setup, record special event receivables and cash receipts, and process operating proceeds transfers to charter groups and the university, working with event and departmental contacts. Reconcile university procurement services financial activity, including transaction downloads, data entry, tuition remission reconciliation, and posting of related accounts payable and journal entries. Other duties as assigned. Competency Aptitudes
Leadership
Responsible for complex projects with guidance by leadership Develop comprehensive project leadership (own all project components) Autonomy
Create, manage, and execute critical elements for the department/project/program Perform project analysis; devise and implement process improvements to optimize outcomes Complexity
Scope of work is highly visible and is pan-University or pan-foundation Subject matter expert of department/project/program operations Strategy
Assist with strategy development, projects, and proposals Begin leading strategy sessions Responsible for operational tasks for the project/program/program Education and/or Experience Bachelor's degree and/or 2+ years of professional experience in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields.
Proficiency with Microsoft Dynamics GP, Prophix and Oracle, Microsoft Office, and AI tools is a plus.
Workplace Conditions This position requires clarity of focus while juggling complex projects or deadlines with little physical effort. Will work evenings, weekends, or odd hours to meet organizational commitments. Typical working conditions with an absence of disagreeable elements. This position requires some early morning and late evenings to accommodate meetings, travel, events, and external constituent schedules. Working Arrangements This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week. The frequency with which they are present in the office depends on their role and function and the interdependency of other functions.
Compensation and Benefits The position is budgeted for an annual salary of $70,000/year. In addition to salary, Rutgers University Foundation offers:
Office-centric hybrid work schedule Comprehensive medical Comprehensive no cost dental, and no cost vision insurance for employee and dependents 403(b) plan with matching employer contribution Accrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per year Nine holidays, as well as four floating holidays Significant tuition reductions Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression. $40 monthly cell phone reimbursement
Equal Employment Opportunity
It is Foundation policy to provide equal employment opportunity to all its employees and applicants The Foundation prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, and any other characteristics protected by applicable state, federal and/or local laws. Equal employment opportunity applies to hiring, placement, transfer, promotion, demotion, recruitment, advertising or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, selection for training, layoff or termination.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.