Position Summary
The legal assistant will assist attorneys in an energetic and fast-paced environment. The Real Estate Transactional Legal Assistant handles complex and specialized administrative and clerical support activities for the attorneys in addition to coordinating travel, calendaring and other support needs. Essential Functions
Prepare, revise, redline and proofread various real estate documents including conveyance, collateral, deeds, resolutions, certificates, contracts, purchase agreements, leases and amendments. Assist with real estate due diligence for closings including assistance with surveys, deeds, titles and environmental matters. Assist with and coordinate processing of closing and post-closing documents, preparing signature packets using Adobe Sign and DocuSign, and assisting with complex filing and closing logistics. Create and maintain client and administrative files in accordance with firm procedures, including within the document management system. Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar. Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients. Perform initial conflict checks and open/close client matters and prepare engagement letters. Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met. Coordinate travel arrangements and track travel expenses for timely reimbursement. Qualifications
High School Diploma in addition to 3 years of real estate experience. Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills. Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software. Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses. The salary range for this position is $90K to $115K.
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The legal assistant will assist attorneys in an energetic and fast-paced environment. The Real Estate Transactional Legal Assistant handles complex and specialized administrative and clerical support activities for the attorneys in addition to coordinating travel, calendaring and other support needs. Essential Functions
Prepare, revise, redline and proofread various real estate documents including conveyance, collateral, deeds, resolutions, certificates, contracts, purchase agreements, leases and amendments. Assist with real estate due diligence for closings including assistance with surveys, deeds, titles and environmental matters. Assist with and coordinate processing of closing and post-closing documents, preparing signature packets using Adobe Sign and DocuSign, and assisting with complex filing and closing logistics. Create and maintain client and administrative files in accordance with firm procedures, including within the document management system. Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar. Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients. Perform initial conflict checks and open/close client matters and prepare engagement letters. Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met. Coordinate travel arrangements and track travel expenses for timely reimbursement. Qualifications
High School Diploma in addition to 3 years of real estate experience. Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills. Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software. Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses. The salary range for this position is $90K to $115K.
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