Assistant Director, Graduate Programs
Stony Brook University, Stony Brook, New York, United States, 11790
Job Description - Assistant Director, Graduate Programs (2600200)
Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). Three [3] years of full-time related administrative experience in a college or university setting (Student work experience may be considered). Experience conducting training or delivering presentations. Proficient, professional experience in word processing, spreadsheet management, electronic messaging and internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc.).
Preferred Qualifications:
Master’s degree (foreign equivalent or higher) in business, higher education, or a related field. Admissions experience in Higher Ed. Academic advising or student services experience in Higher Ed. Experience with a Higher Ed online application management system such as Slate. Experience with outreach activities, in-person and online in an educational setting. Experience with event planning.
Brief Description of Duties:
The Assistant Director of Graduate Programs will be responsible for managing the graduate admissions process for all College of Business Graduate Programs. The main functions of the role will be recruitment activities (may include travel), rendering admissions decisions and supporting student success. Incumbent must possess outstanding written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving. Strong organizational and time management skills with exceptional attention to detail.
Admissions and Recruitment
Manage the College of Business graduate admission process.
Process and review Graduate CoB applications. Incumbent will prepare student admissions files, review, and make determination on whether admissions criteria is clearly met; if a clear decision, incumbent has authority to render decision, borderline candidates will go to the appropriate committee for review and decision.
Communicate admissions decisions in a timely manner and work to complete applicant files to improve yield.
Work effectively with the Graduate School and Visa and Immigration Services to admit students and obtain student visas.
Responsible for on-campus, off-campus and virtual recruitment. This includes information sessions, open houses, and admissions presentations.
Administrative setup of new and continuing programs - internal & external procedures, including Slate.
Serve as the CoB liaison with the Graduate School.
Graduate Program Administration
Facilitate graduate registration processes and ensure accurate handling of program-related forms (e.g., change of program, leave of absence, readmissions, time limit waivers, retroactive add/drop, withdrawals).
Maintain and manage graduate student records and databases, including enrollment trends, graduation and retention rates, etc.
Analyze enrollment and registration data using tools such as Tableau and SBU Reporting; provide actionable recommendations to improve student yield and retention.
With the team, execute key program events, including MBA/MS orientations and commencement activities; develop communications for student engagement, recruitment, and retention across digital platforms (social media, website, Brightspace, email).
Compile and report statistical data for accreditation, rankings and university administration.
Serve as the secondary academic advisor for graduate students across all programs (MBA, MS in Finance, MS in Accounting Analytics, MS in Business Analytics and Intelligence), during peak enrollment and registration periods.
Participate in the University and College of Business Commencement programs and other programs related to the betterment of student life in the graduate programs.
Working with the team execute MBA/MS orientations in the Spring and Fall.
Working with the Graduate and CoB MARCOMM teams develop communications to assist with student engagement, recruitment, and retention for a range of platforms, social media, website, CoB Brightspace organization, email, etc.
Other duties or projects
as assigned as appropriate to rank and departmental mission.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Job Number 2600200
Official Job Title : Senior Staff Assistant
Job Field Administrative & Professional (non-Clinical)
Primary Location Department/Hiring Area : College of Business Office of Student Services
#J-18808-Ljbffr
Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). Three [3] years of full-time related administrative experience in a college or university setting (Student work experience may be considered). Experience conducting training or delivering presentations. Proficient, professional experience in word processing, spreadsheet management, electronic messaging and internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc.).
Preferred Qualifications:
Master’s degree (foreign equivalent or higher) in business, higher education, or a related field. Admissions experience in Higher Ed. Academic advising or student services experience in Higher Ed. Experience with a Higher Ed online application management system such as Slate. Experience with outreach activities, in-person and online in an educational setting. Experience with event planning.
Brief Description of Duties:
The Assistant Director of Graduate Programs will be responsible for managing the graduate admissions process for all College of Business Graduate Programs. The main functions of the role will be recruitment activities (may include travel), rendering admissions decisions and supporting student success. Incumbent must possess outstanding written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving. Strong organizational and time management skills with exceptional attention to detail.
Admissions and Recruitment
Manage the College of Business graduate admission process.
Process and review Graduate CoB applications. Incumbent will prepare student admissions files, review, and make determination on whether admissions criteria is clearly met; if a clear decision, incumbent has authority to render decision, borderline candidates will go to the appropriate committee for review and decision.
Communicate admissions decisions in a timely manner and work to complete applicant files to improve yield.
Work effectively with the Graduate School and Visa and Immigration Services to admit students and obtain student visas.
Responsible for on-campus, off-campus and virtual recruitment. This includes information sessions, open houses, and admissions presentations.
Administrative setup of new and continuing programs - internal & external procedures, including Slate.
Serve as the CoB liaison with the Graduate School.
Graduate Program Administration
Facilitate graduate registration processes and ensure accurate handling of program-related forms (e.g., change of program, leave of absence, readmissions, time limit waivers, retroactive add/drop, withdrawals).
Maintain and manage graduate student records and databases, including enrollment trends, graduation and retention rates, etc.
Analyze enrollment and registration data using tools such as Tableau and SBU Reporting; provide actionable recommendations to improve student yield and retention.
With the team, execute key program events, including MBA/MS orientations and commencement activities; develop communications for student engagement, recruitment, and retention across digital platforms (social media, website, Brightspace, email).
Compile and report statistical data for accreditation, rankings and university administration.
Serve as the secondary academic advisor for graduate students across all programs (MBA, MS in Finance, MS in Accounting Analytics, MS in Business Analytics and Intelligence), during peak enrollment and registration periods.
Participate in the University and College of Business Commencement programs and other programs related to the betterment of student life in the graduate programs.
Working with the team execute MBA/MS orientations in the Spring and Fall.
Working with the Graduate and CoB MARCOMM teams develop communications to assist with student engagement, recruitment, and retention for a range of platforms, social media, website, CoB Brightspace organization, email, etc.
Other duties or projects
as assigned as appropriate to rank and departmental mission.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Job Number 2600200
Official Job Title : Senior Staff Assistant
Job Field Administrative & Professional (non-Clinical)
Primary Location Department/Hiring Area : College of Business Office of Student Services
#J-18808-Ljbffr