Assistant Purchasing Agent
City of Petersburg, VA, Virginia State University, Virginia, us, 23806
Salary :
$36,927.00 - $60,820.00 Annually Location :
Petersburg VA 23803, VA Job Type:
Full-Time Job Number:
01034 Department:
Budget & Procurement Opening Date:
02/05/2026 Closing Date:
3/5/2026 11:59 PM Eastern
Description
General Description The purpose of this job within the organization is to perform administrative and technical work in the procurement of non-professional services, equipment purchases and rentals. This job works independently, under limited supervision, reporting major activities through periodic meetings.
Duties and Responsibilities The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job as necessary.
Essential Functions
Essential Functions: Generates and posts required documentation for solicitations, awards, cancellations, bid tabulations, etc.
Manages the pre-award and post-award contract functions including negotiation, and administration of contracts for services, equipment and commodities.
Serves as a point of contact for inquiries and guidance for vendors.
Works with agencies to develop and release solicitations to the public.
Prepares various system generated reports for information such as vendors, supplies, and purchases.
Updates the City's vendors listing.
Tracks and coordinates the sale of surplus items on the government website.
Coordinates and participates in the preparation of contracts for goods and services, which includes: gathering, reviewing, and compiling specifications for legally-required bid processes; notifying vendors of bid opportunities; developing tabulation sheets.
Additional Duties
: Places purchase orders for supplies, materials and equipment through competitive bidding.
Collaborates with departments on award recommendations; prepares vendor awards, and rejection letters; notifies departments of bid status, expenditure amounts, and contract dates.
Performs related work as assigned.
Responsibilities, Requirements and Impacts
Data Responsibility: Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.
Gathers, organizes, analyzes, examines or evaluates data or information and may prescribe action based on these data or information.
People Responsibility: People include co-workers, workers in other areas or agencies and the general public.
Speaks with or signals to people to convey or exchange information of a general nature.
Asset Responsibility: Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.
Requires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management of a small division; handles supplies of high value or moderate amounts of money consistent with the operation of a small division.
Mathematical Requirements: Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.
Uses addition and subtraction, multiplication and division and/or calculates ratios, rates and percents.
Communications Requirements: Communications involves the ability to read, write, and speak.
Reads technical instructions, procedures manuals and charts to solve practical problems, such as assembly instruction for tools, routine office equipment operating instructions, and methods and procedures for investigations and in drawing and layout work; composes routine reports and specialized reports, forms, and business letters, with proper format; speaks compound sentences using normal grammar and word form.
Judgment Requirements: Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.
Decision-making is a significant part of the job, affecting a large segment of the organization and the general public; works in a dynamic environment, responsible to assist in developing policies and practices.
Complexity of Work: Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.
Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.
Impact of Errors: Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.
The impact of errors is moderately serious - affects work unit and may affect other units or citizens.
Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves sitting most of the time, but may involve walking or standing for brief periods of time; requires little or no dexterity.
Equipment Usage: Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.
Handles or uses machines, tools, equipment or work aids involving little or no latitude for judgment regarding attainment of a standard or in selecting appropriate items.
Unavoidable Hazards: Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
Safety of Others: Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.
Requires no responsibility for the safety and health of others. Qualifications
Minimum Education and Experience Requirements: Requires a Bachelor's Degree in accounting, business, contracts, purchasing or related field.
Requires two years' experience in conducting procurements for goods and services to include formulating, awarding and executing contracts and ensuring compliance with agency, federal and state procurement regulations, rules and reporting requirements as needed.
Working knowledge of the State of Virginia Public Procurement Act is preferred.
Procurement, legal, strategic sourcing background is preferred. The desired candidate will have two years of actual or related experience in public purchasing, automated purchasing and strong computer software skills preferably in a governmental environment.
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the position.
Special Certifications and Licenses: Preferred Qualifications: CPPB, VCO, VCA or other procurement certifications preferred.
Additional Requirements
Americans with Disabilities Act Compliance: The City of Petersburg is an Equal Opportunity Employer. ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. For a summary of Benefits currently being offered by the City of Petersburg for
Full-Time Employees Only , please click the following link: 01
10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veteran's widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?
Yes No
02
5-point veteran's must have been discharged under honorable conditions and had one of the following: Active duty in the Armed Forces of the United States, in a war, or during the period 4/28/52 - 7/1/55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2/1/55 and 10/14/76 or active duty during the Gulf War sometime between 8/2/90 - 1/2/92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9/11/2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?
Yes No
03
Do you possess a valid Driver's License issued by the Commonwealth of Virginia, or another state with reciprocity?
Yes No
04
What is your highest level of education?
High School diploma or GED Some college Associate degree Bachelor degree Graduate degree or higher No degree
05
Are you a City of Petersburg employee (full-time or part-time/temporary)?
Yes, I am a City of Petersburg employee. No, I am not a City of Petersburg employee
06
Do you have working knowledge of the American with Disabilities Act (ADA) and its applications?
Yes, I do have the ability to perform the physical requirements of the position. No, I am unable to perform the physical requirements of the position.
07
Were you referred by US Army PaYS or Virginia Values Veterans V3? If so, please specify which program. 08
Have you previously worked for the City of Petersburg? If so, what department? Required Question
$36,927.00 - $60,820.00 Annually Location :
Petersburg VA 23803, VA Job Type:
Full-Time Job Number:
01034 Department:
Budget & Procurement Opening Date:
02/05/2026 Closing Date:
3/5/2026 11:59 PM Eastern
Description
General Description The purpose of this job within the organization is to perform administrative and technical work in the procurement of non-professional services, equipment purchases and rentals. This job works independently, under limited supervision, reporting major activities through periodic meetings.
Duties and Responsibilities The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job as necessary.
Essential Functions
Essential Functions: Generates and posts required documentation for solicitations, awards, cancellations, bid tabulations, etc.
Manages the pre-award and post-award contract functions including negotiation, and administration of contracts for services, equipment and commodities.
Serves as a point of contact for inquiries and guidance for vendors.
Works with agencies to develop and release solicitations to the public.
Prepares various system generated reports for information such as vendors, supplies, and purchases.
Updates the City's vendors listing.
Tracks and coordinates the sale of surplus items on the government website.
Coordinates and participates in the preparation of contracts for goods and services, which includes: gathering, reviewing, and compiling specifications for legally-required bid processes; notifying vendors of bid opportunities; developing tabulation sheets.
Additional Duties
: Places purchase orders for supplies, materials and equipment through competitive bidding.
Collaborates with departments on award recommendations; prepares vendor awards, and rejection letters; notifies departments of bid status, expenditure amounts, and contract dates.
Performs related work as assigned.
Responsibilities, Requirements and Impacts
Data Responsibility: Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.
Gathers, organizes, analyzes, examines or evaluates data or information and may prescribe action based on these data or information.
People Responsibility: People include co-workers, workers in other areas or agencies and the general public.
Speaks with or signals to people to convey or exchange information of a general nature.
Asset Responsibility: Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.
Requires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management of a small division; handles supplies of high value or moderate amounts of money consistent with the operation of a small division.
Mathematical Requirements: Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.
Uses addition and subtraction, multiplication and division and/or calculates ratios, rates and percents.
Communications Requirements: Communications involves the ability to read, write, and speak.
Reads technical instructions, procedures manuals and charts to solve practical problems, such as assembly instruction for tools, routine office equipment operating instructions, and methods and procedures for investigations and in drawing and layout work; composes routine reports and specialized reports, forms, and business letters, with proper format; speaks compound sentences using normal grammar and word form.
Judgment Requirements: Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.
Decision-making is a significant part of the job, affecting a large segment of the organization and the general public; works in a dynamic environment, responsible to assist in developing policies and practices.
Complexity of Work: Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.
Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.
Impact of Errors: Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.
The impact of errors is moderately serious - affects work unit and may affect other units or citizens.
Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves sitting most of the time, but may involve walking or standing for brief periods of time; requires little or no dexterity.
Equipment Usage: Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.
Handles or uses machines, tools, equipment or work aids involving little or no latitude for judgment regarding attainment of a standard or in selecting appropriate items.
Unavoidable Hazards: Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
Safety of Others: Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.
Requires no responsibility for the safety and health of others. Qualifications
Minimum Education and Experience Requirements: Requires a Bachelor's Degree in accounting, business, contracts, purchasing or related field.
Requires two years' experience in conducting procurements for goods and services to include formulating, awarding and executing contracts and ensuring compliance with agency, federal and state procurement regulations, rules and reporting requirements as needed.
Working knowledge of the State of Virginia Public Procurement Act is preferred.
Procurement, legal, strategic sourcing background is preferred. The desired candidate will have two years of actual or related experience in public purchasing, automated purchasing and strong computer software skills preferably in a governmental environment.
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the position.
Special Certifications and Licenses: Preferred Qualifications: CPPB, VCO, VCA or other procurement certifications preferred.
Additional Requirements
Americans with Disabilities Act Compliance: The City of Petersburg is an Equal Opportunity Employer. ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. For a summary of Benefits currently being offered by the City of Petersburg for
Full-Time Employees Only , please click the following link: 01
10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veteran's widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?
Yes No
02
5-point veteran's must have been discharged under honorable conditions and had one of the following: Active duty in the Armed Forces of the United States, in a war, or during the period 4/28/52 - 7/1/55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2/1/55 and 10/14/76 or active duty during the Gulf War sometime between 8/2/90 - 1/2/92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9/11/2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?
Yes No
03
Do you possess a valid Driver's License issued by the Commonwealth of Virginia, or another state with reciprocity?
Yes No
04
What is your highest level of education?
High School diploma or GED Some college Associate degree Bachelor degree Graduate degree or higher No degree
05
Are you a City of Petersburg employee (full-time or part-time/temporary)?
Yes, I am a City of Petersburg employee. No, I am not a City of Petersburg employee
06
Do you have working knowledge of the American with Disabilities Act (ADA) and its applications?
Yes, I do have the ability to perform the physical requirements of the position. No, I am unable to perform the physical requirements of the position.
07
Were you referred by US Army PaYS or Virginia Values Veterans V3? If so, please specify which program. 08
Have you previously worked for the City of Petersburg? If so, what department? Required Question