We are seeking a Personal Assistant to join our client's team! This role provides comprehensives personal support to a CEO in the real estate industry. This role encompasses a broad range of duties, including scheduling, communication, and research.
Personal Assistant Duties and Responsibilities:
Supports executive directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
Provides administrative support.
Makes administrative decisions and takes action in their absence.
Manages a high-volume travel schedule.
Conserves their time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
Coordinates projects by capturing timelines and strategies and delivering progress updates.
Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings.
Keeps, prepares, and distributes minutes of meetings.
Skills and Qualities:
Excellent communication in English and Spanish, organizational, and time management skills.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to handle confidential information with discretion and professionalism.
Proactive, detail-oriented, and able to work independently and as part of a team.
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