Assistant Property Manager
KW Property Management & Consulting, Boca Raton, Florida, us, 33481
Overview
The assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members. Responsibilities
Schedules and organizes complex activities such as meetings, conferences and department activities for all members of the department. Organizes and prioritizes large volume of information and calls. Acts as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers. Handles confidential and non-routine information and explains policies when necessary. Coordinates division of workload with the administrative assistant of the property. Maintain, update, type, and coordinate account information in computer database. Coordinate and track important dates and meetings, such as annual and budget meetings. Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within 24 hours during business hours. Ensure that all mail (i.e., Fed Ex, UPS, USPS) is picked up daily, in a timely manner. Assist with producing minutes for Board Meetings. Assist with preparation of the Board Agenda and Board Packet. Responsible for coding and entering all invoices for the community. Work closely with Committee members and each Committee Chairperson. Assist with gathering quotes and proposals for projects for the community. Daily management of the office staff and/or other team members on-site. Supply ordering for Maintenance, Housekeeping, and the Office. Assist in posting all agenda to proper physical locations and to the website. Ensure Lynk and KWIC information is kept up to date. Ensure Vendor Packets are processed for all Vendors. Monitor Vendor License and Insurance Expirations. Reservation and coordination of conference room events. Competencies
Supervisory responsibility; this position will be responsible for supervising team members and/or departments at the property. In addition: problem solving/analysis, leadership, teamwork orientation, customer/client focus, time management, communication proficiency, and technical capacity. Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing is required. The ability to lift files, open filing cabinets and bend or stand as necessary is required. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type/Expected Hours of Work
This is an exempt (salaried) and full-time position. Days and hours of work will be determined based on the business needs of the property. Occasional evening and weekend work may be required as job duties demand. Travel
Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site. Required Education and Experience
Prior experience in a related position; a minimum of 3 years of experience. High School diploma required; college degree preferred. Working knowledge of computer and associated programs; MS Office Suite. Ability to multitask, set, and manage priorities. Excellent communication and listening skills in order to interact with a diverse and multicultural population. Keyboarding ability with accuracy at 45-50 words per minute. Must function in a team-organized environment. Bi-lingual in Spanish may be required at some communities where the majority of the population and clients are Spanish-only speakers. Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Qualifications
Preferred Property Management / Assistant Property Manager / Administrative Behaviors
Preferred Detail Oriented : Leader : Team Player : Motivations
Preferred Self-Starter : Goal Completion : Ability to Make an Impact : Licenses & Certifications
Preferred CAM Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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The assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members. Responsibilities
Schedules and organizes complex activities such as meetings, conferences and department activities for all members of the department. Organizes and prioritizes large volume of information and calls. Acts as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers. Handles confidential and non-routine information and explains policies when necessary. Coordinates division of workload with the administrative assistant of the property. Maintain, update, type, and coordinate account information in computer database. Coordinate and track important dates and meetings, such as annual and budget meetings. Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within 24 hours during business hours. Ensure that all mail (i.e., Fed Ex, UPS, USPS) is picked up daily, in a timely manner. Assist with producing minutes for Board Meetings. Assist with preparation of the Board Agenda and Board Packet. Responsible for coding and entering all invoices for the community. Work closely with Committee members and each Committee Chairperson. Assist with gathering quotes and proposals for projects for the community. Daily management of the office staff and/or other team members on-site. Supply ordering for Maintenance, Housekeeping, and the Office. Assist in posting all agenda to proper physical locations and to the website. Ensure Lynk and KWIC information is kept up to date. Ensure Vendor Packets are processed for all Vendors. Monitor Vendor License and Insurance Expirations. Reservation and coordination of conference room events. Competencies
Supervisory responsibility; this position will be responsible for supervising team members and/or departments at the property. In addition: problem solving/analysis, leadership, teamwork orientation, customer/client focus, time management, communication proficiency, and technical capacity. Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing is required. The ability to lift files, open filing cabinets and bend or stand as necessary is required. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type/Expected Hours of Work
This is an exempt (salaried) and full-time position. Days and hours of work will be determined based on the business needs of the property. Occasional evening and weekend work may be required as job duties demand. Travel
Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site. Required Education and Experience
Prior experience in a related position; a minimum of 3 years of experience. High School diploma required; college degree preferred. Working knowledge of computer and associated programs; MS Office Suite. Ability to multitask, set, and manage priorities. Excellent communication and listening skills in order to interact with a diverse and multicultural population. Keyboarding ability with accuracy at 45-50 words per minute. Must function in a team-organized environment. Bi-lingual in Spanish may be required at some communities where the majority of the population and clients are Spanish-only speakers. Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Qualifications
Preferred Property Management / Assistant Property Manager / Administrative Behaviors
Preferred Detail Oriented : Leader : Team Player : Motivations
Preferred Self-Starter : Goal Completion : Ability to Make an Impact : Licenses & Certifications
Preferred CAM Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr