Human Resources Specialist (0081282)
University of Hawaii System, Honolulu, Hawaii, United States, 96814
Title:
Human Resources Specialist Position Number:
0081282 Hiring Unit:
College of Social Sciences, Administrative Services Location:
Manoa Date Posted:
02/02/2026 Closing Date:
03/01/2026 Band:
B Salary:
salary schedules and placement information Full Time/Part Time:
Full-time Temporary/Permanent:
Permanent
Other Conditions:
To begin approximately April 2026. Position is excluded from the bargaining unit.
To know more about the College of Social Sciences, please visit:
https://socialsciences.manoa.hawaii.edu/.
Responsibilities
Serves as a Human Resources Specialist for the College of Social Sciences. Administers the full range of human resources functions and personnel administration. Exercise discretion in the management of HR affairs.
Reviews, audits, prepares all aspects of personnel management and administration including but not limited to, labor relations, training, staff development, classification, compensation, recruitment, selection, collective bargaining, and benefits.
Advises the Dean, Associate Dean, Chairs, Admin. Officers, faculty and staff on interpretation of collective bargaining contracts, Board of Regents Policies; University policies and procedures, and other rules and regulations related to personnel matters.
Conducts and serves as lead in investigations of complaints and grievances. Investigates formal/informal complaints/grievances relating to personnel matters. Guides other investigators on proper process.
Reviews documents relating to classification of positions and recruitment and selection of new employees. Ensures that request/selection conform to established policies, procedures.
Works with departments on recruitment of staff and faculty (advising search committees, reviewing position description, posting of position vacancy, etc.).
Monitors the performance evaluation processes for APT & Civil Service employees. Trains supervisors, provides guidance on expectations & evaluations. Advises supervisors on management & performance issues. Helps ensure timely completions of processes.
Develops, coordinates, and/or conducts regular training to college and departmental personnel. Identifies areas where training is needed and plans, develops, implements and conducts various training activities for professional and clerical personnel.
Formulates and/or recommends sound internal personnel procedures, practices, and action plans. Exercises discretion and sound technical analyses to a variety of human resources management or related issues.
Advises Dean, Associate Dean, Chairs and Administrative Officers on accommodation (ADA) requests.
Provides alternative courses of action that require the extensive understanding of complex and sensitive problems and issues related to the individual units within the department.
Reviews, audits and/or approves personnel transactions for accuracy, compliance & appropriateness in relation to federal, state, university policies & procedures and collective bargaining agreements. Recommends approval or disapproval of actions.
Manages and coordinates orientation to all new employees with regard to benefits and related matters.
Develops and analyzes ad hoc reports for management and statistical purposes using data from PeopleSoft, internal databases, spreadsheets, and other sources.
Manages and monitors employees' completion of required trainings on various subject areas.
Advises, recommends best course of action regarding immigration related matters to departments. Reviews requests to ensure that accurate and complete documentation is submitted to the Faculty and Scholar Immigration Services office.
Monitors leave accounting system, including auditing and correcting data and ensuring accuracy and timeliness of follow up information.
Manages employee benefits programs. Keeps current on regulations relative to various benefits, communicates changes, updates, & impact on benefits to necessary parties, supervises accurate & timely submittal/processing of required documents.
Assists with managing personnel records, ensuring compliance with existing policies and procedures, rules and regulations.
Keeps abreast of current information on university policies and procedures, statues, regulations, laws and collective bargaining provisions related to human resources management. Integrates best practices in the area of human resources management.
Maintains technical and professional knowledge by attending educational conferences, training, workshops or through other educational resources and shares knowledge learned with College.
Assists in managing claims or reports related to worker's compensation, temporary disability, and unemployment, and resolves problems that may arise.
Other duties as assigned.
Denotes essential functions
Minimum Qualifications
Possession of a baccalaureate degree in human resources management, business administration, arts and sciences, education, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for human resources management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices and techniques in the area of human resources management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources management.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Demonstrated ability to analyze, interpret and apply personnel and general administrative rules and regulations to a variety of work situations.
Demonstrated ability to exercise judgment, apply tact and discretion in dealing with diverse groups and confidential information.
Demonstrated ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in multi-tasking several concurrent projects with competing deadlines.
Demonstrated ability to conduct training workshops.
Ability to follow oral and written instructions.
Desirable Qualifications
Knowledge of UH policies, procedures, and organizational structure.
Demonstrated ability to conduct sound informal and formal investigations, and if necessary, recommend proper action.
Proficient in UH Human Resources Information Systems.
To Apply Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents:
Cover letter
Resume
Names and contact information (telephone number and email addresses) of at least three professional references
Official transcript(s) (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.)
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries Tobi Kaneshiro, tobi4@hawaii.edu EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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Human Resources Specialist Position Number:
0081282 Hiring Unit:
College of Social Sciences, Administrative Services Location:
Manoa Date Posted:
02/02/2026 Closing Date:
03/01/2026 Band:
B Salary:
salary schedules and placement information Full Time/Part Time:
Full-time Temporary/Permanent:
Permanent
Other Conditions:
To begin approximately April 2026. Position is excluded from the bargaining unit.
To know more about the College of Social Sciences, please visit:
https://socialsciences.manoa.hawaii.edu/.
Responsibilities
Serves as a Human Resources Specialist for the College of Social Sciences. Administers the full range of human resources functions and personnel administration. Exercise discretion in the management of HR affairs.
Reviews, audits, prepares all aspects of personnel management and administration including but not limited to, labor relations, training, staff development, classification, compensation, recruitment, selection, collective bargaining, and benefits.
Advises the Dean, Associate Dean, Chairs, Admin. Officers, faculty and staff on interpretation of collective bargaining contracts, Board of Regents Policies; University policies and procedures, and other rules and regulations related to personnel matters.
Conducts and serves as lead in investigations of complaints and grievances. Investigates formal/informal complaints/grievances relating to personnel matters. Guides other investigators on proper process.
Reviews documents relating to classification of positions and recruitment and selection of new employees. Ensures that request/selection conform to established policies, procedures.
Works with departments on recruitment of staff and faculty (advising search committees, reviewing position description, posting of position vacancy, etc.).
Monitors the performance evaluation processes for APT & Civil Service employees. Trains supervisors, provides guidance on expectations & evaluations. Advises supervisors on management & performance issues. Helps ensure timely completions of processes.
Develops, coordinates, and/or conducts regular training to college and departmental personnel. Identifies areas where training is needed and plans, develops, implements and conducts various training activities for professional and clerical personnel.
Formulates and/or recommends sound internal personnel procedures, practices, and action plans. Exercises discretion and sound technical analyses to a variety of human resources management or related issues.
Advises Dean, Associate Dean, Chairs and Administrative Officers on accommodation (ADA) requests.
Provides alternative courses of action that require the extensive understanding of complex and sensitive problems and issues related to the individual units within the department.
Reviews, audits and/or approves personnel transactions for accuracy, compliance & appropriateness in relation to federal, state, university policies & procedures and collective bargaining agreements. Recommends approval or disapproval of actions.
Manages and coordinates orientation to all new employees with regard to benefits and related matters.
Develops and analyzes ad hoc reports for management and statistical purposes using data from PeopleSoft, internal databases, spreadsheets, and other sources.
Manages and monitors employees' completion of required trainings on various subject areas.
Advises, recommends best course of action regarding immigration related matters to departments. Reviews requests to ensure that accurate and complete documentation is submitted to the Faculty and Scholar Immigration Services office.
Monitors leave accounting system, including auditing and correcting data and ensuring accuracy and timeliness of follow up information.
Manages employee benefits programs. Keeps current on regulations relative to various benefits, communicates changes, updates, & impact on benefits to necessary parties, supervises accurate & timely submittal/processing of required documents.
Assists with managing personnel records, ensuring compliance with existing policies and procedures, rules and regulations.
Keeps abreast of current information on university policies and procedures, statues, regulations, laws and collective bargaining provisions related to human resources management. Integrates best practices in the area of human resources management.
Maintains technical and professional knowledge by attending educational conferences, training, workshops or through other educational resources and shares knowledge learned with College.
Assists in managing claims or reports related to worker's compensation, temporary disability, and unemployment, and resolves problems that may arise.
Other duties as assigned.
Denotes essential functions
Minimum Qualifications
Possession of a baccalaureate degree in human resources management, business administration, arts and sciences, education, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for human resources management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices and techniques in the area of human resources management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources management.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Demonstrated ability to analyze, interpret and apply personnel and general administrative rules and regulations to a variety of work situations.
Demonstrated ability to exercise judgment, apply tact and discretion in dealing with diverse groups and confidential information.
Demonstrated ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in multi-tasking several concurrent projects with competing deadlines.
Demonstrated ability to conduct training workshops.
Ability to follow oral and written instructions.
Desirable Qualifications
Knowledge of UH policies, procedures, and organizational structure.
Demonstrated ability to conduct sound informal and formal investigations, and if necessary, recommend proper action.
Proficient in UH Human Resources Information Systems.
To Apply Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents:
Cover letter
Resume
Names and contact information (telephone number and email addresses) of at least three professional references
Official transcript(s) (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.)
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries Tobi Kaneshiro, tobi4@hawaii.edu EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
#J-18808-Ljbffr