Senior Executive Assistant
At Bel, we are not just a companywe are a company on a Mission, built on 160 years of bold innovation, family values, and a commitment to social purpose. With beloved brands like Babybel, GoGo squeeZ, The Laughing Cow, and Boursin, our snacking solutions bring more than joy; they want to serve as a force for good. Our U.S. Mission? To help close the critical 80% nutrition gap by making it easier for Americans to eat more fruits, veggies, and dairy as part of their daily lives. #IWorkForAllForGood Job Description Summary We are seeking a highly skilled Senior Executive Assistant to provide high-level executive support to the CEO of North America for the Bel US & GoGo squeeZ entity. The ideal candidate is a proactive and agile problem-solver with a positive mindset, who thrives in a fast-paced, dynamic environment. Exceptional organizational and communication skills are a must, as is demonstrated ability to anticipate needs and juggle multiple priorities with professionalism and grace. This role calls for a high command of MS Office and digital productivity tools, the ability to work quickly and efficiently, and a strong attention to detail to expertly manage complex calendars, meetings, travel arrangements, and high-profile events seamlessly. The Senior EA will be tech-savvy, quick to learn new systems, and adept at navigating evolving priorities. The successful candidate will embody the utmost professionalism, demonstrate sound judgement, and handle confidential information with complete discretion. Building strong, positive relationships with leaders and the broader support team will be essential, along with the autonomy and initiative required to deliver best-in-class executive support. Essential Duties and Responsibilities Executive Support, Meeting & Event Management Autonomously manages complex and dynamic agenda for the CEO in partnership with the Chief of Staff to ensure alignment with both short-term and long-term priorities. Provides complete calendar management in Outlook with minimal oversight, proactively resolving conflicts, and making independent logistical decisions. Strategically prioritizes meetings and optimizes the CEO's time, coordinating with internal and external stakeholders and efficiently managing schedules across time zones. Utilizes advanced features of MS Office and digital tools (Teams, OneNote, SharePoint) for scheduling, document organization, and effective communication. Prepares executives for meetings and travel by reviewing materials for quality, ensuring all documents are complete, accessible, and well-organized, and ensures timely follow-up on meeting action items and decisions for strong execution. Maintains the highest level of confidentiality while managing sensitive documents and participating in confidential discussions. Organizes visits from global leaders and provides comprehensive support for the planning and execution of CEO-led events. Coordinates all event logistics, including agenda development, invitation management, preparation and assembly of meeting materials, as well as handling catering and dinner arrangements, and any other requirements to ensure successful events. Plans and executes leadership events with minimal supervision, including North American leadership offsites and the US Advisory Board. Handles all aspects of event logistics, including but not limited to: venue selection, attendee coordination, material preparation, contract negotiation with legal, and budget management for all expenses. Proactively seeks opportunities to streamline and simplify processes, leading to greater efficiency and effectiveness across all aspects of executive support. Travel and Expense Management Coordinates complex domestic and international travel arrangements for the CEO, including arranging flights, accommodations, ground transportation, and comprehensive itineraries. Resolving travel issues and last-minute changes independently, ensuring seamless execution and minimal disruption. Manages all travel and expense activities with accuracy and timeliness, strictly adhering to company Travel & Expense (T&E) policy. Processes and files executive expense reports, maintaining detailed tracking and compliance, and secures timely approvals. Collaborate with vendors and internal stakeholders to secure preferred rates, negotiate amenities, and maximize travel efficiency. Keeps abreast of travel safety protocols, visa requirements, and international regulations as needed. Analyzes and reconciles expense data, identifying opportunities for process improvement and cost optimization. Strategic Budget and Office Management Collaborates with HR, Finance, and executive leadership to manage budgets for North American and CEO-related expenses, including vendor setup and invoice processing. Tracks and reconciles financial activities, ensuring expenditures comply with company policies and budget guidelines. Make strategic operational and logistical decisions to drive office efficiency and effectiveness. Supports procurement and contract management for office services and supplies, maintaining cost control without compromising quality. Identifies and implements process improvements for budget oversight and overall office operations. Collaboration & Office Culture Partners closely with other Executive Assistants and administrative staff to ensure seamless cross-functional support, coverage, and communication. Continuously shares best practices, resources, and learnings with the EA team to drive operational excellence across the organization. Facilitates open teamwork among EAs to enhance executive support and office operations. Champions the GoGo SqueeZ brand spirit in the workplace, fostering a positive, vibrant, and inclusive culture aligned with company values. Initiates or supports office activities and communications that celebrate GoGo SqueeZ, including engagement events, product spotlights, and team-building initiatives. Ensures the office environment remains clean, well-organized, and welcoming, proactively collaborating with the EA team to oversee day-to-day office management and uphold company standards. Acts as an ambassador for Bel and GoGo SqueeZ culture, reinforcing collaboration, innovation, and fun throughout the office. Qualifications and Competencies 5+ years of experience as an executive assistant or in a similar role Associates degree (two years) in business training preferred Experience working with senior-level executives and handling sensitive information discreetly Strong communication (both written and verbal) and interpersonal skills; approachable with ability to maintain positive relationships at all levels in the organization. Advanced proficiency in Microsoft PowerPoint, Excel and Outlook is required Proficiency in other applications such as: travel and expense management tools (concur), One Note, Adobe, etc. Experience in Canva or other design software with the ability to create visually compelling presentations that effectively communicate key information or use Generative AI tools is a plus Strong organizational and time-management skills, with the ability to manage multiple priorities Excellent organizational skills with focus on accuracy and attention to detail. Experience providing team mentorship and setting best practices. Proven ability to coordinate and collaborate effectively across different time zones and global teams. Ability to work independently and collaboratively in a fast-paced environment. Acts as a champion of GoGo SqueeZ spirit, actively promoting a positive, inclusive, and fun workplace culture aligned with company values. Performance Expectations:
Confidentiality, quality, accuracy, timeliness, reliability, and thoroughness of work performed; ability to gain the trust and respect of management, customers and vendors; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees and customers; ability to work with and through others is essential to accomplish goals and objectives of the Company. Working Conditions:
Work is performed largely in a hybrid office environment. Hours of work will generally be during regular business hours with at least 40 hours a week. At times there will be some variation in work hours due to special projects, deadlines and other concerns. Occasional travel may be required. Total Rewards Base Salary: $110,000
$120,000 Bonus Opportunity: 7% 20 days PTO 401k Match Health care by Blue Cross Blue Shield Dental by Delta Dental Vision by EyeMed HSA's, Lifestyle Spending, and more! Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age,
At Bel, we are not just a companywe are a company on a Mission, built on 160 years of bold innovation, family values, and a commitment to social purpose. With beloved brands like Babybel, GoGo squeeZ, The Laughing Cow, and Boursin, our snacking solutions bring more than joy; they want to serve as a force for good. Our U.S. Mission? To help close the critical 80% nutrition gap by making it easier for Americans to eat more fruits, veggies, and dairy as part of their daily lives. #IWorkForAllForGood Job Description Summary We are seeking a highly skilled Senior Executive Assistant to provide high-level executive support to the CEO of North America for the Bel US & GoGo squeeZ entity. The ideal candidate is a proactive and agile problem-solver with a positive mindset, who thrives in a fast-paced, dynamic environment. Exceptional organizational and communication skills are a must, as is demonstrated ability to anticipate needs and juggle multiple priorities with professionalism and grace. This role calls for a high command of MS Office and digital productivity tools, the ability to work quickly and efficiently, and a strong attention to detail to expertly manage complex calendars, meetings, travel arrangements, and high-profile events seamlessly. The Senior EA will be tech-savvy, quick to learn new systems, and adept at navigating evolving priorities. The successful candidate will embody the utmost professionalism, demonstrate sound judgement, and handle confidential information with complete discretion. Building strong, positive relationships with leaders and the broader support team will be essential, along with the autonomy and initiative required to deliver best-in-class executive support. Essential Duties and Responsibilities Executive Support, Meeting & Event Management Autonomously manages complex and dynamic agenda for the CEO in partnership with the Chief of Staff to ensure alignment with both short-term and long-term priorities. Provides complete calendar management in Outlook with minimal oversight, proactively resolving conflicts, and making independent logistical decisions. Strategically prioritizes meetings and optimizes the CEO's time, coordinating with internal and external stakeholders and efficiently managing schedules across time zones. Utilizes advanced features of MS Office and digital tools (Teams, OneNote, SharePoint) for scheduling, document organization, and effective communication. Prepares executives for meetings and travel by reviewing materials for quality, ensuring all documents are complete, accessible, and well-organized, and ensures timely follow-up on meeting action items and decisions for strong execution. Maintains the highest level of confidentiality while managing sensitive documents and participating in confidential discussions. Organizes visits from global leaders and provides comprehensive support for the planning and execution of CEO-led events. Coordinates all event logistics, including agenda development, invitation management, preparation and assembly of meeting materials, as well as handling catering and dinner arrangements, and any other requirements to ensure successful events. Plans and executes leadership events with minimal supervision, including North American leadership offsites and the US Advisory Board. Handles all aspects of event logistics, including but not limited to: venue selection, attendee coordination, material preparation, contract negotiation with legal, and budget management for all expenses. Proactively seeks opportunities to streamline and simplify processes, leading to greater efficiency and effectiveness across all aspects of executive support. Travel and Expense Management Coordinates complex domestic and international travel arrangements for the CEO, including arranging flights, accommodations, ground transportation, and comprehensive itineraries. Resolving travel issues and last-minute changes independently, ensuring seamless execution and minimal disruption. Manages all travel and expense activities with accuracy and timeliness, strictly adhering to company Travel & Expense (T&E) policy. Processes and files executive expense reports, maintaining detailed tracking and compliance, and secures timely approvals. Collaborate with vendors and internal stakeholders to secure preferred rates, negotiate amenities, and maximize travel efficiency. Keeps abreast of travel safety protocols, visa requirements, and international regulations as needed. Analyzes and reconciles expense data, identifying opportunities for process improvement and cost optimization. Strategic Budget and Office Management Collaborates with HR, Finance, and executive leadership to manage budgets for North American and CEO-related expenses, including vendor setup and invoice processing. Tracks and reconciles financial activities, ensuring expenditures comply with company policies and budget guidelines. Make strategic operational and logistical decisions to drive office efficiency and effectiveness. Supports procurement and contract management for office services and supplies, maintaining cost control without compromising quality. Identifies and implements process improvements for budget oversight and overall office operations. Collaboration & Office Culture Partners closely with other Executive Assistants and administrative staff to ensure seamless cross-functional support, coverage, and communication. Continuously shares best practices, resources, and learnings with the EA team to drive operational excellence across the organization. Facilitates open teamwork among EAs to enhance executive support and office operations. Champions the GoGo SqueeZ brand spirit in the workplace, fostering a positive, vibrant, and inclusive culture aligned with company values. Initiates or supports office activities and communications that celebrate GoGo SqueeZ, including engagement events, product spotlights, and team-building initiatives. Ensures the office environment remains clean, well-organized, and welcoming, proactively collaborating with the EA team to oversee day-to-day office management and uphold company standards. Acts as an ambassador for Bel and GoGo SqueeZ culture, reinforcing collaboration, innovation, and fun throughout the office. Qualifications and Competencies 5+ years of experience as an executive assistant or in a similar role Associates degree (two years) in business training preferred Experience working with senior-level executives and handling sensitive information discreetly Strong communication (both written and verbal) and interpersonal skills; approachable with ability to maintain positive relationships at all levels in the organization. Advanced proficiency in Microsoft PowerPoint, Excel and Outlook is required Proficiency in other applications such as: travel and expense management tools (concur), One Note, Adobe, etc. Experience in Canva or other design software with the ability to create visually compelling presentations that effectively communicate key information or use Generative AI tools is a plus Strong organizational and time-management skills, with the ability to manage multiple priorities Excellent organizational skills with focus on accuracy and attention to detail. Experience providing team mentorship and setting best practices. Proven ability to coordinate and collaborate effectively across different time zones and global teams. Ability to work independently and collaboratively in a fast-paced environment. Acts as a champion of GoGo SqueeZ spirit, actively promoting a positive, inclusive, and fun workplace culture aligned with company values. Performance Expectations:
Confidentiality, quality, accuracy, timeliness, reliability, and thoroughness of work performed; ability to gain the trust and respect of management, customers and vendors; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees and customers; ability to work with and through others is essential to accomplish goals and objectives of the Company. Working Conditions:
Work is performed largely in a hybrid office environment. Hours of work will generally be during regular business hours with at least 40 hours a week. At times there will be some variation in work hours due to special projects, deadlines and other concerns. Occasional travel may be required. Total Rewards Base Salary: $110,000
$120,000 Bonus Opportunity: 7% 20 days PTO 401k Match Health care by Blue Cross Blue Shield Dental by Delta Dental Vision by EyeMed HSA's, Lifestyle Spending, and more! Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age,