Job Summary
Job Summary
The Purchasing Specialist is responsible for procuring materials, equipment, services, and labor required to support company operations. This role ensures all purchasing activities comply with company policies by utilizing approved vendors or following direction from the department heads. The Purchasing Specialist exercises independent judgment and discretion in evaluating procurement needs, analyzing vendor options, managing inventory strategy, and recommending purchasing decisions that impact cost control and operational effectiveness.
Essential Duties and Responsibilities
Procure materials, equipment, services, and labor exclusively from company-approved vendors or as directed by the department heads, in accordance with established procurement policies
Analyze requisitions for non-inventory materials and marketing sponsorship needs and determine appropriate procurement approach
Manage and obtain signatures for scope of works for engineering, labor projects, and special projects as needed
Oversee the creation, management, and tracking of labor purchase orders, ensuring accuracy, proper authorization, and compliance with contractual and budgetary requirements
Issue purchase orders in alignment with company policies, approval workflows, and financial guidelines
Analyze inventory usage trends, demand patterns, and inventory turn metrics to determine appropriate replenishment strategies
Exercises independent judgment in evaluating purchasing requests, vendor selection options, inventory strategies, and prioritization of procurement activities
Recommends purchasing, inventory, and cost-control strategies to department leadership and management
Interprets company procurement policies and applies them to varied and non-routine situations
Identifies risks, inefficiencies, and opportunities related to purchasing and inventory management and proposes solutions
Collaborate with Operations, Warehouse, Finance, and other departments to align inventory levels with business and project requirements
Review inventory reports to identify slow-moving, excess, or at-risk inventory and develop recommendations for corrective actions
Track open purchase orders and labor POs to ensure timely delivery of materials and completion of services
Assist in resolving discrepancies related to pricing, quantities, scope of work, delivery, or invoicing
Maintain accurate purchasing, inventory, vendor, contract, and Labor PO documentation
Identify cost-saving opportunities, supplier efficiencies, and process improvements and present findings to management
Develop tools as needed to streamline role objectives and company requirements
Performs ad hoc tasks and analysis to assist the Procurement Manager and/or Finance team
Required Qualifications
Bachelor’s degree in Business, Supply Chain Management, or a related field, or equivalent work experience in related industry
Minimum of 2 years of experience in purchasing, procurement, or supply chain operations
Working knowledge of inventory management, replenishment planning, and inventory turn analysis
Proficiency with ERP systems, particularly NetSuite
Proficiency in Microsoft Office, particularly Excel
Strong organizational, analytical, and attention-to-detail skills
Effective written and verbal communication skills
Work Environment This role will be on site in Jacksonville, FL
IQ Fiber is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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The Purchasing Specialist is responsible for procuring materials, equipment, services, and labor required to support company operations. This role ensures all purchasing activities comply with company policies by utilizing approved vendors or following direction from the department heads. The Purchasing Specialist exercises independent judgment and discretion in evaluating procurement needs, analyzing vendor options, managing inventory strategy, and recommending purchasing decisions that impact cost control and operational effectiveness.
Essential Duties and Responsibilities
Procure materials, equipment, services, and labor exclusively from company-approved vendors or as directed by the department heads, in accordance with established procurement policies
Analyze requisitions for non-inventory materials and marketing sponsorship needs and determine appropriate procurement approach
Manage and obtain signatures for scope of works for engineering, labor projects, and special projects as needed
Oversee the creation, management, and tracking of labor purchase orders, ensuring accuracy, proper authorization, and compliance with contractual and budgetary requirements
Issue purchase orders in alignment with company policies, approval workflows, and financial guidelines
Analyze inventory usage trends, demand patterns, and inventory turn metrics to determine appropriate replenishment strategies
Exercises independent judgment in evaluating purchasing requests, vendor selection options, inventory strategies, and prioritization of procurement activities
Recommends purchasing, inventory, and cost-control strategies to department leadership and management
Interprets company procurement policies and applies them to varied and non-routine situations
Identifies risks, inefficiencies, and opportunities related to purchasing and inventory management and proposes solutions
Collaborate with Operations, Warehouse, Finance, and other departments to align inventory levels with business and project requirements
Review inventory reports to identify slow-moving, excess, or at-risk inventory and develop recommendations for corrective actions
Track open purchase orders and labor POs to ensure timely delivery of materials and completion of services
Assist in resolving discrepancies related to pricing, quantities, scope of work, delivery, or invoicing
Maintain accurate purchasing, inventory, vendor, contract, and Labor PO documentation
Identify cost-saving opportunities, supplier efficiencies, and process improvements and present findings to management
Develop tools as needed to streamline role objectives and company requirements
Performs ad hoc tasks and analysis to assist the Procurement Manager and/or Finance team
Required Qualifications
Bachelor’s degree in Business, Supply Chain Management, or a related field, or equivalent work experience in related industry
Minimum of 2 years of experience in purchasing, procurement, or supply chain operations
Working knowledge of inventory management, replenishment planning, and inventory turn analysis
Proficiency with ERP systems, particularly NetSuite
Proficiency in Microsoft Office, particularly Excel
Strong organizational, analytical, and attention-to-detail skills
Effective written and verbal communication skills
Work Environment This role will be on site in Jacksonville, FL
IQ Fiber is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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